Project Information

Bid Title

BANKING SERVICES

Issuing Agency

City of Fort Pierce

Location

Florida

Published Date

Dec 11, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP No. 2026-018

Original Source

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Project Description

Bid Number:	RFP No. 2026-018
Bid Title:	BANKING SERVICES
Category:	Bid
Status:	Open

Description: The purpose of the Request for Proposal (RFP) is to provide the City of Fort Pierce, Florida (“City”) with a way to determine the highest quality service and most cost-effective financial institution which, in the City’s determination, is best suited to undertake banking services required by the City. Currently the City is requesting proposals for banking services from any financial institution organized and existing under the laws of the State of Florida.  This institution must be certified by the State of Florida, Bureau of Collateral Securities, and Division of Treasury as a Qualified Public Depository per F.S. 280, and (have an office or principal branch within the city limits of Fort Pierce).   The intent of this proposal process is to select one financial institution to provide the banking services as specified in this proposal document. The period of Banking Services shall be for three years with an option to renew the contract for two (2) additional one-year periods by mutual agreement of both parties.  Prices, terms and conditions shall remain firm throughout this contract period unless modified or cancelled in accordance with provisions of this proposal. Publication Date/Time: 12/11/2025 12:00 AM Publication Information: TREASURE COAST NEWS LEGAL ADS, DEMANDSTAR WEBSITE Closing Date/Time: 1/13/2026 3:00 PM Submittal Information: Purchasing Division, Room 101, City Hall Bid Opening Information: Purchasing Conference Room Contact Person: LaTonya Hubbard, Purchasing Agent.772-467-3102 Wendy Rydzewski, Project Manager, 772-467-3081 Download Available: Yes Fee: No cost for electronic copies Plan & Spec Available: There are no plans associated with this project only specifications. Business Hours: Monday - Friday, 8:00 am-5:00 Fax Number: (772) 467-3748 Related Documents: RFP No. 2026-018 - Proposer Document Exhibit 2 - Banking Service Charge Chart Instructions for E-Bidding E-Submission Forms

Attachment Preview

DELIVER TO:

City of Fort Pierce, Purchasing Division

Room 101

100 North U.S. #1

Fort Pierce, FL 34950

MAIL TO:

City of Fort Pierce Purchasing Division,

Room 101

P.O. Box 1480

Fort Pierce, FL 34954-1480

Proposal Writer: LaTonya Hubbard,

772-467- 3102

Pre-Qualification Conference Time & Date:

N/A

Pre-Qualification Conference Location:

N/A

Proposal Due Date & Time:

3:00 PM, TUESDAY, JANUARY 13, 2026

Proposer Name:

--------------------------------------------------------------

Mailing Address:

---------------------------------------------------------------

---------------------------------------------------------------

---------------------------------------------------------------

City, State, Zip Code:

CITY OF FORT PIERCE

REQUEST FOR PROPOSALS

and

PROPOSER ACKNOWLEDGMENT

RFP NO: 2026-018

RFP Title: BANKING SERVICES

RFP Opening Location:

City of Ft. Pierce Purchasing Division

Room 101

100 North U.S. #1, 1st Floor

Ft. Pierce, Florida 34950

If you need any reasonable accommodation for any type of

disability in order to participate in this procurement, please

contact this division as soon as possible.

I hereby certify that this Proposal is made without prior

understanding, agreement, or connection with any

corporation, firm, or person submitting a Proposal for the

same materials, supplies or equipment, and is in all

respects fair and without collusion or fraud. I agree to a

Proposal by all conditions of this Proposal and certify

that I am authorized to sign this Proposal for the Proposer.

X______________________________________________

Authorized Signature (Manual)

Typed or Printed Name:

Type of Entity (Select one):

Corporation

Partnership

Proprietorship

________

________

________

Title:

Incorporated in the State of:

Year:

Delivery in

days, ARO

Phone Number:

Payment Terms: Net 30 Days

Fax Number:

FEIN or SS Number:

E-Mail Address:

Local Business: ___Y ___N MWBE: ___Y ___N

Proposal Security is attached, when required, in the

amount

of $ _________________________________________

F.O.B. DESTINATION

If returning as a "No Proposal " state reason:

THIS PAGE MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSAL

RFP No. 2026-018

Table of Contents

SECTION I – GENERAL CONDITIONS, INSTRUCTIONS, AND INFORMATION FOR

1

PROPOSERS

1

GENERAL INFORMATION

1

2

DELAYS

1

3

EXECUTION OF PROPOSAL

1

4

NO PROPOSAL

1

5

PROPOSAL OPENING

1

6

TAXES

2

7

DISCOUNTS

2

8

MISTAKES

2

9

INVOICING AND PAYMENT

2

10

DELIVERY

2

11

NO ADDITIONAL TERMS AND CONDITIONS

3

12

INTERPRETATION

3

13

ADDENDUMS

3

14

DISPUTES

3

15

CONFLICT OF INTEREST

4

16

LEGAL REQUIREMENTS

4

17

DRUG FREE WORKPLACE (DFW)

