Project Information

Bid Title

Master Agreements for Information Technology Consulting Managed Services

Issuing Agency

Judical Council of California

Location

California

Published Date

Feb 18, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

No. RFP-IT-2025-203-RB

Original Source

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Project Description

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Request for Proposal

Master Agreements for Information Technology Consulting Managed Services

The Judicial Council seeks information technology (IT) consulting services and support to address the evolving needs of the Judicial Council of California, Superior Courts, Appellate Courts, the Supreme Court, and other California Judicial Branch Entities. Accordingly, this RFP seeks proposals from interested vendors (Proposers) that can provide such services that meet the IT needs of JBEs that elect to participate in any Master Agreement that result from this RFP.

Important dates

Issued date

January 27, 2026

Deadline

February 24, 2026

• Status
  Open
• Topic
  Non-Facilities Contracts - Information Technology
• Deadline
  February 24, 2026
• ID#
  RFP-IT-2025-203-RB

Description

The goal of this RFP is to establish Master Agreements with exceptional Proposers, up to ten (10) per geographic region for an initial three (3) year term with three (3) additional consecutive one-year option terms for a potential maximum term of six (6) years. The initial term of each Master Agreement is anticipated to cover the period of 7/1/2026 through 6/30/2029 (estimated). Each of the option terms may only be exercised at the Judicial Council’s sole discretion. F or each job classification, Proposers must identify in their proposals the specific Region or Regions that they are bidding on. JBEs that elect to purchase services, by selecting IT consultant candidates to assist with IT projects in accordance with the Work Order Request process under a Master Agreement, will enter into a Participating Addendum with the vendor that the JBE selects.

PROPOSALS DUE: March 17, 2026, Tuesday 1pm Pacific Time, as amended.

Attachments

• Administrative Rules
• Master Agreement Terms and Conditions
• General Certifications
• Small Business Declaration
• Payee Data Record
• Payee Data Record Supplement
• Iran Act Certification
• Unruh and FEH Certifications
• Darfur Certification
• DVBE Bidder Declaration
• DVBE Declaration
• Business and Technical Requirements and Response
• Cost Proposal
• Glossary of Terms
• Regional Map and JBE Listing
• Examples of Potential IT Projects
• Example of Service Level Requirements
• Sample List of Supported Software
• Sample of Work Order Request Form
• RFP-IT-2025-203-RB
• RFP Amendment 1-Revised Timelines New
• Answers to Questions New
• Attachment 2-Master Agreement (Word Format) New
• Amendment 2 New
• IT-2025-203-RB-Exh-A1-Eval-Criteria-and-Proposal-Subm-Forms New

Disclaimer

The Judicial Council, as a public entity, prohibits direct contact with any Council personnel during the solicitation process in order to maintain fairness and equality to all proposers.
Proposers are specifically directed NOT to contact any judicial branch entity personnel or consultants for meetings, conferences, or discussions that are related to the solicitation at any time between release of the solicitation and any award and execution of a contract.
Unauthorized contact with any judicial branch entity personnel or consultants may be cause for rejection of the Proposer’s proposal.

Attachment Preview

RFP Title: MASTER AGREEMTNS FOR IT CONSULTING MANAGED SERVICES

RFP Number: IT-2025-203-RB

ATTACHMENT 1

ADMINISTRATIVE RULES GOVERNING RFPS

(IT GOODS AND SERVICES)

1. COMMUNICATIONS WITH THE JUDICIAL BRANCH ENTITY (“JBE”) REGARDING

THE RFP

Except as specifically addressed elsewhere in the RFP, Proposers must send any communications

regarding the RFP to solicitations@jud.ca.gov (the “Solicitations Mailbox”). Proposers must

include the RFP Number in subject line of any communication.

2. QUESTIONS REGARDING THE RFP

Proposers interested in responding to the RFP may submit questions via email to the Solicitations

Mailbox on procedural matters related to the RFP or requests for clarification or modification of

the RFP no later than the deadline for questions listed in the timeline of the RFP. Once submitted,

questions become part of the procurement file and are subject to disclosure. Proposers are

accordingly cautioned not to include any proprietary or confidential information in questions. If

the Proposer is requesting a change, the request must set forth the recommended change and the

Proposer’s reasons for proposing the change. Questions or requests submitted after the deadline

for questions will not be answered. Without disclosing the source of the question or request, a

copy of the questions and the JBE’s responses will be made available prior to the proposal due

date and time.

3. ERRORS IN THE RFP

A. If, before the proposal due date and time listed in the timeline of the RFP, a Proposer

discovers any ambiguity, conflict, discrepancy, omission, or error in the RFP, the

Proposer must immediately notify the JBE via email to the Solicitations Mailbox and

request modification or clarification of the RFP. Without disclosing the source of the

request, the JBE may modify the RFP before the proposal due date and time by releasing

an addendum to the solicitation.

B. If a Proposer fails to notify the JBE of an error in the RFP known to the Proposer, or an

error that reasonably should have been known to the Proposer, before the proposal due

date and time listed in the timeline of the RFP, the Proposer shall propose at its own risk.

