Project Information

Bid Title

Job Order Contract

Issuing Agency

City of Tacoma

Location

Washington

Published Date

Jan 26, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

CT25-0217F

Original Source

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Bid Documents

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Project Description

Specification Number	Type	Due Date	Time Due - Pacific	Title and Solicitation Documents	Date Issued
CT25-0217F	RFP	03/03/2026	11 AM	Job Order Contract Specification Informational Meeting 01/20/2026 Register for the Bid Holders List	01/26/2026

Pre-Proposal Meeting: See Pre-Proposal Meeting section. Project Scope: The City of Tacoma (the "City") is seeking competitive proposals from qualified firms to perform general construction work in accordance with the City's Job Order Contracting program. A Job Order Contract is a fixed period, indefinite quantity contract that utilizes negotiated Job Orders for each individual project completed under the Job Order Contract. Prices for each Job Order are based on the Unit Prices contained in the Construction Task Catalog® adopted by the City and the Adjustment Factors submitted by the Contractor for the entire Contract Term. All Unit Prices are based on local labor, material and equipment costs and are for the direct cost of construction. The City intends to establish up to three Job Order Contracts with qualified firms through a multi-phased Request for Proposal ("RFP") process described herein and in accordance with the RCW 39.10.430-460. Estimate: $4,000,000 annually. Contract value is not a guarantee of spend.

Attachment Preview

CITY OF TACOMA

FINANCE DEPARTMENT/PROCUREMENT & PAYABLES

REQUEST FOR PROPOSALS

JOB ORDER CONTRACT

SPECIFICATION NO. CT25-0217F

Request for Proposal

Template Revised: 1/2/2024

Specification No. CT25-0217F

CT25-0217F Page 2 of 138

Table of Contents

REQUEST FOR PROPOSALS .................................................................................................. 4

SUBMITTAL CHECK LIST ......................................................................................................... 6

POST AWARD DOCUMENT CHECKLIST................................................................................. 7

SPECIAL NOTICE TO BIDDERS............................................................................................... 8

1. OVERVIEW .......................................................................................................................12

2. PROJECT BUDGET ..........................................................................................................12

3. MINIMUM REQUIREMENTS/QUALIFICATIONS...............................................................12

4. CONTRACT TERM............................................................................................................13

5. CALENDAR OF EVENTS ..................................................................................................13

6. INQUIRIES ........................................................................................................................13

7. PRE-PROPOSAL MEETING..............................................................................................14

8. DISCLAIMER.....................................................................................................................14

9. CONTRACTOR LICENSE FEE..........................................................................................14

10. EVALUATION CRITERIA ..............................................................................................15

11. CONTENT TO BE SUBMITTED ....................................................................................17

12. INTERVIEWS / ORAL PRESENTATIONS.....................................................................19

13. RESPONSIVENESS .....................................................................................................20

14. ACCEPTANCE / REJECTION OF SUBMITTALS..........................................................20

15. CONTRACT OBLIGATION............................................................................................20

16. ORDER OF PRECEDENCE..........................................................................................20

17. STANDARD TERMS AND CONDITIONS......................................................................21

18. INSURANCE REQUIREMENTS....................................................................................21

19. ADDITIONAL TERMS AND CONDITIONS....................................................................21

20. PREVAILING WAGE INFORMATION ...........................................................................21

21. BID BOND.....................................................................................................................22

22. PAYMENT AND PERFORMANCE BONDS...................................................................22

23. PARTNERSHIPS ..........................................................................................................23

24. COMMITMENT OF FIRM KEY PERSONNEL ...............................................................23

25. AWARD.........................................................................................................................23

26. ENVIRONMENTALLY PREFERABLE PROCUREMENT ..............................................23

27. PROPRIETARY OR CONFIDENTIAL INFORMATION..................................................24

28. ADDENDUMS ...............................................................................................................24

29. LEAP REQUIREMENTS................................................................................................24

CT25-0217F Page 3 of 138

30. EQUITY IN CONTRACTING .........................................................................................24

APPENDIX A – DETAILED SCOPE OF WORK ........................................................................25

APPENDIX B – SUBMITTAL PACKET......................................................................................34

APPENDIX C – REFERENCED DOCUMENTS ........................................................................44

APPENDIX D – SAMPLE DOCUMENTS ..................................................................................95

CT25-0217F Page 4 of 138

City of Tacoma

Finance Department/Procurement & Payables

REQUEST FOR PROPOSALS Specification No. CT25-0217F

Job Order Contract

Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, March 3, 2026.

Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m.

Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our

email server, as the official time of receipt. This clock will be used as the official time of receipt

of all parts of electronic bid submittals. Include the specification number in the subject line of

your email. Your submittal must be sent as an attachment, links to your electronic submittal will

not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the

timestamp located at the lobby security desk, as the official time of receipt. Include the

specification number on the outside of the sealed envelope. Late submittals will be returned

unopened and rejected as non-responsive.

Submittal Delivery: Sealed submittals will be received as follows:

By Email:

sendbid@tacoma.gov

Maximum email size including attachments: 35 MB.

Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving

at its destination. Please allow sufficient time for email delivery

of submittals. Timely electronic delivery is at the risk of the

supplier.

In Person:

Tacoma Public Utilities Administration Building North,

Main Floor, Lobby Security Desk

3628 South 35th Street

Tacoma, WA 98409

Monday – Friday 8:00 am to 4:30 pm

Bid Opening: Submittals must be received by the City’s Procurement and Payables

Division prior to 11:00 a.m. Pacific Time. Sealed submittals in response to an RFP will be

opened Tuesday’s at 11:15 a.m. by a purchasing representative and read aloud during a public

bid opening held at the Tacoma Public Utilities Administrative Building North, 3628 S. 35th

Street, Tacoma, WA 98409, conference room M-1, located on the main floor. They will also be

held virtually Tuesday’s at 11:15 a.m. Attend a Zoom meeting via this link or call 1 (253) 215

8782, using meeting ID # 884 0268 0573, passcode # 070737.

Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid

opening. As soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary

results will be posted to www.TacomaPurchasing.org.

If you believe your submittal was sent timely and was not read at bid opening, please contact

sendbid@tacoma.gov immediately.

Solicitation Documents: An electronic copy of the complete solicitation documents may be

viewed and obtained by accessing the City of Tacoma Purchasing website at

www.TacomaPurchasing.org.

CT25-0217F Page 5 of 138

• Register for the Bid Holders List to receive notices of addenda, questions and answers and

related updates.

• Click here to see a list of vendors registered for this solicitation.

Pre-Proposal Meeting: See Pre-Proposal Meeting section.

Project Scope: The City of Tacoma (the "City") is seeking competitive proposals from qualified

firms to perform general construction work in accordance with the City's Job Order Contracting

program. A Job Order Contract is a fixed period, indefinite quantity contract that utilizes

negotiated Job Orders for each individual project completed under the Job Order Contract.

Prices for each Job Order are based on the Unit Prices contained in the Construction Task

Catalog® adopted by the City and the Adjustment Factors submitted by the Contractor for the

entire Contract Term. All Unit Prices are based on local labor, material and equipment costs and

are for the direct cost of construction.

The City intends to establish up to three Job Order Contracts with qualified firms through a

multi-phased Request for Proposal ("RFP") process described herein and in accordance with

the RCW 39.10.430-460.

Estimate: $4,000,000 annually. Contract value is not a guarantee of spend.

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in

accordance with State of Washington law.

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with

Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act

(ADA), commits to nondiscrimination on the basis of disability, in all of its programs and

activities. Specification materials can be made available in an alternate format by emailing the

contact listed below in the Additional Information section.

Title VI Information:

“The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964,

(78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all

bidders that it will affirmatively ensure that in any contract entered into pursuant to this

advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to

submit bids in response to this invitation and will not be discriminated against on the grounds of

race, color, national origin in consideration of award.

Additional Information: Requests for information regarding the specifications may be obtained

by contacting Ryan Foster, Senior Buyer, by email to rfoster1@tacoma.gov

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies

procedures for protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with

disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

CT25-0217F Page 6 of 138

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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