Project Information

Bid Title

Manufacturing Equipment Cost Proposal

Issuing Agency

Warren County Public Schools

Location

Kentucky

Published Date

Feb 9, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-11

Original Source

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Bid Documents

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Project Description

Bid/RFP Number	Bid/RFP Title	Posting Date	Closing Date/Time
2026-11	Manufacturing Equipment Cost Proposal	February 9, 2026	Tuesday, March 10, 2026, 10:00 AM CST

Attachment Preview

SCHOOL DISTRICT OF

WARREN COUNTY PUBLIC SCHOOLS

BOWLING GREEN, KENTUCKY

REQUEST FOR PROPOSAL

RFP # 2026-11

MANUFACTURING EQUIPMENT

PROPOSAL SUBMISSION DEADLINE:

10:00 AM (CT), TUESDAY, MARCH 10, 2026

All time references in this RFP refer to the Central Time Zone.

Page 1 of 33

INSTRUCTIONS FOR SUBMISSION OF PROPOSAL

IMPORTANT

✓ Proposals shall be received by the deadline for proposal submission noted in Section 2.

✓ Offerors are encouraged to use the following “Proposal Submission Checklist” to ensure they have

included all the items required by the solicitation.

Mail or hand-deliver your Proposal to:

Warren County Schools Board Office

303 Lovers Lane

Bowling Green, KY 42103

• If mailing, allow for ample time for your proposal to be received before the deadline.

• If hand-delivering, allow for ample time for potential long lines at the Board Office and to get through

any security and check-in procedures.

Proposals received after the submission deadline WILL be disqualified.

PROPOSAL SUBMISSION CHECKLIST

A. SUBMIT THE FOLLOWING FOR YOUR TECHNICAL PROPOSAL IN AN ENVELOPE LABELED “TECHNICAL

PROPOSAL.”

 TECHNICAL PROPOSAL RESPONSE (see Sections 4.A.1. – 4.A.3 for content)

 ATTACHMENT A (signed) - SOLICITATION RESPONSE COVER PAGE

 ATTACHMENT B - NON-DISCRIMINATION/MINORITY-OWNED BUSINESS FORM

 ATTACHMENT C (notarized) - REQUIRED AFFIDAVIT FOR BIDDERS, OFFERORS AND CONTRACTORS

 ATTACHMENT D (if applicable) (notarized) - RESIDENT VENDOR AFFIDAVIT

 ATTACHMENT E - REFERENCES

• CERTIFICATE OF INSURANCE REQUIREMENT (see Section 6 for details) - Providing this is optional during

the RFP process but is required within 5 business days of Contract award.

B. SUBMIT THE FOLLOWING FOR YOUR COST PROPOSAL IN A SEPARATE AND SEALED ENVELOPE AND LABEL

THE ENVELOPE “COST PROPOSAL.”

 ATTACHMENT F (signed) - COST PROPOSAL - EQUIPMENT BID SHEET (attached Excel workbook)

Both Technical Proposal and Cost Proposal envelopes may be INCLUDED together in a single larger envelope

for mailing or delivery purposes.

Page 2 of 33

SECTION 1. INTRODUCTION

A. STATEMENT OF PURPOSE

This Request for Proposals (“RFP”) is issued by Warren County Public Schools (“the District”) to solicit

proposals from qualified vendors to furnish the goods and services described in this solicitation. Additional

details may be found in Section 3. Scope of Work.

B. LEGAL REQUIREMENTS

Offerors are advised that any contract resulting from this RFP shall comply with all applicable provisions of KRS

Chapter 45A and other statutes and policies noted in this RFP. The Warren County Public Schools Procurement

Manual (as adopted by the Warren County Board of Education) shall be fully incorporated by reference into

this RFP. A copy of this Procurement Manual may be obtained from the District Office upon request at a cost

not to exceed the cost of reproduction.

C. SYNONOMOUS TERMS

As used throughout this proposal and its attachments, the following terms are synonymous:

a. Warren County Public Schools and District are synonymous.

b. Solicitation, Request for Proposals, and RFP are synonymous.

c. Offeror, Supplier, Vendor, Company, Firm, are synonymous.

d. Agreement and Contract are synonymous.

e. Successful Offeror and Contractor are synonymous.

f. Project, Services, Scope, and Work are synonymous.

SECTION 2. SCHEDULE OF EVENTS, COMMUNICATIONS

A. SCHEDULE OF EVENTS

Event

Date

Time (CT)

Release of RFP

Deadline for written questions from Offerors

Answers for written questions posted

Deadline for Proposals to be submitted

2/9/2026

2/18/2026

2/23/2026

3/10/2026

3:00 pm

10:00 am

Anticipated Date of Contract Award

Anticipated Contract Start Date

3/16/2026

3/24/2026

The District reserves the right to adjust these dates during the solicitation process.

B. RFP AND ADDENDA

The RFP and addenda may be downloaded from the District website while the RFP is posted.

C. COMMUNICATIONS

Any questions about the RFP must be submitted by the deadline for written questions specified in the

Schedule of Events. Questions must be submitted by email to the District Finance Director, Kathy Phelps, at

kathy.phelps@warren.kyschools.us.

