Project Information

Bid Title

Preferred Caterers for the Winter Park Events Center

Issuing Agency

City of Winter Park

Location

Florida

Published Date

Aug 14, 2025

Closing Date

Sep 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP15-25

Original Source

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Bid Documents

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Project Description

Project ID: RFP15-25

Title: Preferred Caterers for the Winter Park Events Center

Addenda: 0

Release Date: 8/14/2025

Due Date: 9/18/2025

Post Information

Posted At:Thu, Aug 14, 2025 2:00 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Winter Park ("City") is seeking qualified companies to provide catering services for the patrons of the Winter Park Events Center in accordance with the terms and conditions, specifications and service concepts outlined in this Request for Proposal (RFP). Up to six (6) full-line catering companies will be awarded catering contracts for exclusive food, beverage, and alcohol service. Exemption applies for groups of twenty-five (25) or less for simple, pre-prepared food items and non-alcoholic beverages that do not require use of the kitchen (i.e., continental breakfast, sandwiches, pizza, party trays, etc.).

Background

Opened in 2022, the Winter Park Events Center is a stunning two-story venue designed to accommodate a variety of events. The highlights include a picturesque lakeside Grand Ballroom, a Partially Covered Rooftop Terrace ideal for outdoor gatherings, a versatile Meeting Room, Dressing Rooms, a full Kitchen, and a convenient 2nd Floor Kitchenette. With modern amenities and elegant architecture, it offers a memorable setting for weddings, corporate functions, and community events.

Timeline

RFP Issue Date:

August 14, 2025

Question Submission Deadline:

September 9, 2025, 2:00pm

Proposals Due to Procurement:

September 18, 2025, 2:00pm

Selection Committee Meeting – Evaluation and Ranking:

September 30, 2025, 9:00am

City Hall - Chapman Room
401 South Park Avenue
Winter Park, FL 32789

Final Ranking Meeting:

October 14, 2025

City Hall - Chapman Room
401 South Park Avenue
Winter Park, FL 32789

Anticipated Commission Award:

TBD

Commodity Codes

• NAICS 721211RV (Recreational Vehicle) Parks and Campgrounds
• NAICS 722320Caterers

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