Project Information

Bid Title

City of Holland Overhead Door Bid

Issuing Agency

City of Holland

Location

Michigan

Published Date

Mar 2, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	City of Holland Overhead Door Bid
Category:	Bids, RFPs and RFQs
Status:	Open

Description: March 2, 20226 TO:      PROSPECTIVE FIRMS RE:      CITY OF HOLLAND OVERHEAD DOOR SERVICIES BID The City of Holland will receive sealed bids from prospective bidders for Overhead Door Services & Installations for City of Holland. The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S. RIVER AVENUE, HOLLAND, MICHIGAN until 11:00 A.M., Monday, March 16, 2026, at which time they will be publicly opened and read.  You are invited, but not required, to attend said bid opening. Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is plainly marked “OVERHEAD DOOR SERVICES BID”. All bids are to be net, F.O.B. – Holland, Michigan. Publication Date/Time: 3/2/2026 2:45 PM Closing Date/Time: 3/16/2026 11:00 AM Related Documents: 2026-03-02 overhead door services bid.pdf

Attachment Preview

March 2, 20226

TO: PROSPECTIVE FIRMS

RE: CITY OF HOLLAND OVERHEAD DOOR SERVICIES BID

The City of Holland will receive sealed bids from prospective bidders for Overhead Door

Services & Installations for City of Holland.

The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S.

RIVER AVENUE, HOLLAND, MICHIGAN until 11:00 A.M., Monday, March 16, 2026, at

which time they will be publicly opened and read. You are invited, but not required, to attend

said bid opening.

Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is

plainly marked “OVERHEAD DOOR SERVICES BID”.

All bids are to be net, F.O.B. – Holland, Michigan.

Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and

shall not be withdrawn, modified, or altered after the bid opening. In case of default by the

selected vendor, the City of Holland may procure its requirements from another vendor,

without going through additional bidding procedures, and hold the original vendor liable for

any increased costs.

The City of Holland reserves the right to accept or reject any or all bids, to waive any

irregularities/informalities in the bids received and to split the bid if deemed desirable by the

City.

Contracts and Purchase Orders shall be awarded to the lowest responsible bidder. In

determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-

48 (Award of contracts and Purchases) and Section 2-48.1 (Preference for Local

Bidders/Holland- Based Businesses) of the Ordinance Code of the City of Holland shall be

considered.

The City of Holland reserves the right to consider use of the State of Michigan contract

Purchasing Program or other purchasing programs available to Michigan local units of

government that have met bid requirements for identical vehicles/equipment.

Lynn McCammon

Purchasing Coordinator

(616)355-1377

Scope of Work

Overview

The City of Holland is seeking bids from Overhead Door Contractors to provide hourly rates

for garage door repairs & installations to be done throughout the entirety of all City of Holland

managed property. This contract will be for a period of three years with a two year

option to renew from the time it is awarded. It is intended that all garage door services &

installations needed by the City of Holland other than project work that is specifically bid, be

handled under this bid structure. All bidders must show evidence of proper licenses and

insurance.

Costs

The contractor shall provide a cost for Labor and Materials that is all-inclusive (i.e. no

additional fuel surcharges, truck fees, etc). In an unusual event, specialized equipment is

needed for a project, written approval must be obtained in advance. The contractor shall

include any up-charge percentages (markups), if any, that the City of Holland may incur on

materials purchased by the contractor. The City of Holland reserves the right to purchase

materials directly from its suppliers if favorable to the City as determined by the City of

Holland.

Large Projects

The City of Holland reserves the right to seek sealed bids on larger projects (over $20,000),

as deemed to be in the interest of either party, but most overhead door service work in all

departments and all properties are intended to be included in the scope of service requested

in this bid.

Permits

The contractor is responsible for acquiring all needed and appropriate permits for work to be

completed, if necessary, at the City of Holland’s expense (without markup).

Bid Information Required

The contractor shall supply for bidding purposes a cost for the following:

• Regular business hours fee

• Materials markup percentage (if any)

• Three References

Selection Process

Bids will be evaluated on the regular hourly rate (lowest), materials markup percentage and

references. In addition, the Parks and Recreation administrative team will hold interviews with

potential awardees evaluate the contractor’s ability to work with the City’s team to perform the

contractual services required in a manner acceptable to the City.

Billing

Invoices will be emailed to accountspayable@cityofholland.com and should be separated by

location of work.

Background checks

Due to the significance of security and sensitive items located at the Police Department, only

approved contractors will be allowed into the building, unescorted. All contractors that work in

this building will be subject to background checks, fingerprinting, and required to file a security

awareness form, all of which will be completed at the Holland Police Department prior to

commencing work.