The abovementioned individual shall be the sole point of contact concerning this solicitation. Prospective and

actual Offerors shall not directly contact other District personnel regarding matters concerning this solicitation

or to arrange meetings related to such. Any unauthorized contact may be cause for disqualification of the

Offeror.

Page 3 of 33

D. AMENDMENTS TO THE RFP

Please note that any amendments to a solicitation (such as the revision of the RFP to include the answers to

the written questions) will be posted on the District website where the RFP was originally posted.

It is important for prospective Offerors to check the website regularly for posted addenda. No amendments

will be issued later than seven (7) days prior to the submission deadline of proposals, except for postponing

the date for receipt of proposals, or withdrawing the request for proposals. Each Offeror shall determine prior

to submitting its proposal that it has received all amendments issued. Offerors are responsible for submitting

proposals using the latest version and amendments to the solicitation.

SECTION 3. SCOPE OF SERVICES

A. OVERVIEW

The Warren County Board of Education is soliciting manufacturing equipment for the Warren County Public

Schools IMPACT Center for Leadership and Innovation (hereafter referred to as the IMPACT Center or the

facility), located at 830 Cumberland Trace Road, Bowling Green, KY 42103.

Warren County Public Schools (WCPS) will launch the IMPACT Center in the Fall of 2026. This innovative

institution for students in grades 7-12 will feature five pioneering academies that emphasize leadership across

all levels; the five academies are as follows: AI and Cyber Systems, Aeronautics, Biomedical Innovation, Design,

Enterprise and Visionary Arts, and Robotics and Advanced Systems.

The IMPACT Center’s vision is to be a community where every student’s worth is honored, their potential is

unleashed, and they develop the leadership skills to create meaningful change through a transformative

education. Its mission is to empower leaders by igniting innovation, fostering collaboration, and engaging in

authentic problem-solving to lead meaningful change and make a global IMPACT.

Scope of Services

The awarded vendor(s) shall provide the following manufacturing equipment, along with additional associated

standard equipment, optional equipment, accessories, and delivery to the facility:

• Acra Model AM-2VI (9” x 49” table) Vertical Milling Machine

• Acra Model 1440TE (14” x 40”) Geared Head Precision Engine Lathe

• Jet Model JDP-20VS-3 Variable Speed Drill Press

• Kalamazoo Model S612V Combination Sander

• Baldor Model 8107W 8” Industrial Grinder

• Acra Model KV-50 Vertical Contour Band Saw

• Hyd-Mech Model S-23P Horizontal Semi-Automatic Band Saw Idler 5' Infeed Conveyor

• National Model U-4812 Bench Box and Pan Brake

• National Model NH-5210 Hydraulic Shear including NSA52 57” Squaring Arm

• National Model NR-4816 Power Roll Machine

The full list of items and quantities are listed on Attachment F, Cost Proposal (attached Excel spreadsheet).

Equipment or materials that differ from the exact items specified may be proposed; however, any such

alternatives must meet or exceed the minimum specifications, including all warranty requirements, of the

listed items. The District may, at its sole discretion, evaluate and consider alternative items, but is under no

obligation to do so.

Page 4 of 33

The District reserves the right to award the Contract in whole or in part, to a single Contractor or to multiple

Contractors, or to make no award if deemed in its best interest. The District further reserves the right to waive

informalities and minor irregularities in proposals, to request additional information as needed, and to

negotiate with Offerors.

B. GENERAL REQUIREMENTS

The Contractor shall provide all goods and services described in Section 3.A, Scope of Work, and as itemized in

Attachment F, Cost Proposal.

No employee of the Offeror shall be assigned or allowed on school district property who is a registered sex

offender or who is otherwise prohibited by law from being on school district property.

Dress Code: For services performed on District property, shirts are to be worn; they may not be torn or cut off;

and they may not have unsightly logos or text.

The School District reserves the right to ask the Offeror to remove any employee of the Offeror whom the

district finds objectionable.

Tobacco and Vape-Free Campuses: The use of smoking products, tobacco in any form, vaping devices, and

electronic cigarettes is strictly prohibited on all WCPS property.

Reports: The Contractor shall maintain an up-to-date summary report reflecting cumulative dollar amounts for

all invoiced items. This report shall be provided to Warren County Public Schools upon request within fourteen

(14) calendar days and shall present cumulative totals by product category.

SECTION 4. PROPOSAL CONTENT

IMPORTANT: This Section outlines the items needed in your Technical and Cost Proposals.

All information contained within the Technical and Cost Proposals should be verifiable based upon the

documentation provided. Failure to provide all information, or any inaccuracy or misstatement may be

sufficient cause for rejection of the proposal or rescission of an award. Conversely, the District reserves the

right to ask for specific information from an Offeror, where an Offeror did not provide requested information.

A. TECHNICAL PROPOSAL CONTENT

Provide responses to the following sections—Company Overview, Mandatory Requirements, and References—

in the order listed. The Technical Proposal shall not include any cost or pricing information.

1. Company Overview

a. Provide an introduction and general description of your company/organization background and

the nature of business activities.

b. Provide key contact information, including phone number(s) and email address(es).

c. (If applicable) If your company/organization is the subsidiary of a larger corporation, describe the

relationship and the extent to which your parent corporation is financially obligated to uphold the

commitments made by your firm.

Page 5 of 33

Commodity Codes

• NAICS 541330Engineering Services

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