Project Information

Bid Title

Request for Proposals (RFP) for Landscape Maintenance

Issuing Agency

Spokane International Airport

Location

Washington

Published Date

Dec 23, 2025

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

12/24/2025

Request for Proposals (RFP) for Landscape Maintenance, #26-40-9999-003

RFPDocument

Attachment Preview

Spokane, WA

REQUEST FOR PROPOSAL

LANDSCAPE MAINTENANCE

RFP Number: 26-40-9999-003

RFP Release Date: December 24, 2025

_________________________________________________________________________________________

RFP CONTENTS

Section 1 - Statement of work............................................................................................................................ 1

Section 2 - Proposal Requirements................................................................................................................... 3

Section 3 - Evaluation Procedures .................................................................................................................... 4

Section 4 - Administrative Requirements ......................................................................................................... 7

Section 5 – Submittal Forms ............................................................................................................................ 10

Section 6 - Attachments................................................................................................................................... 10

LIST OF ABBREVIATIONS

ABP ................................................................................................. Airport Business Park

Airport .................................................................... Spokane International Airport (Owner)

CEO ............................................................................................. Chief Executive Officer

COO ............................................................................................ Chief Operating Officer

FAA ................................................................................. Federal Aviation Administration

RCW ................................................................................... Revised Code of Washington

RFP ..................................................................................................Request for Proposal

SIA ...................................................................... Spokane International Airport (Location)

UBI...........................................................................................Unified Business Identifier

Spokane International Airport

Landscape Maintenance

RFP #26-40-9999-003

SECTION 1 - STATEMENT OF WORK

Request for Proposal

Project/Service Summary

The Spokane International Airport is soliciting proposals for

The Airport invites experienced and qualified landscaping maintenance companies with at

least five years of experience including but not limited to lawn care and edging, leaf control

and removal, weed control including annual pre and post emergent applications, shrub and

bush trimming, shaping, tree pruning, irrigation service and repair, seasonal plantings and

plant replacement at the SIA, Tech Park, and ABP, as listed in Attachment A. Each location

has a distinctive and unique aspect of landscape maintenance. Attachment A and its

Appendix’s have a description, frequency and level of landscape maintenance expected by

the Airport and Exhibits A, B and C for each location covered by this Request for Proposal.

Budget and Funding Source(s)

The anticipated costs for this project/service are: The not-to-exceed budget is $300,000.00

for the 9-month contract term.

Grant and/or Federal funds will not be used for the work under this RFP.

Schedule (post award)

Contract for a term of nine (9) months beginning on March 1, 2026, and ending November

30, 2026, with four (4) nine-month term options, at the sole discretion of the Airport.

Firm fixed price for services in Attachment A – Scope of Work and firm fixed hourly price for

other services as requested by the Airport.

Project/Service Location

All work is to be performed at various locations of SIA, Tech Park, and ABP. See Section 6 for

Exhibit A, B And C.

Goals

 Maintain a neat, attractive, and safe airport landscape across SIA, Tech Park, and ABP

covering lawns, trees, shrubs, groundcover, planter beds, roadsides, islands, swales, and

parking‑adjacent areas so vegetation is healthy, uniform, and unobstructive.

 Deliver reliable, scheduled maintenance (weekly mowing, seasonal fertilization, irrigation

monitoring/repairs, pruning, weed control, pest/disease control, litter/debris removal)

aligned with best horticultural practices.

 Ensure irrigation systems operate optimally proper coverage, seasonal

turn‑on/winterization, prompt adjustment/repair minimizing overspray, staining, and water

waste. Maintain Spokane City ‘Water Wise’ regulations.

Page 1 of 10

Spokane International Airport

Landscape Maintenance

RFP #26-40-9999-003

Request for Proposal

 Provide responsive coordination and quality oversight via monthly onsite inspections with

Airport reps, accurate records (work calendars, product use), and two‑workday correction

windows for deficiencies.

 Protect airport users and assets. Keep vegetation off roadways/curbs, maintain clear

drainage in swales and storm drains, and handle chemicals safely by licensed applicators.

Unique Considerations/ Challenging Requirements

 Active airport environment & public visibility: Work in high‑profile areas (terminals, garages,

rental car lots, parking lots, and inbound/outbound roads, demands immaculate

appearance and minimal disruption.

 Security boundaries: No access to restricted areas. Plan operations are entirely within

non‑badged zones.

 Tight service windows: Mowing for SIA and Tech Park must be completed within one day

(requested Tuesday), ABP mowing within one day (requested Wednesday), with irrigation

checks the following day (SIA Wednesday; ABP Thursday). Weather may force schedule

adjustments while preserving overall turf quality.

 Site‑specific bagging rules: Terminal at SIA and Tech Park weekly bagging; ABP requires

bagging every other week except Buildings 1200, 1100, 1378 (weekly). This affects crew time

and disposal logistics.

 Roadway & parking‑lot pruning standards: Branches must not extend into roadways or over

curbs; trees near vehicles may need extra insect control and coordination to avoid

overspray/drip onto cars. Tree suckers shall be removed and maintained. Shrubs shall not

overhang on to sidewalks.