Furthermore, if the Proposer is awarded the agreement, the Proposer shall not be entitled

to additional compensation or time by reason of the error or its later correction.

4. ADDENDA

A. The JBE may modify the RFP before the proposal due date and time listed in the timeline

of the RFP by issuing an addendum. It is each Proposer’s responsibility to inform itself

of any addendum.

B. If any Proposer determines that an addendum unnecessarily restricts its ability to propose,

the Proposer shall immediately notify the JBE via email to the Solicitations Mailbox no

later than one day following issuance of the addendum.

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RFP Title: MASTER AGREEMTNS FOR IT CONSULTING MANAGED SERVICES

RFP Number: IT-2025-203-RB

5. WITHDRAWAL AND RESUBMISSION/MODIFICATION OF PROPOSALS

A Proposer may withdraw its proposal at any time before the deadline for submitting proposals

by notifying the JBE in writing of its withdrawal. The notice must be signed by the Proposer. The

Proposer may thereafter submit a new or modified proposal, provided that it is received at the

JBE no later than the proposal due date and time listed in the timeline of the RFP. Modifications

offered in any other manner, oral or written, will not be considered. Proposals cannot be changed

or withdrawn after the proposal due date and time listed in the timeline of the RFP.

6. ERRORS IN THE PROPOSAL

If errors are found in a proposal, the JBE may reject the proposal; however, the JBE may, at its

sole option, correct arithmetic or transposition errors or both. If these corrections result in

significant changes in the amount of money to be paid to the Proposer (if selected for the award

of the agreement), the Proposer will be informed of the errors and how they were corrected, and

given the option to abide by the corrected amount or withdraw the proposal.

7. RIGHT TO REJECT PROPOSALS

A. Before the proposal due date and time listed in the timeline of the RFP, the JBE may

cancel the RFP for any or no reason. After the proposal due date and time listed in the

timeline of the RFP, the JBE may reject all proposals and cancel the RFP if the JBE

determines that: (i) the proposals received do not reflect effective competition; (ii) the

cost is not reasonable; (iii) the cost exceeds the amount expected; or (iv) awarding the

contract is not in the best interest of the JBE.

B. The JBE may or may not waive an immaterial deviation or defect in a proposal. The

JBE’s waiver of an immaterial deviation or defect shall in no way modify the RFP or

excuse a Proposer from full compliance with RFP specifications. Until a contract

resulting from this RFP is signed, the JBE reserves the right to accept or reject any or all

of the items in the proposal, to award the contract in whole or in part and/or negotiate any

or all items with individual Proposers if it is deemed in the JBE’s best interest. A notice

of intent to award does not constitute a contract, and confers no right of contract on any

Proposer.

C. The JBE reserves the right to issue similar RFPs in the future. The RFP is in no way an

agreement, obligation, or contract and in no way is the JBE or the State of California

responsible for the cost of preparing the proposal.

D. Proposers are specifically directed NOT to contact any JBE personnel or consultants for

meetings, conferences, or discussions that are related to the RFP at any time between

release of the RFP and any award and execution of a contract. Unauthorized contact with

any JBE personnel or consultants may be cause for rejection of the Proposer’s proposal.

8. EVALUATION PROCESS

A. The JBE will follow the following process in evaluating proposals.

1. The JBE will first open the non-cost portion of each proposal received by the

appropriate deadline to confirm that it meets the format requirements specified in

the RFP.

2. The JBE will complete its evaluation of the non-cost portions of all such

proposals using the methods specified in the RFP.

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RFP Title: MASTER AGREEMTNS FOR IT CONSULTING MANAGED SERVICES

RFP Number: IT-2025-203-RB

3. The JBE will publish the results of the completed non-cost evaluation at the

following location: ___________________. Because the small business

preference and DVBE incentive cannot be properly applied until both the non-

cost and cost portions of the proposals have been scored, these factors will be

excluded when publishing the results of the completed non-cost evaluation.

4. The JBE will publicly open the cost portion of the proposals as specified in the

RFP. The JBE will not, however, open the cost portion of any proposal

determined to have a material deviation in the non-cost portion.

5.

The JBE will evaluate the cost portion of the proposals opened in item A.4

above. All figures entered on the cost portion must be clearly legible.

B. Proposals that contain false or misleading statements may be rejected if in the JBE’s

opinion the information was intended to mislead the evaluation team regarding a

requirement of the RFP.

C. During the evaluation process, the JBE may require a Proposer's representative to answer

questions with regard to the Proposer’s proposal. Failure of a Proposer to demonstrate

that the claims made in its proposal are in fact true may be sufficient cause for deeming a

proposal non-responsive.

E. The JBE’s Small Business Preference Procedures for the Procurement of Information

Technology Goods and Services (“Small Business Procedures”) address the resolution of

certain ties involving the small business preference. In the event of a tie not addressed in

the Small Business Procedures, the contract will be awarded to the winner of a single

coin toss. The coin toss will be witnessed by two JBE employees. The JBE will provide

notice of the date and time of the coin toss to the affected Proposers, who may attend the

coin toss at their own expense.

