Project Information

Bid Title

CITYWIDE CLASSIFICATION & COMPENSATION STUDY

Issuing Agency

Polk County Public Schools Facilities and Operations

Location

Florida

Published Date

Jun 9, 2026

Closing Date

Jul 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026-006

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of Groveland

Status
Active

Fiscal Year
2026

Primary Contact
Renee Goergen

Title
CITYWIDE CLASSIFICATION & COMPENSATION STUDY

Secondary Contact
Coraly Velez

Number
RFP 2026-006

Tertiary Contact

Type
Request for Proposal

Department
Human Resources

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The City of Groveland seeks proposals from qualified consultants to perform a citywide classification and compensation study and related human resources services. This draft scope is intended for inclusion in a Request for Proposals and is based on the City’s 2018 classification and compensation study, the current Groveland scope memorandum, and the City’s current personnel classification titles. The selected consultant shall provide a comprehensive, implementation-oriented review of compensation, classification, job documentation, and performance management tools for positions across City departments, including administrative, professional, technical, maintenance, utilities, parks, police, and fire classifications, as applicable under the solicitation.
Task 1 – Project Initiation and Management.
The consultant shall provide overall project management from notice to proceed through final acceptance. Services shall include project kickoff, confirmation of project goals and study population, development of a work plan and communication protocol, identification of required City data, coordination with City staff, periodic status updates, and project schedule management. The consultant shall identify information needed from the City, including organizational charts, current pay plans, budgets, job descriptions, personnel rosters, and relevant policies.
Task 2 – Position Inventory and Data Validation.
The consultant shall review the City’s current personnel classification titles and confirm the list of positions to be studied, including full-time, part-time, seasonal, exempt, non-exempt, public safety, professional, administrative, technical, and maintenance classifications, as directed by the City. The consultant shall identify duplicate, outdated, vacant, trainee, interim, and specialty classifications as appropriate and confirm department assignment, reporting relationships, FLSA considerations, and other relevant job attributes needed for the study.
Task 3 – Classification Review and Job Description Update.
The consultant shall review existing job descriptions and position documentation to determine whether positions are properly classified based on the work performed. The review shall consider essential functions, minimum qualifications, education, experience, certifications, supervisory responsibility, complexity, working conditions, and other job content factors. The consultant shall recommend revised class titles, class concepts, exempt or non-exempt designation support, and updated job descriptions in a standardized format for all positions included in the study.

Task 4 – Compensation and Benefits Analysis.
The consultant shall analyze the City’s current pay plan, salary structure, and related compensation practices. The analysis shall evaluate external competitiveness using an appropriate and defensible market survey methodology and comparator agencies approved by the City and shall evaluate internal equity among classifications. The consultant shall identify positions that may be below market, above market, compressed, misaligned, or otherwise in need of review. To the extent included in the consultant’s methodology, the consultant shall summarize relevant benefits considerations and note their relationship to total compensation.
Task 5 – Pay Plan Design and Career Progression Framework.
Based on the study findings, the consultant shall develop recommendations for a revised classification and compensation structure, including salary grades or ranges, placement methodology, and guidance for internal alignment. The consultant shall also recommend a skill-based or career progression framework, as applicable, for non-exempt and exempt classifications, including consideration of progression criteria, developmental movement, and logical growth paths where operationally appropriate.
Task 6 – Salary Compression, Adjustment, and Implementation Analysis.
The consultant shall identify salary compression and other pay relationship issues, including issues associated with tenure, recruitment difficulty, supervisory relationships, and public safety pay practices, where applicable. The consultant shall provide options for implementation, including estimated fiscal impact, prioritization scenarios, and a recommended implementation strategy. If requested by the City, the consultant shall provide phased implementation alternatives for consideration during budgeting and adoption.
Task 7 – Performance Metrics and Evaluation Tools.
Under the direction of the City and City Counsel, as applicable, the consultant shall develop measurable performance metrics at the division or functional level and prepare a standardized employee evaluation template for consistent, documented feedback. The consultant shall also assist the City with annual performance review tools and associated guidance so that evaluation practices can be implemented consistently across the organization
Task 8 – Stakeholder Engagement and Validation.
The consultant shall conduct interviews, workshops, questionnaires, or other information-gathering activities sufficient to validate position content and organizational needs. At a minimum, the consultant shall coordinate with executive leadership, department directors, and designated staff representatives. The consultant shall describe how employee input will be gathered and how findings will be validated while maintaining a structured and defensible methodology.
Task 9 – Draft and Final Reporting.
The consultant shall prepare draft and final reports summarizing methodology, findings, recommendations, implementation options, and supporting tables. The consultant shall present findings to City administration and, if requested, to the City Council or other public body. The consultant shall address reasonable City comments on draft deliverables and incorporate revisions into final deliverables.

Dates(All times are listed as EST )

Broadcast Date
6/9/2026 7:00 PM EST

Question End Date
6/23/2026 2:00 PM EST

Sample Due Date

Due Date
7/7/2026 2:00 PM EST

Bid Opening Date

Question End Date Reminder Notification
1 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
1 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 3

Type	Name	Description	File Type
Request for Proposal	SOLICITATION Final RFP 2026006.pdf	Solicitation Document	PDF
Request for Proposal	EXHIBIT B Pricing Schedule RFP 2026006.xlsx	Exhibit B, Pricing Sheet	Excel
Request for Proposal	Exhibit C Personnel Classification Titles.xlsx	Exhibit C, Personnel Classification Titles	Excel

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 3

Code	Description
[962-58]	Professional Services (Not Otherwise Classified)
[918-85]	Personnel/Employment Consulting (Human Resources)
[961-62]	Personnel Services (Not Employment)

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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