Project Information

Bid Title

RFP for Proposals for HVAC Direct Digital Controls

Issuing Agency

Eugene School District 4J

Location

Oregon

Published Date

Dec 30, 2025

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFP for Proposals for HVAC Direct Digital Controls

Name:

Requests for Proposals for HVAC Direct Digital Controls

Bid Due Date:

Thursday, January 22, 2026, at 2 p.m.

Document Uploads:
RFP for Proposals for HVAC Direct Digital Controls

Estimated Cost:

$25,000- $250,000

Status:

RFP issued

Questions:

Belinda Wilton, wilton@4j.lane.edu

Questions must be submitted no later than Jan. 8, 2026

Hard copies are not provided by the school district.  It is the responsibility of all Prime Bidders, Sub-bidders, and Suppliers to obtain Bidding Documents and all Addenda from the hyperlink.  It is important that all bidders correctly indicate all addenda on the bid form.

Attachment Preview

REQUEST FOR PROPOSALS

FOR

HVAC DIRECT DIGITAL CONTROLS

RFP 26-499

EUGENE PUBLIC SCHOOLS

LANE COUNTY SCHOOL DISTRICT NO. 4J

EUGENE, OREGON

Proposal Issued:

Proposal Due Date and Time:

Email Proposals To:

Proposal Issued By:

Contact:

December 23, 2025

January 22, 2026, 2:00 PM

wilton@4j.lane.edu

Facilities Management

715 W. 4th Avenue

Eugene, OR 97402

Belinda Wilton

wilton@4j.lane.edu

541-790-7414

FAXED OR MAILED PROPOSALS NOT ACCEPTED- EMAIL ONLY

Page 1 of 21

REQUEST FOR PROPOSALS FOR HVAC DIRECT

DIGITAL CONTROLS SERVICE

ADVERTISEMENT

Eugene School District 4J (“District”) is seeking proposals from qualified and authorized

Automated Logic Corporation (ALC) Direct Digital Control (DDC) contractors to establish a

contract to provide maintenance, repair, expansion, design, programming, installation, start-up,

and warranty services for ALC systems located throughout the District.

Request for Proposal (RFP) documents may be obtained on the District’s website at

https://www.4j.lane.edu/bids. Submitters must check the District website for all current solicitation

documents and any potential addenda. Submittals are due January 22, 2026 by 2PM. Proposals

must be received by the date and time indicated above via email Attn: Belinda Wilton, at

wilton@4j.lane.edu. Proposals received after the designated time and date will not be considered.

Proposers are required to certify non-discrimination in employment practices, and identify resident

status as defined in ORS 279A.120. These forms are included in this document and must be

returned with your proposal.

Pre-qualification of proposers is not required. All proposers are required to comply with the

provisions of Oregon Revised Statutes and the District Board Policy. Attention is directed to ORS

244, Government Ethics; ORS 279A and 279B, Public Contracts and Purchasing and State of

Oregon Department of Justice Attorney General’s Model Public Contract Rules Manual.

The District reserves the right, without prejudice, to reject any or all Submittals for good cause, if

it is determined to be in the best interest of the District, or for non-conformance with public

contracting procedures. All Submitters are required to comply with Oregon Revised Statutes and

District Board Policy. Submittals will not be accepted from Submitters who fail to certify to non-

discrimination in employment practices or identify resident status.

School District 4J reserves the right:

(1) to reject any or all proposals not in compliance with public proposal procedures.

(2) to postpone award of the contract for a period not to exceed ninety (90) days from date of

proposal opening.

(3) to waive informalities in the proposal.

(4) to select the proposal which appears to be in the best interest of the District.

(5) to cancel the procurement.

PUBLISHED:

OregonBuys

4J Website

Page 2 of 21

HVAC DIRECT DIGITAL CONTROLS RFP

TABLE OF CONTENTS

PART 1 - Statement of Work

4

PART 2 - Submittal Procedures

6

PART 3 - Evaluation Procedures

10

PART 4 – Construction Agreement with Terms and Conditions

12

PART 5 - Certifications

19

PART 6 - Signature Page

20

Exhibit A- List of District DDC Sites

21

For more information or for clarification of any part of this RFP, the District point of contact is

Belinda Wilton, Eugene School District 4J, Facilities Procurement, 715 W 4th Avenue, Eugene

OR, 97402-5024, Telephone (541) 790-7414 OR Email at wilton@4j.lane.edu. Questions must be in

writing and must be submitted NO LATER THAN 1/8/2026.

Page 3 of 21

PART 1

STATEMENT OF WORK

1. PURPOSE OF RFP

Eugene School District 4J (“District”) is seeking proposals from qualified and authorized Automated

Logic Corporation (ALC) Direct Digital Control (DDC) contractors to establish a contract to provide

maintenance, repair, expansion, design, programming, installation, start-up, and warranty services for

ALC systems located throughout the District.

The District currently operates ALC systems in thirty-seven (37) District facilities. The selected

contractor will support Facilities Management in maintaining and enhancing these building automation

systems to optimize comfort, energy efficiency, and operational reliability.

2. SCOPE OF SERVICES

A. Preventative and corrective maintenance for existing ALC DDC systems

B. System troubleshooting, diagnostics, and repair

C. Design and installation of ALC controls for new or renovated facilities

D. Expansion of existing systems, including integration with other building systems

E. Support for ALC WebCTRL software

F. Department Staff Training on WebCTRL software for daily use and programming

G. Start-up, commissioning, and warranty support for all new installations

H. Programming, calibration, and configuration of ALC controllers and devices

I. Documentation and as-built updates for all system modifications

J. Emergency and after-hours service upon request

3. CONTRACTOR QUALIFICATIONS

A. Authorized Dealer – Proposer must be an authorized Automated Logic Corporation dealer with

full access to ALC software, tools, and replacement parts.

B. Experience – Minimum of five (5) years experience in installation and service of ALC control

systems, preferably in K–12 or institutional settings.

C. Response Time- Must be able to report for on-site needs within 24 hours of service request.

D. Personnel – Technicians and programmers assigned must hold appropriate ALC certifications

and demonstrate experience with WebCTRL platforms.

Page 4 of 21

4. CONTRACT PERIOD

The contract shall be for a period of 12 months from the date of award with the possibility of four

(4) 12-month extensions. District estimate for annual expenditure with this contract ranges from

$25,000- $250,000.

5. GENERAL INFORMATION

The provision of the above service does not preclude the District from arranging for or using other

government agencies, service organizations, or the District’s own employees.

Page 5 of 21

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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