Project Information

Bid Title

ADM Smartsheet Addition

Issuing Agency

State Government of Ohio

Location

Ohio

Published Date

Jul 22, 2026

Closing Date

Aug 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

SRC0000040678

Original Source

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Bid Documents

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Project Description

Solicitation ID:	SRC0000040678
Solicitation Name:	ADM Smartsheet Addition
Original Begin Date:	7/22/2026 8:28:52 AM
Begin Date:	7/22/2026 8:28:52 AM
End Date:	8/6/2026 1:00:00 PM
Inquiry End Date:	7/31/2026 12:00:00 PM
Commodity:	Project management software
MBE Set Aside:	MBE Set Aside
Agency:	DPS622100 Compliance CDSB DPS-Dept of Public Safety
Solicitation Status:	Open for Bidding
Solicitation Type:	Request for Quote (RFQ)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID SRC0000040678
Solicitation Name ADM Smartsheet Addition	RFx Type Request for Quote (RFQ)
Lot # 1	Solicitation Status Open for Bidding
Round # 1	MBE Set Aside
Begin Date 7/22/2026 8:28:52 AM (ET)	Amendment?
End Date 8/6/2026 1:00:00 PM (ET)	Inquiry End Date 7/31/2026 12:00:00 PM
Summary The Ohio Department of Public Safety / Compliance CDSB is soliciting MBE dealers to add two (2) Smartsheet licenses for HR Compliance under the Admin account associated to itbusops@dps.ohio.gov to co-term to PO00286571 existing expiration date of 01/06/2027. Period of Performance: Receipt of Purchase Order - 01/06/2027 Please review all attached solicitation documents.	Predecessor Contract DPS034908 - FY26 SmartSheet Licenses Renewal
Process MBE SET ASIDE OPPORTUNITY Section 125.081 of the Ohio Revised Code requires State agencies to set-aside purchases for Minority Business Enterprises (MBE) .  Only MBE will be considered for award.  Period of performance for any resulting PO will be co-termed Receipt of Purchase Order - 01/06/2027 CONTRACT OPPORTUNITY See attached (ad hoc) solicitation document/contract draft for specifications, requirements, terms and conditions.  If selected, bidder shall execute contract document (items in red will be changed prior to award). INVITATION TO BID INSTRUCTIONS Instructions, Terms and Conditions for Bidding (revised 01/29/26, attached) apply to this solicitation. STANDARD TERMS AND CONDITIONS The State of Ohio Standard Terms and Conditions (revised 03/31/25, attached)  apply to this solicitation and will govern any resulting Contract. EVALUATION A PDF Quote must be included. Failure to quote all items, provide PDF quote, or reference associated contract may deem the quote non-responsive . All costs including shipping must be included in bid pricing on OhioBuys item grid. Shipping cannot be estimated, must be firm-fixed price if applicable. Bid pricing must be valid for 90 days. The State will not be responsible for any costs not otherwise specified. Inquiries must be submitted via the OhioBuys Inquiry Field. CONTRACT AWARD The contract will be awarded to the lowest responsive and responsible bidder by line item. Bidders may respond to one or more lines for consideration. BRAND NAME SPECIFICATIONS The product(s) specified in this bid are being bid as BRAND (and model) SPECIFIC. That signifies no alternates will be accepted for award. Bid is in accordance with the Ohio Administrative Code 123:5-1-10 (D) (6). OHIOBUYS TRAINING MATERIALS OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation. Technical Support 1-877-644-6771 If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090.  This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation. Note: Chrome is the preferred browser for OhioBuys. Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error when trying to submit your proposal.
Ship To
Contracting Entity DPS622100 Compliance CDSB 1 Record(s)	Participating Agencies DPS-Dept of Public Safety 1 Record(s)

Solicitation Documents

Keywords Search Reset Title Type Att. Validity End Date Validity End Date Draft Contract RFx Commercial Documents (Approved) CONTRACT DRAFT.pdf CONTRACT DRAFT.pdf Instructions, Terms, and Conditions for Bidding RFx Commercial Documents (Approved) INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING 012926.pdf INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING 012926.pdf State Terms and Conditions RFx Commercial Documents (Approved) 3 Record(s)

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