Project Information

Bid Title

Arborist Services - Planning Board

Issuing Agency

Township of West Orange

Location

New Jersey

Published Date

Mar 18, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Arborist Services - Planning Board
Category:	Professional Services
Status:	Open
Bid Recipient:	Panayiota Reynolds, QPA

Description: REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL SERVICES NOTICE IS HEREBY GIVEN that pursuant to a fair and open process in accordance with N.J.S.A. 19:44A-20.5, qualifications are being solicited by the Township of West Orange for the following professional services for the 2026 calendar year. The submission date is April 22, 2026 at 1:00PM at which time submissions will be opened and read out loud in the Council Chambers located at the address below.   No proposal will be accepted after that time.  Proposal packages are available via email to: For security reasons, you must enable JavaScript to view this E-mail address. or on the Township website www.westorange.org/bids . Professional Services Requested: Arborist Services – Planning Board Please submit sealed request for qualifications no later than April 22, 2026 at 1:00PM to the Township of West Orange, 66 Main Street, West Orange, NJ   07052, Attn: Panayiota Reynolds, QPA. Envelopes should be clearly marked with title of RFQ, name and address of party submitting, at the address mentioned above and should be mailed or hand delivery will be accepted at in the Purchasing Office, room 111 at the above address.  Submissions by Corporations, Partnerships and sole proprietors must include a completed Disclosure of Ownership (N.J.S.A. 52:25-24.2), a valid NJ Business Registration Certificate P.L. 2004, c57, and must comply with the Equal Employment Opportunity requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27. Additional Pay to Play Requirements Contractors are advised of the responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Enforcement Commission, pursuant to N.J.S.A. 19:44-20.13(P.L. 2005, c, 271, s.3), if the contractor receives contracts in excess of $50,000 in the aggregate from public entities during the calendar year. It is the contractor’s responsibility to determine if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us . As of March 1, 2026, pursuant to the provisions of P.L. 2025, c.72, all Township of West Orange current legal notices will be published on the Township’s official website for at least one week, or other time period as required by law, before transferring the publication to the Legal Notice Archive. Notices shall be published at the following link: https://westorange.org/2141/Current-Legal-Notices The NJ Secretary of State will create a centralized portal linking to the public notice pages of all public entities. Once completed, the hyperlink will be shared on all Township of West Orange legal notices: https://nj.gov/state/statewide-legal-notices-list.shtml Panayiota Reynolds Purchasing Agent, R.P.P. S, QPA Publication Date/Time: 3/18/2026 11:00 AM Publication Information: Website Closing Date/Time: 4/22/2026 1:00 PM Submittal Information: SEE BELOW Bid Opening Information: SEE BELOW Contact Person: Panayiota Reynolds - preynolds@westorange.org Download Available: yes Fee: no Business Hours: 8:30 am to 4:30 pm Fax Number: 973-736-8380 Related Documents: RFQ arborist services planning board 2026

Attachment Preview

PUBLIC NOTICE FOR THE SOLICITATION OF PROFESSIONAL SERVICES

PLEASE INSERT THE FOLLOWING INFORMATION GLOBALLY:

Township of West Orange

66 Main Street,

West Orange, New Jersey 07052 Essex County

Panayiota Reynolds,

Purchasing Agent

973-325-4056

Submission Date: April 22, 2026 at 1:00PM

Page | 1

REQUEST FOR QUALIFICATIONS

FOR PROFESSIONAL SERVICES

NOTICE IS HEREBY GIVEN that pursuant to a fair and open process in accordance with N.J.S.A.

19:44A-20.5, qualifications are being solicited by the Township of West Orange for the following

professional services for the 2026 calendar year. The submission date is April 22, 2026 at 1:00PM

at which time submissions will be opened and read out loud in the Council Chambers located at

the address below. No proposal will be accepted after that time. Proposal packages are

available via email to: preynolds@westorange.org or on the Township website

www.westorange.org/bids .

Professional Services Requested: Arborist Services – Planning Board

Please submit sealed request for qualifications no later than April 22, 2026 at 1:00PM to the

Township of West Orange, 66 Main Street, West Orange, NJ 07052, Attn: Panayiota Reynolds,

QPA. Envelopes should be clearly marked with title of RFQ, name and address of party

submitting, at the address mentioned above and should be mailed or hand delivery will be

accepted at in the Purchasing Office, room 111 at the above address. Submissions by

Corporations, Partnerships and sole proprietors must include a completed Disclosure of

Ownership (N.J.S.A. 52:25-24.2), a valid NJ Business Registration Certificate P.L. 2004, c57, and

must comply with the Equal Employment Opportunity requirements of N.J.S.A. 10:5-31 et seq.

and N.J.A.C. 17:27. Additional Pay to Play Requirements Contractors are advised of the

responsibility to file an annual disclosure statement on political contributions with the New

Jersey Election Enforcement Commission, pursuant to N.J.S.A. 19:44-20.13(P.L. 2005, c, 271, s.3),

if the contractor receives contracts in excess of $50,000 in the aggregate from public entities

during the calendar year. It is the contractor’s responsibility to determine if filing is necessary.