 Drainage and swales: Keep swales and storm drains cleared; certain edges and rock bedding

areas require sterilization treatments and hand/mechanical weed control.

 Chemical stewardship: WA‑licensed applicators, manufacturer‑label compliance, dormant

sprays timed pre‑bud, documentation (MDS, application logs).

 Deficiency correction clause: Two workdays to remedy after written notice; costs of

third‑party corrective work deducted from payment if not resolved—requires robust QA and

rapid response. Written notices include email and text.

 Square footage verification: Actual areas must be field‑verified, influencing material rates

and labor planning.

 Weather variability: Fertilizer windows and herbicide applications are weather‑dependent

(e.g., no pre‑emergent in frozen soil); mowing heights and schedules may shift with

conditions.

Page 2 of 10

Spokane International Airport

Landscape Maintenance

RFP #26-40-9999-003

Request for Proposal

Detailed Technical Requirements

See Attachment A, Appendix 1 SIA and Tech Park and Appendix 2 ABP for more detail.

Additional Information

 The airport utilizes both control box timers and the Baseline remote system on property.

 The airport will assist with access to control boxes that are in secure (keyed) areas. 24hr

minimum notice is requested when there is a scheduled need to work on these units.

SECTION 2 - PROPOSAL REQUIREMENTS

Date and Time Requirements

Proposals must be received by the Airport not later than the date and time indicated in the

Procurement Schedule in Section 4 through form submission via URL code:

https://app.smartsheet.com/b/form/019abdc7fdb47940a61d97d59692cc8f. Upon receipt of the

submission, an email will be issued confirming your submission.

Late Proposals: Proposals will not be accepted by the Airport after the date and time specified in

the Schedule of this RFP. If a Proposal is delivered after the Proposal submission deadline, the

Proposal will not be accepted or considered. It is the Respondent’s responsibility to ensure The

Airport has received their submission. The Airport will not be liable for proposals that may be sent

but not received due to technical issues.

Submission Requirements

One (1) copy of the Proposal, in searchable PDF format, in response to the information requested

in the Evaluation Criteria section of this RFP.

Proposals delivered by hand, fax, or telephone or any postal carrier will not be accepted.

Submission shall be limited to the documents specified in the RFP document and shall not include

additional brochures, booklets or other sales material that are not specifically requested in RFP.

Proposal General Format

All materials submitted SHALL become a part of the proposal and may be incorporated in a

subsequent contract between the Airport and the selected Offeror. All responses/submittals to this

RFP SHALL be made in accordance with the format outlined below. Failure to submit in the

requested format or failure to submit all the required forms may cause a proposal to be deemed

non-responsive. The format for the proposal includes the following:

 Shall be written in the English language.

 Formatted to the standard 8 ½” x 11” paper size using the format that is specified and

required in this RFP and each Submittal Form.

 Use Arial or Calibri font and must have a minimum font size of 10.

 The RFP page limitation is 15, excluding required forms. The Airport will not review or

evaluate pages in a Proposal that are more than RFP page number limitation.

Page 3 of 10

Spokane International Airport

Landscape Maintenance

RFP #26-40-9999-003

Request for Proposal

Organization of Proposals

Proposals must address each of the evaluation criteria in this RFP in a clear, comprehensive, and

concise manner. Proposals must be clearly separated, labeled by response to specific evaluation

criteria and addressed in the same order as included in the RFP. Respondents are further advised

that lengthy or wordy submissions are not necessary.

Clear and Responsive Proposals

The Airport has made every effort to include enough information within this RFP for a Company to

prepare a responsive Proposal. Respondents are encouraged to submit the most comprehensive

and competitive information possible. Proposals that do not respond completely or sufficiently to

the evaluation criteria in this RFP may be rejected as non-responsive, or will receive

correspondingly lower scores for those criteria, which may result in the Proposal not scoring high

enough to be considered further.

Questions About RFP

Questions regarding this RFP shall be emailed solely to the contact person in Section 4,

Buyer/Contact. Questions must be asked prior to the date and time indicated within the

Procurement Schedule in Section 4. The Airport may determine a Proposal is non-responsive if the

Respondent has had contact with any other representative of the Airport.

Addenda

Oral communications and emails from the Airport, its staff, agents, Airport members, employees

or outside advisor, or any other person associated with this RFP shall not be binding on the Airport

and shall in no way modify any provision of the RFP. Only formally issued addenda shall modify the

terms of this RFP. Any addenda issued for this RFP will be published at the following website

address: https://business.spokaneairports.net/rfp/. Respondents are responsible for checking the

website prior to submission of Proposals for any addenda. If you are unable to download the

addenda, you may contact the individual in Section 4 of this RFP. Receipt of addenda must be

acknowledged by Respondents on the Proposal Information Form that must be submitted with the

Proposal.

SECTION 3 - EVALUATION PROCEDURES

Evaluation Criteria

The Airport will evaluate Proposals received based on the following evaluation criteria and will

score Proposals up to the maximum number of points as noted for each evaluation criterion. The

Respondent must include in its Proposal the information noted in the evaluation criteria and must

demonstrate how the Company meets the evaluation criteria.

SECTION 3 CONTINUED NEXT PAGE

Page 4 of 10

Commodity Codes

• NAICS 561730Landscaping Services

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