Project Information

Bid Title

REQUEST FOR QUALIFICATIONS (RFQ) FROM ARCHITECTURAL FIRMS

Issuing Agency

Middletown town

Location

Delaware

Published Date

Dec 10, 2025

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR QUALIFICATIONS (RFQ) FROM ARCHITECTURAL FIRMS

The Town of Middletown (“Town”) is requesting a statement of qualifications (RFQ) from

architectural firms interested in assisting the Town with the design and permitting

associated with an expansion and renovation to the existing Town of Middletown Police

Station located at 130 Hampden Road (Tax Parcel No. 23-025.00-085). This RFQ is

intended for architects that have experience in the design, expansion, and renovation of

police stations, or buildings with operations similar to police stations. It is the intent of the

Town to negotiate an agreement for services based on a scope of work created by the

Town with the chosen architectural firm.

Click here to view all of the qualifications and deadlines:

RFQ - Middletown Police Station Expansion.pdf

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TOWN OF MIDDLETOWN

Request for Qualifications

Architectural Services

for

The Middletown Police Station

2025

Town of Middletown

19 W. Green Street

Middletown, DE 19709

www.middletown.delaware.gov

1

I. PURPOSE OF REQUEST

The Town of Middletown (“Town”) is requesting a statement of qualifications (RFQ) from

architectural firms interested in assisting the Town with the design and permitting

associated with an expansion and renovation to the existing Town of Middletown Police

Station located at 130 Hampden Road (Tax Parcel No. 23-025.00-085). This RFQ is

intended for architects that have experience in the design, expansion, and renovation of

police stations, or buildings with operations similar to police stations. It is the intent of the

Town to negotiate an agreement for services based on a scope of work created by the

Town with the chosen architectural firm.

II. BACKGROUND

The Town of Middletown Police Station was constructed in 2009. The current facility is a

one-story, 10,700 s.f. building with a basement on approximately 5.46 acres. A copy of

the site layout from the record plan is attached as Exhibit A. At the present time, all

available space is occupied including the basement, and the department has essentially

outgrown the facility with the expectation to grow the department to coincide with the

Town’s expected development. All current day-to-day operations will be expected to

continue during construction.

Summary of current staffing:

a. Forty (40) sworn officers

b. Eleven (11) civilian staff

Summary of future conditions:

a. Design year: 2040

b. Sixty (60) sworn officers

c. Eleven (11) civilian staff

General summary of current issues and the most immediate needs:

a. Community room is too small.

b. Locker room is too small for male and female officers.

c. Not enough storage space in general.

d. Armory too small.

e. Evidence room too small.

f. IT server room too small.

g. Review of necessary technology upgrades.

h. Sound proofing in building causes concern with confidentiality.

i. General renovations to the current layout to improve operations.

j. Need a secure path to and from holding area.

k. Expansion of parking lot for additional employees.

l. Expansion of outside storage building.

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III. SCOPE OF SERVICES & SUBMISSION REQUIREMENTS

Scope of Services

The selected architect will be required to oversee the design of the architectural and

engineering services required to address the goals and objectives identified by the Mayor

and Council for the current police station. Upon selection, a detailed scope will be created

in more depth and included in a contract agreement that will be negotiated with the Town.

In general, the chosen architect be required to address the following:

• Analysis of the existing police station to verify and understand the current known

deficiencies, and identify any additional issues that need to be addressed for the

expected growth of the department.

• In coordination with the Town, develop a concept plan that illustrates the ideas for

renovations and/or new construction that address the identified deficiencies and

expected growth.

• In coordination with the Town, develop a construction scope that considers a

phased implementation that takes in consideration the need to continue operations

throughout construction, cost, and the time frame the Town expects to reach future

staffing levels.

• The selected architect will be required to retain and be responsible for all basic

professional and engineering disciplines such as mechanical, electrical, plumbing,

HVAC, fire protection, security, landscape, civil, structural, geotechnical,

technology, and interior design as appropriate based on the detailed scope

negotiated with the Town.

• The selected architect will be required to prepare construction bid documents and

specifications.

Submission Requirements

The submission for the purposes of the RFQ shall include, but are not limited to, the

following:

• Business address, key contact information including email and phone number.

• Provide an overview detailing the history of the company, the ownership structure,

total number of professional staff, professional services offered and the office

location that will be responsible for this project.