Additional information on this requirement is available from ELEC at 888-313-3532 or at

www.elec.state.nj.us .

As of March 1, 2026, pursuant to the provisions of P.L. 2025, c.72, all Township of West Orange current

legal notices will be published on the Township’s official website for at least one week, or other time

period as required by law, before transferring the publication to the Legal Notice Archive. Notices shall

be published at the following link: https://westorange.org/2141/Current-Legal-Notices

The NJ Secretary of State will create a centralized portal linking to the public notice pages of all public

entities. Once completed, the hyperlink will be shared on all Township of West Orange legal notices:

https://nj.gov/state/statewide-legal-notices-list.shtml

Panayiota Reynolds

Purchasing Agent, R.P.P. S, QPA

Page | 2

GENERAL INFORMATION SUMMARY ORGANIZATION REQUESTING QUALIFICATIONS

Township of West Orange

66 Main St.

West Orange, NJ 07052

CONTACT PERSON

Panayiota Reynolds

Purchasing Agent, R.P.P.S, QPA

preynolds@westorange.org

Telephone (973) 325-4056

FAX

(973) 736-8380

PURPOSE OF REQUEST

The Township of West Orange will be in need of a variety of Professional Service Contracts during

the calendar year of 2026. This Request for Qualification “RFQ” will serve as a source of reference

for the Township regarding the hire of an individual and or a company for a particular

professional service during this contract period. Submissions will be evaluated in accordance

with the criteria set forth in this RFQ. One or more individuals/firms may be selected to provide

services. Submission of the RFQ does not guarantee the Township will hire your company during

the contract year. The RFQ process allows the Township to be compliant with the "Pay to Play"

rules and regulations of the State of New Jersey. This RFQ represents a "Fair and Open" process

in which we can secure professional services throughout a 12-month time period.

PERIOD OF CONTRACT

In the event respondent’s services are chosen during this 12-month contract period. The

successful respondent shall be required to execute the Township's form contract, which includes

the indemnification, insurance, termination and licensing provisions. The Township Mayor and

Council shall approval such contracts through resolution.

It is also agreed and understood that the acceptance of the final payment by a contractor shall

be considered a release in full of all claims against the Township arising out of, or by reason of, the

work done and material furnished under this contract.

Page | 3

GLOSSARY

The following definitions shall apply to and are used in this Request for Qualification:

"Township" - refers to the Township of West Orange.

“Board” – refers to the West Orange Planning Board

"Qualification Statement" - refers to the complete response to this RFQ submitted by the

Respondents.

"Qualified Respondent" - refers to those Respondents who (in the sole judgment of the.

(Township)) has satisfied the qualification criteria set forth in this RFQ.

"RFQ" --- refers to this Request for Qualification, including any amendments thereof or

supplement thereto.

'Respondent" or 'Respondents"- refers to the interested party that submitted a Qualification

Statement.

Page | 4

SECTION 1.

It is the intent of the township to hire a person/company to provide the services below for our

planning board.

Arborist Services

SECTION 2

INTRODUCTION OF GENERAL INFORMATION

2.1 Introduction and Purpose

The Township of West Orange is soliciting Qualification Statements from interested persons

and/or Firms for the provision of various Professional Services for the Township of West Orange.

Through a Request for Qualification (RFQ) process described herein, the Township will create a

prequalified list of professionals that can provide such services. The Township will first consider

companies for such services that respond to this RFQ. The Qualification Statement submission

shall include all the information required to be include as described herein. The Township intends

to qualify respondents professional and administrative capabilities to provide proposed services,

and will agree to work under the compensation terms and conditions determined by the

Township.

2.2 Procurement Process and Schedule

The selection of Qualified Respondents is not subject to the bidding provisions of the Local Public

Contracts Law, N.J.S.A. 40A:11-1 et seq. The selection is subject to the New Jersey Local Unit Pay

to Play Law, N.J.S.A. 19:44A-20.4 et seq. The Township has structured a procurement process to

assure that each person and/or firm is provided an equal opportunity to submit a Qualification

Statement in response to the RFQ. Qualification statements will be evaluated in accordance with

criteria set forth in section 2 of this RFQ, which will be applied in the same manner to each

Qualification Statement received. Respondents agree to at all times to abide by all requirements

of the New Jersey law, including, but not limited to the aforementioned “Pay to Play” laws, as

well as any and all relevant Executive Orders and the New Jersey Election Law Enforcement

Commission disclosure requirements.

Page | 5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561730Landscaping Services

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