Project Information

Bid Title

216 - Subsurface LD-12 Water Leak Detector

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

May 5, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

216 - Subsurface LD-12 Water Leak Detector

File Number: 216
Closing Date: May 28, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Sandra Stack

216-664-2444

sandra_stack@clevelandwater.com

Procurement Folder

159224

RFB No.

RFB 2002 202600000000216

RFB Description

Subsurface LD-12 Water Leak Detector - May 2026

RFB Closing Date/Time

May 28, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

May 28, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Subsurface LD-12 Water Leak Detector - May 2026

Monarch Data Logger

0-350 PSI 64,00 sample points for Data

￿Battery Operated

￿Accuracy to be +-1% full scale

￿Waterpoof

Connection Size USB Mini

Time intervals from Two (2) seconds to 24 hours

Must be complete with current windows compatible software included

Item Quantity/

UOM

4.00000 /

EA

Event Date

Service

Dates

Catalog

Discount

Must include Amplifier/display w/neck strap, headphones, a ground plate with 40 cable for paved ground, a magnet base to sound hydrants

or valves, a 39 contact rod for surveying tight areas, carrying case, and operating instructions.

Must have a bandwidth of 50 to 15,000 Hz, at least six (6) filters (3 low, 3 high), a backlit visual output indicator, a battery life of between

25 to 30 hours with the backlight off, 12 or more hours with the backlight on. Amplifier must be light weight (less than 2 lbs). It must be able

to cut of noises louder than 110 Db for hearing safety. Five (5) year Warranty.

Manufacturer Model Number: Track-It 350PSIA

********************NO SUBSTITUTUES*******************

Manufacturer Name: _________________________________

.

Item/Product Number: _______________________________

.

Number of Days for Delivery After Award: _____________

.

********PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs********

.

*********Vendor MUST Submit Product & Warranty Information with Bid Submission***********

********PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs********

********Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid

Received*********

******Vendor MUST BE AN AUTHORIZED DISTRIBUTOR OF PRODUCT & PROOF MUST BE SUBMITTED WITH BID******

.

INVITATION TO BID

(This is not an order.)

Page 2 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Sandra Stack

216-664-2444

sandra_stack@clevelandwater.com

Procurement Folder

159224

RFB No.

RFB 2002 202600000000216

RFB Closing Date/Time

May 28, 2026 3:00 PM

Price MUST include shipping and Handling to:

Barrett Dorsey

Cleveland Division of Water

Advanced Planning and Hydraulics

E.F.S.O. Building

5953 Deering Avenue

Parma Heights, Ohio 44130

RFB Description

Subsurface LD-12 Water Leak Detector - May 2026

Department/Division Public Bid Opening Date/Time

2002

May 28, 2026 3:00 PM

************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***********

.

Ship To:

Plants: Parma EFSO Building

Plants: Parma Pumping Sta.

5953 Deering Ave

Parma Heights, OH 44130

Unit Price

$

Vendor Response

Extension

$

Delivery Days

Day(s)

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

1 / 1 Lowest and best bidder under Chapter 181 C.O.

Response Type

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

INVITATION TO BID

(This is not an order.)

Page 3 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Sandra Stack

216-664-2444

sandra_stack@clevelandwater.com

Procurement Folder

159224

RFB Closing Date/Time

May 28, 2026 3:00 PM

RFB No.

RFB 2002 202600000000216

RFB Description

Subsurface LD-12 Water Leak Detector - May 2026

Department/Division Public Bid Opening Date/Time

2002

May 28, 2026 3:00 PM

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

STATE:

ZIP CODE:

FED ID # / SSN #:

PHONE NO.:

FAX NO.:

EMAIL ADDRESS:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT

PRACTICES DISCLOSURE

Each bidder and/or appropriate parties should complete the DISCLOSURE and

submit it with the bid, if possible. If not submitted with the bid, it must be completed

and submitted to the Commissioner of Purchases and Supplies prior to any contract

being awarded by the City. If a bidder or appropriate parties fail to complete and

submit it, they shall not be eligible for a contract award.

Commodity Codes

• NAICS 334519Other Measuring and Controlling Device Manufacturing
• NAICS 541990All Other Professional, Scientific, and Technical Services

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