Project Information

Bid Title

3910--764_Conveyors_VA CMOP Murfreesboro EF_36C77026Q0181 Tote packing addition. SS to QMSI

Issuing Agency

VETERANS AFFAIRS, DEPARTMENT OF

Location

Tennessee

Published Date

Sep 14, 2026

Closing Date

Sep 29, 2026

Government Level

Federal

Status

Closed

Ref. #

36C77026Q0181

Original Source

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Bid Documents

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Set Aside

Total Small Business Set-Aside (FAR 19.5)

Project Description

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3910--764_Conveyors_VA CMOP Murfreesboro EF_36C77026Q0181 Tote packing addition. SS to QMSI

Active

Contract Opportunity

Notice ID

36C77026Q0181

Related Notice

Department/Ind. Agency

VETERANS AFFAIRS, DEPARTMENT OF

Sub-tier

VETERANS AFFAIRS, DEPARTMENT OF

General Information

• Contract Opportunity Type: Special Notice (Original)
• Original Published Date: Sep 14, 2026 12:19 pm CDT
• Original Response Date: Sep 29, 2026 09:00 am CDT
• Inactive Policy: 15 days after response date
• Original Inactive Date: Oct 14, 2026
• Initiative:
  • None

Classification

• Original Set Aside: Total Small Business Set-Aside (FAR 19.5)
• Product Service Code: 3910 - CONVEYORS
• NAICS Code:
  • 333922 - Conveyor and Conveying Equipment Manufacturing
• Place of Performance:
  Murfreesboro , TN 37127
  USA

Description

PURPOSE: SPECIAL NOTICE OF INTENT TO AWARD A SOLE SOURCE PROCUREMENT — PRESOLICITATION NOTICE (RFO 5.101)

THIS IS NOT A REQUEST FOR QUOTE. THIS IS NOT A SOLICITATION. THE VA IS NOT CURRENTLY SEEKING QUOTES/OFFERS/PROPOSALS AND WILL NOT ACCEPT UNSOLICITED PROPOSALS.

THIS IS A NOTICE OF THE GOVERNMENT'S INTENT TO ISSUE A SOLE SOURCE AWARD PREPARED IN ACCORDANCE WITH RFO 5.101, PRESOLICITATION NOTICE.

Contracting Office: Department of Veterans Affairs, Network Contracting Office 15 (NCO 15) – CMOP Division, 3450 S. 4th St. Trafficway, Leavenworth, KS 66048-5012.

Point of Contact: Michael W. McAlhaney, Contracting Officer, Michael.McAlhaney@va.gov.

Product/Service Code: 3910 (Conveyors). NAICS Code: 333922 (Conveyor and Conveying Equipment Manufacturing).

Set-Aside Status: This action is not a small business set-aside under FAR Part 19. QMSI is registered as a small business under NAICS 333922; however, this action is being conducted as a sole-source award under the "only one responsible source" authority described below, not as a Part 19 set-aside.

This Notice announces that the Department of Veterans Affairs, Consolidated Mail Outpatient Pharmacy (CMOP), Station 764, located in Murfreesboro, Tennessee, is proposing to negotiate a firm-fixed-price contract with Quality Manufacturing Systems, Inc. (QMSI), a small business, on a sole-source basis, under the authority at 41 U.S.C. 3304(a)(1) as implemented by RFO 6.103-1 (Only One Responsible Source).

The proposed action is for the modification of the existing tote conveyance and Automated Pharmacy Fulfillment System (APFS) at Mid-South CMOP. The modification will add semi-automated packer (SAP) capability to the existing tote line, including conversion of Labeling Spurs 9 and 10 into Pharmacist Verification (PV) spurs, conversion of PV Spurs 3 and 4 into manual packing stations, integration of three package takeaway conveyors, tote sorter and diagnostic screen updates, and installation of the associated control system hardware and software. The work also requires modification of station workload-balancing logic, additional infrastructure to support the new SAP station (including a pharmacy Ethernet drop and supporting utilities), and development of a Human-Machine Interface (HMI) application enabling independent operator control of puck conveyance separate from tote Hytrol conveyor operations.

The APFS is designed using proprietary software developed by QMSI, including the semi-automated packing machine software, product routing, and machine interface software. This software cannot be modified by any entity other than QMSI. QMSI is the only vendor with full knowledge of the overall system design, workload allocation logic, and the interaction between the tote conveyance, PLC/HMI controls, and APFS subsystems.

Basis for Lack of Competition: Competition is not being sought because QMSI is the sole source possessing the proprietary knowledge, technical capability, and authorized access necessary to modify, integrate, validate, and warrant the existing QMSI-proprietary software, controls, and APFS integration at this facility. This determination is documented in the Government's market research report and single-source justification for Acquisition Plan 36C770-26-AP-0637.

Invitation to Respond: Any firm believing it possesses the proprietary authorization and technical capability to perform the required software integration, controls modification, and APFS-compatible work described above is invited to submit a written capability statement demonstrating such ability. Capability statements must be received no later than 09/29/2026 and submitted via email to Michael.McAlhaney@va.gov. Any capability statement received will be considered by the Government in determining whether to proceed with the intended sole-source award to QMSI.

This is not a request for quotes. Interested parties may also notify NCO 15 of their ability to provide similar upgrades for future needs.

Attachments/Links

Contact Information

Primary Point of Contact

• Michael W McAlhaney
• michael.mcalhaney@va.gov
• Phone Number 9136840134

Secondary Point of Contact

• Diana Olson
• Diana.Olson@va.gov

History

• Sep 14, 2026 12:19 pm CDTSpecial Notice (Original)

Commodity Codes

• FSC 39Materials Handling Equipment

• NAICS 333922Conveyor and Conveying Equipment Manufacturing

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