Project Information

Bid Title

Operation of Concession Stand at Morse Park Field

Issuing Agency

City of West Haven

Location

Connecticut

Published Date

Mar 4, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-27A (Rebid)

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	2026-27A (Rebid)
Bid Title:	Operation of Concession Stand at Morse Park Field
Category:	City Bids & Solicitations
Status:	Open

Description: Please see the attached files below for all RFP information. Publication Date/Time: 3/4/2026 10:54 AM Closing Date/Time: 3/17/2026 12:00 PM Bid Opening Information: See RFP document information Pre-bid Meeting: 3/7/26 11 AM, Morse Park Stand Contact Person: All questions regarding this request for proposal should be directed by email to Kathy Chambers, Senior Buyer Procurement Analyst, City of West Haven, at kchambers@westhaven-ct.gov. The request for information deadline is 11 a.m. Thursday, March 12, 2026. Related Documents: 2026-27A-Rebid-Operation of Concession Stand at Morse Park Field (PDF) 2026-27A-Rebid-Operation of Concession Stand at Morse Park Field-W-9 Form (PDF) 2026-27A-Rebid-Operation of Concession Stand at Morse Park Field-Vendor Application Form (PDF) 2026-27A-Rebid-Operation of Concession Stand at Morse Park Field-West Haven Disclosure Form (PDF)

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City of West Haven

Request for Proposal # 2026-27A Rebid

Operation of Concession Stand at Morse Park Field

PROJECT SUMMARY

The City of West Haven (the "City") is seeking proposals from qualified and experienced

vendors ("Bidders") to operate the concession stand located at the Morse Park baseball and

softball complex. The facility serves the local Little League season, The Grind season, and

multiple regional tournaments hosted throughout the year will result in tens of thousands of

annual visits.

The City intends to award a contract to a vendor capable of providing high-quality food service,

maintaining a clean and safe environment, and ensuring reliable daily operations consistent with

league and tournament scheduling needs.

PROJECT TIMELINE

The anticipated start date is TBD.

SUBMISSION INSTRUCTIONS

Pre-Bid Meeting Required NO

Pre-Bid Meeting Location

Pre-Bid Meeting Date & Time

Mandatory Walkthrough of Site NO

Site Location Morse Park Concession Stand

Site Location Date & Time 03/07/2026 –11:00AM

Information Period Closing Date and Time Day 03/12/2026 Time: 11:00 AM

Solicitation Closing Date Day 03/17/2026 Time: 12:00 PM

Bid Opening Location

Bid Location Time

Advertising Location(s)

Procurement Office, 355 Main Street, 3RD

Floor, West Haven, CT 06516

12:00 PM

New Haven Register, City Website

Respondents are required to submit One (1) original and three (3) copies in a sealed envelope

with the following information, three (3) references from current or prior clients proof of

Connecticut State Police Security Service License as well as a comprehensive rate schedule and

staffing plan. Proposals received after this time and date specified above will be rejected. No

oral, telephonic, emailed, or faxed corrections, deletions, or additions to any response shall be

accepted. The City reserves the right to reject any or all responses, and to waive any or all

formalities in connection with this request. Proposals which do not incorporate our requested

format, including quoting items as described, will not be considered. Unless otherwise stated in

the solicitation. No alternate responses will be considered unless alternate responses are

specifically requested by the City. The City reserves the right to award multiple vendors under

this solicitation.

A response to this solicitation does not permit the City to award a contract, to pay any costs

incurred in the preparation of a response to this request, or to procure the city contract for

services, supplies or equipment. The City will not award to any contractor who is not qualified

under applicable Federal, State and local laws and regulations.

Questions regarding this solicitation should be emailed to Kathy Chambers. Telephone or oral

questions will not be accepted. (kchambers@westhaven-ct.gov).

INQUIRIES FOR CLARIFICATION

The city will not respond to the Respondent(s) request(s) for oral interpretation and/or

clarification of the Solicitation Specifications for any reason. The city will respond to a

Respondent(s) written request(s) for interpretation and/or clarification of the Solicitation

Specifications. Questions regarding this solicitation should be emailed to Kathy Chambers.