4

18

MINORITY/WOMEN OWNED BUSINESS ENTERPISES (MWBE)

4

19

PUBLIC ENTITY CRIMES

4

20

AWARD

4

21

EEO STATEMENT

4

22

TIE BREAKERS

5

23

CONTRACTUAL AGREEMENT AND / OR PURCHASE ORDER

5

24

GOVERNMENTAL RESTRICTION

4

25

PATENTS AND ROYALTIES

6

26

ADVERTISING

6

27

ASSIGNMENT

6

28

COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH

6

29

FACILITIES

6

30

REPRESENTATION

6

31

DISQUALIFICATION OF PROPOSER

6

32

ADJUSTMENTS / CHANGES / DEVIATIONS

6

33

INSURANCE

7

34

PUBLIC RECORDS

7

35

PROPOSAL PREPARATION COSTS

7

36

COOPERATIVE PURCHASING

7

37

CANCELLATION / REJECTION OF PROPOSAL

7

38

REGISTRATION WITH FLORIDA DEPARTMENT OF STATE

7

39

RESERVED RIGHTS

7

40

APPLICABLE LAWS

8

41

PROFESSIONAL STANDARDS

9

42

PROHIBITION AGAINST CONTINGENT FEES

9

43

REQUEST FOR ADDITIONAL INFORMATION

9

44

ACCURACY OF PROPOSAL

9

SECTION II – INSTRUCTIONS TO PROPOSERS

11

1

PROPOSAL OPENING

11

2

SUBMISSION OF PROPOSALS

12

Table of Contents

ii

RFP No. 2026-018

3

PROPOSAL TIMELINE

12

4

INQUIRIES / QUESTIONS

12

5

SUBMITTAL REQUIREMENTS( PASS/FAIL)

12

6

PROOF OF INSURANCE

13

7

ADMINISTRATIVE REVIEW CRITERIA

13

8

TIME EXTENSION AND CONTINUATION OF WORK

13

9

W-9 TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION

13

FORM

10

ADDENDUM

13

11

LICENSES

14

12

PROPOSAL PREPARATION COST

14

13

MINORITY PARTICIPATION AND OUTREACH PROGRAM

14

14

INDEMNIFICIATION

14

15

REQUEST FOR ADDITIONAL INFORMATION

14

16

ACCURACY OF QUALIFICATION INFORMATION

14

17

PROHIBITION AGAINST CONTINGENT FEES

14

18

CONTRACTOR’S AUTHORIZED SIGNATURE

15

19

NOTIFICATIONS

15

20

CONE OF SILENCE

15

SECTION III – STATEMENT OF WORK

16

1

INTRODUCTION AND PURPOSE

16

2

SCOPE OF WORK

16

3

PROPOSAL FORMAT AND SUBMISSION

21

4

MINIMUM QUALIFICATIONS

21

5

EVALUATION METHOD

21

6

EVALUATION CRITERIA

22

7

REJECTION CRITERIA

22

SECTION V – REQUIRED FORMS

23

SUMMARY OF REQUIRED FORMS

24

CERTIFICATION REGARDING DEBAREMENT, SUSPENSION INELIGIBILITY

25

DRUG-FREE WORKPLACE

26

PUBLIC CRIMES ENTITY

27

E-VERIFY

30

AFFIDAVIT FOR LARBOR SERVICES

31

BANKING SERVICES PROPOSAL SUMMARY

33

EXHIBIT “1” CURRENT CHART OF BANK ACCOUNT

37

EXHIBIT “2” BANKING SERVICES

38

W-9

40

PROPOSAL CHECKLIST

41

ATTACHMENTS – EXHIBIT 2

BANKING SERVICES CHARGES WORKSHEET (EXCEL FILE)

Table of Contents

ii

RFP No. 2026-018

SECTION I

GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR PROPOSERS

1. GENERAL INFORMATION

These documents constitute the complete set of specification requirements and Proposal

forms. All Proposal sheets and attachments must be executed and submitted in a sealed

envelope. DO NOT INCLUDE MORE THAN ONE PROPOSAL PER ENVELOPE

(CLEARLY MARK PROPOSAL AS “ORIGINAL” AND REQUESTED NUMBER OF

COPIES AS “COPY” ON EACH SET ENCLOSED). The face to the envelope shall contain

Proposer’s name, return address, the date and time of the Proposal opening, the Proposal

number and title. Proposal not submitted on the enclosed Proposal Form shall be rejected.

