Project Information

Bid Title

Custodial Services Bid Documents

Issuing Agency

Town of East Windsor

Location

Connecticut

Published Date

Apr 1, 2026

Closing Date

May 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

date posted	notice	department
	Custodial Services Bid Documents

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TOWN OF EAST WINDSOR

ENGINEERING & PUBLIC WORKS

Mailing Address: 11 Rye Street, Broad Brook, CT 06016

Physical Address: 6 Woolam Road, East Windsor, CT 06088

Leonard J. Norton, P.E. - Director of Public Works/Town Engineer- Phone (860) 292-7073

RFP Documents – Custodial Services

East Windsor, CT – April 1, 2026

East Windsor Request for Proposal

Proposals will be submitted in the office of the First Selectman addressed to Jason Bowsza, First

Selectman, 11 Rye St. Broad Brook, CT 06016, clearly marked “Custodial Service” no later than 11:00am

Tuesday, May 19, 2026, followed by a public bid opening.

INFORMATION FOR BIDDERS

Custodial Specifications are attached in “Exhibit A”.

Tax Exemption – Purchase of materials are exempt from Connecticut sales tax.

Site Inspection – A mandatory walkthrough of all buildings is scheduled for 9:00am, Thursday April 23,

2026, starting at East Windsor Town Hall, 11 Rye St, Broad Brook, CT 06016.

Proposal – Each proposer shall fill in all blank spaces of the PROPOSAL FORM in ink with no changes

made to the form. Each proposal must be in a sealed envelope, clearly marked “Custodial Service”

submitted to the office of the First Selectman addressed to Jason Bowsza, First Selectman, 11 Rye St.

Broad Brook, CT 06016, no later than 11:00am Tuesday, May 19, 2026, followed by a public bid opening.

Right to Reject Proposals – The town reserves the right to reject any or all proposals if it is the Town’s

best interest to do so. Proposals submitted or received after the scheduled closing time for receipt of

bids will be rejected.

Acceptance of Proposals – Acceptance of proposal will be by notice of the Director of Public Works.

The undersigned declares he has carefully examined the RFP Documents and location(s) of work for the

above referenced project and proposes to perform the work at the following UNIT Prices:

Item No

1

Brief Description

Of Work

Custodial Services

Daily, Weekly, Monthly

Est Quantity

Lump Sum

Monthly Price

$

Annual Cost

12x Monthly

$

Additional Services:

A. Emergency Service (cell block, spills, weather-related issues, etc.)

Cost of Service ……………………………………………………………………… $__________________

B. Pre/ Post event coverage hour rate to include night and weekends

Cost of Service ……………………………………………………………………… $__________________

C. Clean and shampoo all carpets

Cost of Service ……………………………………………………………………… $__________________

D. Clean all air returns

Cost of Service ……………………………………………………………………… $__________________

E. Wash all interior and exterior windows.

Cost of Service ……………………………………………………………………… $__________________

It is understood that the Lump Sum will control any contract awarded based on this proposal.

The above prices include the cost of all personnel, work and materials to complete the project, whether

specifically stated or not.

The start date for services will be agreed upon with the selected contractor and the Director of Public

Works.

The undersigned certifies that he has not colluded with any individual or firm that has a competitive

interest in responding to this RFP.

Name of Firm: ________________________________________________________________________

Mailing Address: ______________________________________________________________________

_______________________________________________________________________

Phone Number: ___________________________________

Signature of Proposer: _______________________________________ Title: ______________________

Name and Title (typewritten): ____________________________________________________________

Page 1 of 6

Insurance – The Contractor shall have the required insurance which shall be maintained in force until all

work performed on this project is completed. All policies shall hold harmless the Town of East Windsor

and the Town and its agents shall be named additional insured. Each insurance certificate shall contain

a statement by the insurance carrier not to cancel the policy except upon thirty – (30) days’ notice to the

Town.

Schedule of Insurance:

Manufacturer’s and Contractor’s Liability:

Personal Injury Liability

$1,000,000 Per Person

$1,000,000 per occurrence

Property Damage

$1,000,000 per occurrence

Automotive Liability:

Personal Injury

$1,000,000 per person

$1,000,000 per occurrence

Property Damage Liability

$1,000,000 per occurrence

Town’s Protective Liability:

Personal Injury Liability

$1,000,000 per person

$1,000,000 per occurrence

Property Damage Liability

$1,000,000 per occurrence

The Contractor shall also carry Worker’s Compensation Insurance as required by the State of

Connecticut and any other applicable laws and regulations for all employees engaged in work under the

Contract.

Page 2 of 6

Exhibit A

Custodial Specifications

1. Scope of Services

This contract is intended to provide comprehensive custodial and related services for Town facilities. The

Contractor shall furnish all labor, supervision, and equipment necessary to perform services as specified

herein.

Service shall be performed according to the following schedule:

• Town Hall (8,750sf) 11 Rye St Broad Brook: Five (5) days per week

• Police Department / Town Hall Annex (21,920sf) 25 School St East Windsor: Five (5) days

per week

• Community Center (29,664sf) 28 Abbe Rd East Windsor: Five (5) days per week

• Department of Public Works (4,500sf) 6 Woolam Rd East Windsor: Two (3) days per week

The Contractor shall coordinate staffing and schedules of cleaning hours for to Public Works Director.

Services shall include all rooms and areas on all floors within each facility.

2. Security / Background Checks

All personnel assigned to perform services under this contract must obtain security approval from the

Town prior to commencing work.

Security approval requirements include:

• Background check

• Fingerprinting

The Contractor shall be fully responsible for all costs associated with these requirements. The fee for

background checks conducted through the Town’s Police Department shall be $100.00 per employee.

Page 3 of 6

3. Daily Service Log

The Contractor shall maintain a Daily Service Sheet at each facility. This log shall clearly identify and

track completion of all required tasks on a:

• Daily

• Weekly

• Monthly

• Bi-annual basis

The log shall be available for inspection by the Town at all times.

4. Daily Services

The following tasks shall be performed daily unless otherwise specified:

1. Sweep all resilient tile floor areas using a dust mop.

2. Vacuum all carpeted areas.

3. Empty all wastebaskets and receptacles; transport trash and recyclables to designated disposal

areas.

4. Clean and sanitize all restroom facilities, including police cell block areas. This includes:

o Toilets, seats, and urinals

o Sinks and fixtures

o Shower stalls

o Floors

5. Clean and polish all chrome fixtures and mirrors.

6. Damp wipe partitions and sanitize backsplash areas; damp mop and disinfect floors.

7. Restock paper towels, toilet tissue, and soap (supplied by the Town).

8. Clean all interior glass and door glass.

9. Damp mop entranceways, corridors, and meeting/conference rooms.

o “Caution/Wet Floor” signage must be used at all times when applicable.

10. Spot clean carpets as needed.

11. Damp wipe and maintain cleanliness of:

• Tabletops

• Counters

• Desktops

12. Clean and sanitize kitchen areas, including tables, countertops, floor and sinks.

Page 4 of 6

Commodity Codes

• NAICS 561720Janitorial Services

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