• A list of the projects for the last 10 years that involved new construction and

renovations to active police stations, or buildings with operations similar to police

stations. Include the size of the project, construction budget, and contacts the

Town can speak with to discuss the project.

• A list of any other projects that it is believed best represent your team’s capability

to complete this project.

• Provide a project team organization chart identifying key personnel proposed for

this project including any subconsultants. Provide detailed resumes for key

architectural staff to be assigned to this project. Resumes should include

professional qualifications, years of experience and recent pertinent project

experience.

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• Provide a brief description of the design approach you would intend to incorporate

on the project to address the needs and deficiencies identified in Section II.

Include your experience and approach for the need to complete the necessary

renovations and construction while maintaining active police operations.

• Description of current workload and your team’s ability to meet the Town’s timeline

for the project.

• Any additional information you feel is important for the Town to consider.

IV. SCHEDULE / TIMELINE

Issue RFQ

Mandatory pre-submittal meeting and site visit to police station

(11:00 a.m., Conference Room, 130 Hampden Rd., Middletown, DE)

Deadline for questions from architects

Answers to questions from Town to architects

Deadline for submission of responses to the RFQ to the Town

Interviews with interested firms

Final selection by Mayor and Council

12.10.2025

12.19.2025

1.6.2026

1.9.2026

1.23.2026

2.2.2026 - 2.6.2026

2.2.2026 - 2.6.2026

V. INSTRUCTIONS / GENERAL INFORMATION

All questions should be submitted in writing via email to Chief William Texter at

wtexter@middletown.delaware.gov. Answers to all questions will be provided, in writing,

to all firms participating in the RFQ process. Ten (10) hard copy submittals shall be

delivered to the attention of the Town Manager, Morris Deputy, at Town Hall located at 19

West Green, Middletown, DE 19709 by 4:00 p.m. on 1.23.2026.

VI. EVALUATION PROCESS

Proposals will be evaluated by the Mayor and Council and Town staff. Evaluations will be

based on criteria outlined herein which may be weighted by the Town in a manner it

deems appropriate.

All proposals will be evaluated using the same criteria. The criteria used will be:

• Does the submittal present all of the required content in the requested format?

• Is the submittal clear, concise, complete and contain the pertinent material?

• Does the submittal present a clear understanding of the architectural firm’s history,

experience, organizational structure, and capability?

• Has previous project experience of similar complexity by the firm and team been

clearly shown and is it consistent with what is needed for the Town?

• Is a clear understanding of the required services presented and demonstrated

throughout?

• Professional qualifications and years of experience of proposed team members.

• Prior experience and role on projects of similar type, size, scope and complexity.

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• Projects that demonstrate the proposed team members have previously worked

together.

• Completed projects that demonstrate the ability to optimize building functionality,

durability and flexibility.

VII. TERMS AND CONDITIONS

The terms and conditions of this RFQ are as follows:

a. The Town prohibits the acceptance of any proposal after the time and date

specified on the Request for Qualifications. There shall be no exceptions to this

requirement.

b. The Town reserves the right to select the proposal they feel is in the best interest

of the Town, and reserves the right to reject any and all proposals that are deemed

not responsive to its needs.

c. The Town reserves the right to waive minor irregularities in any proposal.

d. The Town reserves the right to request clarification of information submitted, and to

request additional information on any proposal.

e. If a selection is made as a result of this RFQ, a contract with fixed/known prices will

be negotiated. Negotiations may be undertaken with the firm that is considered to

be the most suitable for the work. This RFQ is primarily designed to identify the

most qualified firm.

f. The contents of the proposal from the selected firm shall become contractual

obligations if a contract ensues. Failure of the firm to accept these obligations may

result in cancellation of their selection.

g. The Town reserves the right to award a contract to the next most qualified firm, if

the successful firm does not execute a contract within 30 days of being notified of

selection, or the Town fails to negotiate a contract with the successful firm.

h. The contract resulting from acceptance of a proposal by the Town shall be in a

form supplied or approved by the Town, and shall reflect the specifications in this

RFQ. The Town reserves the right to reject any proposed agreement or contract

that does not conform to the specifications contained in this RFQ and which is not

approved by the Town’s Solicitor.

i. The Town shall not be responsible for any costs incurred by the firm in preparing,

submitting or presenting its response to the RFQ.

j. Proposals and evaluation materials submitted under this RFQ shall be considered

public documents and with limited exceptions proposals that are recommended for

contract award will be available for inspection and copying by the public.

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Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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