9. DISPOSITION OF MATERIALS

All materials submitted in response to the RFP will become the property of the JBE and will be

returned only at the JBE’s option and at the expense of the Proposer submitting the proposal.

10. PAYMENT

A. Payment terms will be specified in any agreement that may ensue as a result of the RFP.

B. THE JBE DOES NOT MAKE ADVANCE PAYMENT FOR SERVICES. Payment

is normally made based upon completion of tasks as provided in the agreement between

the JBE and the selected Proposer. The JBE may withhold ten percent of each invoice

until receipt and acceptance of the final deliverable. The amount of the withhold may

depend upon the length of the project and the payment schedule provided in the

agreement between the JBE and the selected Proposer.

C. Upon a Proposer’s timely request, the JBE may consider a Proposer’s “best financing

alternative” (including lease or purchase alternatives). If the RFP is posted more than 30

days before the proposal due date and time listed in the timeline of the RFP, the

Proposer’s request must be received by the JBE at least 30 days before the proposal due

date and time. If the solicitation is posted less than 30 days before the proposal due date

and time, the Proposer’s request must be received by the JBE by the day that is halfway

between the posting date and the proposal due date. The JBE may determine that a

specific financing alternative should not be considered.

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RFP Title: MASTER AGREEMTNS FOR IT CONSULTING MANAGED SERVICES

RFP Number: IT-2025-203-RB

11. AWARD AND EXECUTION OF AGREEMENT

A. Award of contract, if made, will be in accordance with the RFP to a responsible Proposer

submitting a proposal compliant with all the requirements of the RFP and any addenda

thereto (including any administrative or technical requirements), except for such

immaterial defects as may be waived by the JBE.

B. A Proposer submitting a proposal must be prepared to use a standard JBE contract form

rather than its own contract form.

C. The JBE will make a reasonable effort to execute any contract based on the RFP within

forty-five (45) days of selecting a proposal that best meets its requirements. However,

exceptions taken by a Proposer may delay execution of a contract.

D. Upon award of the agreement, the agreement shall be signed by the Proposer in two

original contract counterparts and returned, along with the required attachments, to the

JBE no later than ten (10) business days of receipt of agreement form or prior to the end

of June if award is at fiscal year-end. Agreements are not effective until executed by both

parties. Any work performed before receipt of a fully-executed agreement shall be at the

Proposer’s own risk.

12. FAILURE TO EXECUTE THE AGREEMENT

The period for execution set forth in Section 11 (“Award and Execution of Agreement”) may

only be changed by mutual agreement of the parties. Failure to execute the agreement within the

time frame identified above constitutes sufficient cause for voiding the award. Failure to comply

with other requirements within the set time constitutes failure to execute the agreement. If the

successful Proposer refuses or fails to execute the agreement, the JBE may award the agreement

to the next qualified Proposer.

13. NEWS RELEASES

News releases or other publicity pertaining to the award of a contract may not be issued without

prior written approval of the Procurement Manager.

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RFP Title: MASTER AGREEMTNS FOR IT CONSULTING MANAGED SERVICES

RFP Number: IT-2025-203-RB

14. ANTI-TRUST CLAIMS

A. In submitting a proposal to the JBE, the Proposer offers and agrees that if the proposal is

accepted, the Proposer will assign to the JBE all rights, title, and interest in and to all

causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or

under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of

Division 7 of the Business and Professions Code), arising from purchases of goods,

materials, or services by the Proposer for sale to the JBE pursuant to the proposal. Such

assignment shall be made and become effective at the time the JBE tenders final payment

to the Proposer. (See Government Code section 4552.)

B. If the JBE receives, either through judgment or settlement, a monetary recovery for the

cause of action assigned under this section, the Proposer shall be entitled to receive

reimbursement for actual legal costs incurred and may, upon demand, recover from the

JBE any portion of the recovery, including treble damages, attributable to overcharges

that were paid.

C. Upon demand in writing by the Proposer, the JBE shall, within one year from such

demand, reassign the cause of action assigned under this section if the Proposer has been

or may have been injured by the violation of law for which the cause of action arose and

(a) the JBE has not been injured thereby, or (b) the JBE declines to file a court action for

the cause of action. (See Government Code section 4554.)

15. AMERICANS WITH DISABILITIES ACT

The JBE complies with the Americans with Disabilities Act (ADA) and similar California

statutes. Requests for accommodation of disabilities by Proposers should be directed to the

Procurement Manager.

16. FEASIBILITY STUDIES AND ACQUISITION RECOMMENDATIONS

Proposals in response to procurements for assistance in the preparation of feasibility studies or the

development of recommendations for the acquisition of IT goods and services must disclose any

financial interests (e.g., service contracts, original equipment manufacturer (OEM) agreements,

remarketing agreements) that may foreseeably allow the Proposer to benefit materially from the

JBE’s adoption of a course of action recommended in the feasibility study or of the acquisition

recommendations.

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Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541513Computer Facilities Management Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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