Project Information

Bid Title

Request for Proposal - Accessible Recreation Equipment, Surfacing and Benches

Issuing Agency

City of Eagle Lake

Location

Florida

Published Date

May 27, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid/RFP Status

Open - accepting bids and proposals

Bid/RFP Due Date

Wed, 06/17/2026 - 10:00 AM

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The City of Eagle Lake has been awarded funding by Polk County Community Development to install additional playground equipment, surfacing and benches at the existing playground located at the Eagle Lake Park with the address of 370 W Eagle Avenue, Eagle Lake Florida, 33839. The goal of this project is to expand recreational opportunities while ensuring accessibility and inclusive play for children of all abilities. Because of this Community Development award by Polk County the City of Eagle Lake has issued this Request for Proposal from qualified vendors for the provision of the following:

This project is turnkey and the total budget for the project is $75,000.

1. Provision of accessible recreation equipment, and permanent installation of that equipment in the play area. The equipment selected should be appropriate for the target age of children to be served, which is from 5 to 12 years old.
2. The proposal should include both a proposal with and without a surfacing option. The surfacing will include installation according to manufacturer specification and shall permit accessibility by all children to the play area from surrounding play area.
3. Add accessible play components for children who use wheelchairs, install swings, including inclusive swing options, and include at least one bench in your design.
4. Integrate new equipment with the existing playground layout and aesthetics.

The proposed swing area is 20 x 15 feet.

The proposed inclusive play area is 22 x 18 feet.

A mandatory pre-bid meeting will be held on June 3, 2026 at 10:00 am at the Eagle Lake City Hall, 75 North 7 ^th Street, Eagle Lake FL 33839.

Supporting Documents

• Request for Proposal - 370 W. Eagle Avenue 177.7 KB

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Request for Proposal

City of Eagle Lake

Accessible Recreation Equipment, Surfacing and Benches

The City of Eagle Lake has been awarded funding by Polk County Community Development to

install additional playground equipment, surfacing and benches at the existing playground

located at the Eagle Lake Park with the address of 370 W Eagle Avenue, Eagle Lake

Florida, 33839. The goal of this project is to expand recreational opportunities while ensuring

accessibility and inclusive play for children of all abilities. Because of this Community

Development award by Polk County the City of Eagle Lake has issued this Request for Proposal

from qualified vendors for the provision of the following:

This project is turnkey and the total budget for the project is $75,000.

1. Provision of accessible recreation equipment, and permanent installation of that

equipment in the play area. The equipment selected should be appropriate for the target

age of children to be served, which is from 5 to 12 years old.

2. The proposal should include both a proposal with and without a surfacing option. The

surfacing will include installation according to manufacturer specification and shall

permit accessibility by all children to the play area from surrounding play area.

3. Add accessible play components for children who use wheelchairs, install swings,

including inclusive swing options, and include at least one bench in your design.

4. Integrate new equipment with the existing playground layout and aesthetics.

The proposed swing area is 20 x 15 feet.

The proposed inclusive play area is 22 x 18 feet.

A mandatory pre-bid meeting will be held on June 3, 2026 at 10:00 am at the Eagle Lake

City Hall, 75 North 7th Street, Eagle Lake FL 33839.

All awarded BIDDERS are required to comply with Federal Regulations set in place by the U.S.

Department of Housing and Urban Development (HUD).

All projects exceeding $2,000.00 are subject to Davis Bacon rulings. Per mandate of the federal

law, it must be ensured that all laborers working on Davis Bacon projects must be paid a fair and

equitable wage as determined by the local prevailing wages. Said wages are determined by the

most current wage decision for laborer classifications as found on SAM.gov and provided as an

attachment to this BID packet.

All projects exceeding $200,000.00 are subject to both Davis Bacon and Section 3 rulings.

Section 3 regulations require that the following benchmarks are met:

• 25 percent of all labor hours must be performed by a Section 3 worker.

• 5 percent of all labor hours must be completed by a Targeted Section 3 worker.

Should there be an inability to meet the aforementioned benchmarks, documentation must be

provided reporting the qualitative efforts made to meet the required benchmarks.

All Section 3 documentation must be completed and submitted to the Polk County Housing and

Neighborhood Development office prior to work starting. Failure to do so will result in the

projects halt until all required documentation is received.

Prior to BIDDING please review the following documentation in its entirety; attached for your

reference:

• U.S. Department of Housing and Urban Development (HUD) Special Conditions Packet

• SAM.gov Building Wage Decision

For all questions regarding Davis Bacon and Section 3 regulations, requirements, and processes,

contact the Polk County Community Development team at 863-534-5214.

An acceptable response to this request for proposal shall include the following:

1. A lump sum proposal, on company letterhead, covering the cost of the equipment,

bench(es), option with and without surfacing, and installation in the area in our park

identified on the map;

2. Installation timetable;

3. Description and specification on play surface, equipment and benches to be installed; and

a diagram of the proposed play are showing the existing walkway; play surface, and

placement of proposed play equipment on that surface;

4. Warranty information, and references from past installations

The City of Eagle Lake will evaluate the submittals based on the following criteria and

percentage values:

1. Price: Proposal is responsive to the minimum bid requirements and maximizes surface

area and variety of assessable play equipment within the budgeted amount 50%

2. Creativity and Configuration: Proposal presents a fun, inviting and accessible play area

for all children ages 5 to 12 years old, and allows for the expansion of the surface and the

installation of additional equipment in the future

50%

Upon receipt and opening of the proposals a committee consisting of the City Manager, City

Clerk, and the Public Works Director will review the proposals in light of the above criteria and

issue a recommendation to the City Commission.

Each proposer may submit more than one response to this RFP. Each response shall contain the

four components outlined above, and each response shall be submitted in an individual sealed

envelope marked on the outside “Eagle Lake CDBG Recreation Proposal”.

Each response must be dated and signed by a company officer. Each response shall contain an

original, three (3) copies and an electronic version. All responses to this RFP are due at the City

of Eagle Lake, P.O. Box 129, 75 N 7th Street, Eagle Lake, Florida 33839 by 10:00 am on June

17, 2026, when they will be opened and read. The Eagle Lake City Commission will review the

proposals at the July 6, 2026 meeting. The proposals must be good for 90 days. The City reserves

the right to reject any and all proposals. The City also reserves the right to base selection on past

performance as reported by the references and design and equipment selection provided by

proposer.

Any questions on this Request for Proposal may be directed to Eagle Lake City Manager

Thomas Ernharth at 863-293-4141 (option 8), or by email: ternharth@eaglelakefl.gov.

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

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