Telephone or oral questions will not be accepted. (kchambers@westhaven-ct.gov). The email

should include in the subject line ITB (i.e.2026-27A Rebid Concession Stand Morse Park

Fields). The body of the email should contain the question or clarification. Every interpretation

made to a Respondent will be in the form of an Addendum or Question & Answer to the

Solicitation Documents.

ADDENDUMS TO THIS SOLICITAION

Any Addendum(s) to this solicitation document shall become part of the solicitation.

Respondents are required to check the city website for addendum(s). Each respondent shall be

bound by such addenda whether received/viewed by the respondent.

SOLICITATION PROTEST

Any Solicitation protest must be submitted in writing. Respondents may file a written protest of

the Solicitation results with the City's Purchasing Department. Protest must be submitted via

email, kchambers@westhaven-ct.gov.

The City will acknowledge receipt of a written protest. If the Purchasing Department

representative has not acknowledged receipt of the protest by the close of business on the

following days, please contact Kathy at the email listed above.

SCOPE OF SERVICES

The successful bidder (the "Contractor") shall be responsible for the full operation of the

concession stand, including but not limited to the following:

Concession Operations

· Operate the concession stand during all youth baseball and softball games held at the complex,

Monday through Sunday.

· Anticipated hours of operation are as follows:

Weekdays: 5:00 p.m. – 9:00 p.m. or until the final game has been completed. (This

schedule can be adjusted after conversation with the West Haven Little League Association)

Weekends: 7:30 a.m. – 10:00 p.m. when game are schedule or until the final game has

been completed.

· Provide adequate staffing levels to ensure efficient service during high-volume periods,

including tournaments and special events.

Equipment

· All equipment required for concession operations (including but not limited to refrigerators,

freezers, warmers, point-of-sale systems, utensils, and cookware) shall be provided, installed,

and maintained at the sole expense of the Contractor.

· All equipment must comply with applicable health, safety, and fire codes.

· The Contractor may, at its discretion, utilize existing equipment currently located within the

concession stand. Bidders are advised that most existing equipment is several years old and may

require repair or replacement during the contract term.

The following equipment is presently available for use:

· Imperial commercial freezer

· Curtis commercial coffee pot

· Single-door IDW refrigerator

· Double-door Imbera refrigerator

· Toastmaster Pro-Series flattop grill

· Qualite Fryolator (deep fryer)

· Hoodz hood system

· Heat lamp

· Tray dispensers

· Three-bay stainless-steel sink

· Sharp cash register

In addition, the City will install the following items to ensure health code compliance:

· Mop sink

· Hand sink

· Prep sink

· Insect screen

Health, Safety, and Regulatory Compliance

· The Contractor shall obtain and maintain all required City, state, and federal permits and

approvals, including but not limited to:

Health Department permits

Fire Department approvals

Building and zoning compliance

WPCA approvals

Tax-related permits

· There shall be no fee charged by the City for these permits.

· The Contractor shall comply with all applicable federal, state, and local laws, regulations, and

ordinances governing food preparation, sales, sanitation, and facility operations.

Maintenance and Sanitation

· The City will provide preventative extermination services for the facility.

· The Contractor shall be responsible for:

Daily stocking, cleaning, and maintenance of all bathrooms located within the facility

Collecting and properly disposing of all garbage generated by concession operations in

designated disposal areas

Maintaining the concession stand and surrounding service areas in a clean, orderly, and sanitary

condition at all times

Proper stocking of the propane tank to support the concession stand

CONTRACT TERM

The initial term of the contract will be from execution of the contract (estimated April 01,

2026, to October 31, 2026. The awardee shall be required to provide 7 equal payments to the

City of West Haven for the use of the facility. The City, at its sole discretion, can award for the

following years pursuant to the same terms and conditions.

1. 2027 (April 1, 2027, to October 31, 2027)

2. 2028 (April 01, 2028, to October 31, 2028)

The City may, at its sole discretion, renew the contract for up to [one (1) / two (2)] additional

one-year term(s), subject to:

• Satisfactory performance by the Contractor, as determined by the City;

• Continued need for the services.

• Availability of funds; and

• Agreement on the terms and conditions, including pricing, which shall remain the same

or be adjusted only as permitted by the contract.

Commodity Codes

• NAICS 713990All Other Amusement and Recreation Industries

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