By submitting a Proposal , the Proposer agrees to be subject to all terms and conditions

specified herein. No exceptions to the terms and conditions shall be allowed. Proposers shall

submit two (2) complete sets (one [1] original and one [1] electronic copy (PDF) on a Flash

Drive) of their Proposal complete with all supporting documentation. SUBMITTAL OF A

PROPOSAL IN RESPONSE TO THIS INVITATION TO PROPOSAL CONSTITUTES AN

OFFER BY THE PROPOSER. Proposal / Proposals, which do not comply with the

requirements, may be rejected at the option of the City.

2. DELAYS

The City, at its sole discretion, may delay the scheduled due dates indicated above if it is to

the advantage of the City to do so. The City will notify Proposers of all changes in scheduled

due dates by written addendum.

3. EXECUTION OF PROPOSAL

Proposal must contain a manual signature, in ink, of an authorized representative who

has the legal ability to bind the Proposer in contractual obligations in the space

provided on Page 1 of Proposal/Proposer Acknowledgment and on the

Proposal/Proposal Response Form. FAILURE TO PROPERLY SIGN THE PROPOSAL

SHALL INVALIDATE SAME, AND IT SHALL NOT BE CONSIDERED FOR AN AWARD.

Proposal must be typed or legibly printed in ink. All corrections made by Proposal der to any

part of the Proposal document must be initialed in ink. The original Proposal conditions and

specifications cannot be changed or altered in any way. Altered Proposal will not be

considered. Clarification of Proposal submitted shall be in letter form, signed by Proposers

and attached to the Proposal .

4. NO PROPOSAL

If not submitting a Proposal , respond by returning only the Proposer Acknowledgment form,

marking it “No Proposal ,” and give the reason in the space provided.

5. PROPOSAL OPENING

Shall be public, at the address, date, and time specified on the Proposer Acknowledgment

form. The Proposal time must be and shall be scrupulously observed. Under no

circumstances shall Proposal delivered after the time specified be considered; such Proposal

will be returned unopened. The City will not be responsible for late deliveries or delayed mail.

The time/date stamp clock located in the Purchasing Division shall serve as the official

authority to determine lateness of any Proposal . It is the Proposers’ sole responsibility to

General Conditions

1

RFP No. 2026-018

assure that his/her Proposal is complete and delivered at the proper time and place of the

Proposal opening. Proposal , which for any reason are not so delivered, will not be

considered. Offers by facsimile, telegram, or telephone are not acceptable. A Proposal may

NOT be altered by the Proposer after opening of the Proposal . Proposal tabulations will be

furnished on the web site: https://www.cityoffortpierce.com/957/Proposal -Tabulations

6. TAXES

The City is exempt from Federal Excise and State Sales Taxes on direct purchases of tangible

personal property. The City exemption number is on the face of the Purchase Order. If

requested, the Purchasing Director will provide an exemption certificate to the awarded

Proposer. Vendors or contractors doing business with the City shall not be exempt from

paying sales tax to their suppliers for materials to fulfill contractual obligations with the City

Tax Exemption Number in securing such materials. This exemption does not apply to

purchases of tangible personal property in the performance of contracts for the City.

7. DISCOUNTS

Cash discounts for prompt payment shall not be considered in determining the lowest net cost

for Proposal evaluation purposes.

8. MISTAKES

a. Proposers are expected to examine the specifications, delivery schedule, Proposal prices,

extensions and all instructions pertaining to supplies and services. FAILURE TO DO SO

WILL BE AT PROPOSER’S RISK. In the event of extension error(s), the unit price will

prevail, and the Proposer’s total offer will be corrected accordingly.

b. Written amounts shall take precedence over numerical amounts. In the event of addition

error(s), the unit price and extension thereof will prevail, and Proposer’s total offer will be

corrected accordingly. Proposal having erasures or corrections must be initialed in ink by

the Proposer.

9. INVOICING AND PAYMENT

Payment for any and all invoice(s) that may arise as a result of a contract or purchase order

issued pursuant to this Proposal specification shall minimally meet the following conditions

to be considered as a valid payment request:

a. A timely submission of a properly certified invoice(s), in strict accordance with the price(s)

and delivery elements as stipulated in the contract or purchase order document, and to be

submitted to the Finance Department at the address as stipulated on the Purchase Order.

b. All invoices submitted shall consist of an original and one (1) copy; clearly reference the

subject contract or purchase order number; provide a sufficient salient description to

identify goods or service for which payment is requested; contain date of delivery; Proposal

number, original or legible copy of signed delivery receipt including both a manual

signature and printed name of a designated City employee or authorized agent; be clearly

marked as “partial”, “complete”, or “final” invoice. The City will accept partial deliveries

unless otherwise specified into contract or purchase order document.

c. The invoice shall contain the Proposer’s Federal Employer Identification Number

(F.E.I.N.).

General Conditions

2

RFP No. 2026-018

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