Insurance

The contractor shall agree to indemnify and save harmless the City of Holland, including its

officers, agents and employees from any and all liabilities that may result from the contractor’s

work as proposed herein. This covenant of indemnification shall include any reasonable

attorney fees and costs incurred in defense of any actions, claims or liability by the City.

The contractor shall maintain general liability insurance, automobile liability insurance,

employer liability insurance, and workers compensation insurance on all employees who work

or perform services under the proposed purchase order or contract. The general liability

insurance automobile liability, and excess/umbrella liability insurance required herein shall

name the City of Holland, its officers, agents and employees as additionally insured, and shall

be in the form of a comprehensive, general and automobile bodily injury and property damage

policy, and shall provide that the City receive not less than ten (10) days prior written notice in

the event of cancellation or change in terms thereof. Said policy shall be for the following

minimum limits:

Comprehensive General Liability insurance in an amount not less than $1,000,000 for injuries,

including accidental death, to any one person, and subject to the same limit for each person,

with a combined aggregate per occurrence of not less than $1,000,000, property damage

insurance in an amount not less than $1,000,000, business auto liability insurance in an

amount not less than $500,000, and an umbrella liability policy for no less than $1,000,000

each occurrence and $1,000,000 aggregate.

Evidence of an approved insurance policy shall be submitted by the successful bidder and

approved by the City of Holland prior to commencement of the work as here in proposed. All

general liability insurance, automobile liability, and excess/umbrella liability insurance shall

waive subrogation against the City.

Bonds

Pursuant to Michigan law, MCL 129.201 et seq., before any contract, exceeding $50,000, for

the construction, alteration, or repair of any public building or public work or improvement is

awarded, the proposed contractor shall furnish at his or her own cost to the governmental unit

a performance bond and a payment bond which shall become binding upon the award of the

contract. Payment and performance bonds are required for this contract in an amount to be

specified by the City based on the projected total amount of the contract.

Should you have any questions, please contact Chris Twork, Deputy Director of

Facilities at 616.836.2036.

BID FORM

CITY OF HOLLAND

Finance Office

________________

Date of Bid

Finance Office

270 S. River Avenue

Holland, MI 49423

We, the undersigned, being familiar with specifications and conditions for bidding, propose to

provide overhead-door services & installations for the City of Holland facilities in accordance

with said specifications, and submit a bid therefore as follows:

Regular hourly rate

$________________________

Year over Year Increase (Percent)

%_______________________

Materials markup %

%________________________

References

Please Add 3 References below or attach a separate page. Include (Name, Business &

Contact information.)

This bid is net, F.O.B. – Holland, Michigan

This bid is firm for a period of thirty (30) days from the date of the bid opening and will not be

withdrawn, modified or altered after the bid opening.

Signature of Bidder_____________________________________________________

Company Represented__________________________________________________

Company Mailing Address________________________________________________

_________________________________________________

Company Telephone Number______________________________________________

Email Address ______________________________________________________

Section 2-48 of the Ordinance Code of the City of Holland

Section 2-48 Award of Contract or Purchases.

Contracts and purchases shall be awarded to the lowest responsible bidder. In determining

"lowest responsible bidder", in addition to price, the purchasing coordinator or the City Council

shall consider:

a. The bidder’s ability, capacity and skill to perform the contract or provide the supplies,

material, equipment or services required promptly, or within the specified time, without

delay or interference.

b. The character, integrity, reputation, judgment, experience and efficiency of the bidder.

c. The bidder’s previous and existing compliance with contracts, purchase orders or

service.

d. The bidder’s previous and existing compliance with laws and ordinances relating to

contracts, purchase orders or services;

e. The sufficiency of the financial resources of the bidder to perform the contract or

provide the supplies, materials, equipment or services.

f.

The availability and adaptability of the supplies, materials, equipment or contractual

services to the particular use required.

g. The bidder’s ability to provide future maintenance and service for the use of the

subject of the contract.

h. The number and/or scope of conditions attached to the bid by the bidder.

i.

The brand, make or type of product being proposed by the bidder, and its compatibility

with other similar materials or equipment currently owned and operated by the City.

If all bids received are for the same total amount or unit price, quality and service being equal,

the contract shall be awarded to the local bidder, if any. In all other cases of tied bids, the

contract or purchase shall be awarded to one of the tied bidders by drawing lots in public.

Sec. 2-48.1. Preference for local bidders/Holland-based businesses.

(a) Purpose. The city finds that its purchasing practices should encourage local vendors to

provide goods and/or services to the city, resulting in increased economic activity through

more local jobs, tax revenues, and expenditures, and to entice businesses to relocate to the

city.

Commodity Codes

• NAICS 238290Other Building Equipment Contractors

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