Project Information

Bid Title

ITB No. 26-1001 - Butler/Rough Hollow Park Improvements - Pre-Bid Meeting - Questions & Answers

Issuing Agency

Lakeway city

Location

Texas

Published Date

Mar 4, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

ITB No. 26-1001 - Pre-Bid Meeting - Questions & Answers

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CITY OF LAKEWAY

ITB No. 26-1001

Butler Rough Hollow Park Improvements

Pre-Bid Conference – February 27, 2026

Questions and Answers

Question 1:

Who holds coordination responsibility between the playground equipment

vendor and the shotcrete installation, including final geometry approval and

tolerances?

Answer 1:

Coordination shall be between the Contractor and the Playground Equipment

Vendor. Reference the Plans & Specifications for Contractor scope. Shotcrete is

to be completed by the Contractor with coordination on the Playground Vendor

for the final geometric approval.

Question 2: Is the site expected to be balanced, or should bidders anticipate

import/export of material?

Answer 2:

Reference the Unit Pricing Form for the quantities of import/export material

(embankment, excavation, and embankment imported).

Question 3: Will the Geotechnical Report be provided?

Answer 3: Yes. The Geotechnical Report will be provided in an Addendum.

Question 4: LCRA has authorization to modify and add erosion control measures during

the project. How will added costs or increases be handled?

Answer 4:

Lower Colorado River Authority (LCRA) has reviewed the project documents and

does not anticipate changes to erosion control requirements. Paul Duncan

confirmed during the site visit that LCRA will not be inspecting the site throughout

construction as it is not in their jurisdiction.

Question 5: Have all utilities been verified in the field, or should bidders include pothole

and conflict investigation in their bid?

Answer 5:

The Contractor will be responsible for all utility locates before beginning any work.

Record drawing is in the survey.

Question 6: Is there an RFI deadline? I did not see one in the RFP.

ITB No. 26-1001 – Butler/Rough Hollow Park Improvements

Page 1

Answer 6:

Questions regarding ITB No. 26-1001 must be received no later than seven (7)

working days prior to the closing date of the Bid.

Question 7: What is the permitting requirement on the Contractor’s side?

Answer 7:

Please see Supplemental General Conditions/00810, Article 6.

Contractors Responsibility, Supplemental General Conditions/00810

Site Development

Building Development and Services

LCRA has granted plan approval but may have other permit requirements; please

coordinate.

Site Development Permit will be provided upon award of bid. Building Permits

are not required for the proposed structures.

Question 8: Will materials testing and inspection services be provided by the Owner, or

included in the Contractor’s scope?

Answer 8: It is the Contractor’s scope.

Question 9: Was there a required planting establishment period and maintenance?

Answer 9:

Reference the planting notes that are on the last sheet of the Planting Plan and the

Planting Specification.

Question 10: Will the City provide the estimated budget funding for this project?

Answer 10: The City does not release estimated budget funding amounts for projects.

Question 11: What items were purchased by the Owner and must be installed by the

Contractor?

Answer 11:

The items purchased directly by the Owner and the Contractor shall be responsible

for installation:

Site Furnishings:

• Benches

• Tables

• Trash Receptacles

• Bike Racks

• Bike Repair Station

Sports Field Equipment:

• Backstop

• Baseball Bases

• Player Benches

• Soccer Goals

ITB No. 26-1001 – Butler/Rough Hollow Park Improvements

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The Contractor shall coordinate construction sequencing with the City and the

associated vendors.

Additionally, the Contractor shall prepare the following areas as required by vendor

and plans:

•

Playground

•

Ninja Course

•

Restroom (Reference Corworth “Client’s Scope of Work” Document

included in Addendum)

•

Pavilion

•

Solar Pole Lights

•

Mountain Bike Park

Preparation may include grading, concrete pads, shotcrete, or footings. Reference

the plans and specifications. It is recommended that the Contractor reach out to

the Vendors listed to clarify the preparation that is required for these items and

include it in scope.

Question 12: Are the quantities of the Owner purchased items provided in the

solicitation?

Answer 12:

References to Owner-purchased equipment currently appear in Section 00020

(Page 1) and Section 01010 – Summary of Work.

Manufacturer or Vendor contact information, Model Numbers, etc. are provided

on sheet L3.00 in the Construction Document set.

Quantities of Site Furnishings & Sports Equipment provided below:

• Benches (5)

• Tables (5 non-ADA, 4 ADA)

• Trash Receptacles (7)

• Bike Racks (1)

• Bike Repair Station (1)

• Backstop (1)

• Baseball Bases (1 Home Plate & 1 set of 3 bases)

• Player Benches (6)

• Soccer Goals (2)

The Unit Pricing Form includes a Lump Sum “Site Furnishings Installation” (Site

Amenities Item 7) for the unit price of the Site Furnishings and Sports Equipment

installation. The quantities provided should be used to inform the unit pricing

figure.

Question 13: What are the construction hours for this project?

Answer 13: Per City of Lakeway Code of Ordinance No. 24.02.202, construction is permitted:

•

Monday through Friday: 7:00 a.m. – 7:00 p.m.

ITB No. 26-1001 – Butler/Rough Hollow Park Improvements

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Contractors are not permitted to work on Saturdays or Sundays without prior City

approval. If approved:

• Saturday and Sunday: 8:00 a.m. – 7:00 p.m.

Weekend work must be approved at least three (3) days in advance by the City of

Lakeway Building Development Services Department and the Parks and

Recreation Department.

General Conditions, Page 5 of 50, will be amended to reflect these hours.

Questions received during the Site Visit.:

Question: 14. What are the sedimentation and erosion issues?

Answer 14:

This area has rough terrain and steep slopes. The Contractor must control the

erosion at all times as the creek below filters to Rough Hollow Cove, and it flows

directly to Lake Travis; therefore, strict compliance with all applicable water quality

and environmental regulations is required. A Water Quality Pond is located within

the project area and shall be protected at all times. Weekly inspection reports are

required for all sedimentation and erosion controls.

Question 15. Where can we stockpile trees and brush cutting?

Answer 15:

Brush removal must be hauled off and trees removed or limbs may be shredded as

mulch spread on site under preserved trees on site or must be hauled off. Free

storage of stockpiles of brush and trees is not permitted. Any oak tree limbs that

are pruned area to cut clean and painted immediately (reference plans and

specifications).

Question 16: Where to park equipment and vehicles?

Answer 16:

Lot 30 LPG Tank Site is a separate lot and is not City property. Do not park on

private property. Construction equipment and personal vehicles are prohibited

from parking in that area, unless you have approval from the property owner. Do

not park on private property unless you have approval from the property owner.

There is only one entrance to the park. Every hour, the street must be swept and

cleaned. Because of the close proximity of the school, depending on the stage of

the project, there may be a time when the City may limit the vehicles to allow

school buses to navigate the streets.

ITB No. 26-1001 – Butler/Rough Hollow Park Improvements

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Question 17: Any restrictions for drone use?

Answer 17: Contractor’s requesting to use a drone should email the Purchasing Coordinator.

An email will be sent to the Communication Director for approval.

Question 18: Use of Water and where to have a water meter installed?

Answer 18:

All coordination and compliance with MUD 13 requirements shall be the

responsibility of the Contract. Contractors must contact MUD 13 to coordinate

water service, meter installation and wastewater. MUD 13 maintains its own

requirements. Reference the drawings set for the proposed water meter location.

Question 19: How many acres is this park?

Answer 19: The project area is approximately 9.5 acres.

ITB No. 26-1001 – Butler/Rough Hollow Park Improvements

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238990All Other Specialty Trade Contractors

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