Project Information

Bid Title

RFP for Stump Grinding

Issuing Agency

City of West Fargo

Location

North Dakota

Published Date

Mar 31, 2026

Closing Date

Apr 10, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	RFP for Stump Grinding
Category:	City of West Fargo RFP
Status:	Open

Description: The Forestry Division of the City of West Fargo Public Works Department is seeking quotes for 2026 stump grinding operations. Quotes must be received by 12 p.m., April 10th, 2026, at the Public Works office (810 12th Ave. NW). Quotes are also acceptable by email and can be emailed to For security reasons, you must enable JavaScript to view this E-mail address. . The estimated start date is on or around August 1st, 2026, depending on weather. The projected completion date is October 31st, 2026. Please include: 1. Certificate of Liability Insurance. 2. Certificate of Workers Compensation coverage. 3. Verification of current ND Contractors License. Publication Date/Time: 3/31/2026 12:00 AM Closing Date/Time: 4/10/2026 12:00 PM Submittal Information: Submit sealed quotes to Public Works 810 12th Ave NW or by email to forestry@westfargond.gov Contact Person: Chad Zander, City Forester Phone: 701-515-5450 Email: forestry@westfargond.gov 810 12th Ave NW, West Fargo, ND 58078 Download Available: YES Related Documents: RFP - Stump Grinding

Attachment Preview

Request for Proposals

Stump Grinding

Forestry Division, City of West Fargo Public Works Department

The Forestry Division of the City of West Fargo Public Works Department is seeking

quotes for 2026 stump grinding operations.

Specifications are attached and available at the Public Works Department

office, 810 12th Ave. NW, 58078, or by calling 701- 515-5400.

Quotes must be received by 12 p.m., April 10th, 2026, at the Public Works office.

Quotes are also acceptable by email and can be emailed to

forestry@westfargond.gov

The estimated start date is on or around August 1st, 2026, depending on

weather. The projected completion date is October 31st, 2026.

The City reserves the right to reject any or all submittals.

PROPOSAL SHEET – 2026 STUMP GRINDING – City Wide Boulevards

Project Area - West Fargo Boulevards, estimated to be approximately 40 stumps

Sizes vary, stumps range from 10” to 36”

Total Price Per Stump: $ _______________________

____________________________________

Legal name of Company

______________________________

Company address

____________________________________

Authorized representative

______________________________

Date

____________________________________

Daytime phone number

______________________________

Email

Please include:

1.Certificate of Liability Insurance.

2.Certificate of Workers Compensation coverage.

3.Verification of current ND Contractors License.

Notes:

•The City reserves the right to waive any and all formalities, and accept or reject

any or all proposals.

•By submitting a proposal for this RFP, you acknowledge that the City reserves

the right to cancel the contract at any time, for any reason, and seek additional

or other assistance as necessary.

•Successful proposal consideration will not be based on price alone. Other

criteria include past performance, quality, and reliability.

•Time and funding permitting, additional stumps could be added.

1. General Conditions

Stump Grinding Specifications

1.1 The purpose of this project is to remove tree stumps within designated municipal areas to improve

public safety, aesthetics, and land usability. The contractor shall provide all labor, materials, equipment,

and services necessary to complete the stump grinding and site restoration in accordance with the

specifications outlined below.

1.2 The Contractor shall make every attempt to protect all public and private property adjacent to the work

site and along all hauling routes. Any damage to public or private property shall be the sole

responsibility of the contractor and shall be repaired to the satisfaction of the owner of the property

involved.

1.3 All safety requirements of the contractor shall be in accordance with the latest revision of applicable

OSHA standards and the American National Safety Standards, ANSI Z133.

1.4 Contractor will be responsible for providing all traffic control devices such as cones, flashers and

barricades. No street shall be closed unless approved by the City Forester.

1.5 Methods and manner used in removal shall be subject to the approval of the City Forester. Contractor

shall carry appropriate liability insurance coverage, including but not limited to Public Liability

Insurance in the amount of $1,000,000 per person, $500,000 per accident, and property damage in the

amount of $300,000 per accident. Contractor shall provide City a Certificate of Insurance naming the

City of West Fargo as an additional insured, and such insurance must be maintained during the term of

this Agreement and any extension agreed to thereafter.

1.6 Contractor must provide a Certificate of Workers Compensation Coverage and possess a current ND

Contractors License. No work on Saturday and Sunday, unless specifically requested by the City

Forester or Contractor.

1.7 The contractor will protect, defend and indemnify the city, its officers, agents, servants, volunteers and

employees for any and all liabilities, claims, liens, fines, demands and costs including legal fees, of

whatsoever kind and nature which may result in injury or death to any persons, including the

contractor’s own employees, and for loss or damage to any property, including property owned or in the

care, custody or control of the city in connection with or in any way incident to or arising out of the

occupancy, use, service, operations, performance or non-performance of work in connection with this

contract resulting in whole or in part from negligent acts or omissions of Contractor, any sub-contractor,

or any employee, agent or representative of the Contractor.

2. Scope of Work

2.1 The contractor shall perform stump grinding services at specified locations as determined by the City of

West Fargo. List of locations will be provided by City Forester.

2.2 Contractor will be responsible for ND One Call utility locates.

2.3 Grinding stumps to a minimum depth of 18 inches below ground level.

2.4 Removing all above-ground portions of the stump and visible roots.

2.5 Removing and properly disposing of excess wood chips and debris.

A. Free disposal at City of West Fargo Landfill.

B. Grindings shall be swept off sidewalk, driveway and street areas immediately.

2.6 Filling the hole with soil and leveling the ground to match the surrounding grade.

2.7 Restoring the site with quality screened soil, free of rock and debris. To account for settling, soil shall be

mounded with a minimum of 4” above existing grade.

2.8 Seeding the locations will not be required in this project.

3. Payment

3.1 Payment shall be made based on a per stump removal rate and completion.

3.2 Payment will be made upon completion of project.

A. Partial payment is available upon request.

4. Site Inspections and Work Verification

4.1 The contractor shall inspect all work sites before beginning operations to assess stump sizes,

accessibility, and potential obstacles.

4.2 A City of West Fargo representative may inspect and approve completed work before final payment.

4.3 Any delays must be communicated to the City of West Fargo.

Commodity Codes

• NAICS 561730Landscaping Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.