Project Information

Bid Title

Light Pole Banners

Issuing Agency

City of Northglenn

Location

Colorado

Published Date

Mar 20, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026-03

Original Source

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Bid Documents

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Project Description

Bid No.	Bid Description	Bid Due Date	Documents
RFP 2026-03	Light Pole Banners	Thursday, April 9, 2026, 10 a.m.

Attachment Preview

PROPOSAL NO 2026-003

ISSUE DATE 03/19/26

REQUEST FOR PROPOSAL (RFP)

COVER SHEET

PROPOSAL TITLE: Light Pole Banners

SUBMISSION DEADLINE: 10:00 a.m. on 04/09/26

SUBMIT PROPOSAL TO:

City Clerk’s Office

11701 Community Center Dr

Northglenn CO 80233

or

rfp@northglenn.org

CONTACT:

Candice Marchese

EMAIL:

cmarchese@northglenn.org

PHONE:

303-280-7821

Bidding instructions and drawings are available at the Rocky Mountain E-Purchasing website or at:

https://www.northglenn.org/government/bids_with_the_city.php

MANDATORY

PREBID CONFERENCE: N/A

DATE & TIME:

N/A

at

LOCATION:

N/A

The undersigned hereby affirms that (1) they are a duly authorized agent of the vendor, (2) they have read all

terms and conditions, requirements, and instructions of this bid as stated or implied, (3) the vendor warrants that

they are familiar with all provisions of the contract documents and technical specifications which were made

available in conjunction with this solicitation and fully understands and accepts them unless specific variations

have been expressly listed in their offer, (4) that the offer is being submitted on behalf of the vendor in

accordance with any terms and conditions set forth in this document, and (5) that the vendor listed on the

bid submission must match all contract and insurance documents submitted upon award.

Company

Address

Contact Person

Email

Signature

Print name

PRINT OR TYPE YOUR INFORMATION

Fax Number

City, State Zip

Title

Phone

INSTRUCTIONS TO BIDDERS

1. PROPOSAL NO: 2026-003

2. PROPOSAL TITLE: Light Pole Banners

3. PURPOSE OF SOLICITATION:

The purpose of this solicitation is to obtain a qualified contractor to produce and install decorative light pole

banners for the City of Northglenn. The contractor will manufacture one hundred (100) double-sided

banners using City-provided artwork, supply mounting hardware, and complete installation on designated

streetlight poles in compliance with applicable Xcel Energy, City, and right-of-way safety requirements.

This project supports the City’s goal of enhancing community streetscapes and visual identity.

4. SCHEDULE OF ACTIVITIES: The following schedule of activities delineates the timing of the

solicitation and the estimated project schedule. These dates may be subject to change at

the City’s discretion.

RFP Issuance

Question Period Ends

Addendum Issuance

Proposal Submission Deadline

Award Notification

03/19/2026

03/26/2026 @ 5:00 p.m.

03/31/2026

04/09/2026 @ 10:00 a.m.

April 2026

5. INTERPRETATION OF DOCUMENTS AND SPECIFICATIONS: Wherever the word "contract" appears, it

shall be held to include all the documents as listed. No less than all of the parts of the contract documents

shall constitute the formal contract. If any person contemplating submitting a proposal for the proposed

contract is in doubt as to the true meaning of any part of specifications, schedules, or information sheets or

the proposed contract documents, they may submit to the project manager a written request for an

interpretation thereof. The person submitting the request will be responsible for its prompt and actual

delivery. Any interpretation of such documents will be made only by an addendum duly issued, and a

copy of such addendum will be mailed or delivered to each person receiving a set of such documents. The

City will not be responsible for any explanation or interpretation of such documents which anyone

presumes to make on behalf of the City.

6. TERMS AND CONDITIONS: As set forth in the contract agreements and any supplemental, the following

terms and conditions will apply to this Request for Proposal, each vendor’s proposal and to the negotiations,

if any, of any said contract. The City will consider specific recommended changes that clarify the

intent of the agreement. The City will not consider contract changes that have not been

specifically identified in your proposal response. A general statement suggesting that, if selected

you reserve the right to discuss contract issues at a later date will not be accepted and will be

grounds for disqualification. Submission of a proposal in response to this RFP indicates the vendor’s

acceptance of the terms and conditions contained in this document and the contract.

7. BIDDER EXPENSES: The City of Northglenn will not be responsible for any expenses incurred by any vendor

in preparing and submitting an offer.

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8. WITHDRAWAL: A vendor may withdraw their proposal at any time prior to the expiration of the final date

and time set for receipt of bids. Withdrawal notification must be in written form, and must be received in the

Offices of the City Clerk prior to the closing date and time.

9. IRREVOCABILITY: Following the time of closing, all bids will become irrevocable offers to the City and will

remain as such until 90 days from date of submission. By submission of a bid, the vendor agrees to

enter into a contract. In addition all quoted prices will be firm and valid up to 90 days from date of submission

The City may, in its sole discretion, release any proposal and return any bonds if applicable prior to the 90

days.

10. LATE PROPOSALS: Any proposal received after the Final date and time for receipt of proposal will not be

accepted and will be unopened and discarded without being considered.

11. SIGNATURES OF VENDORS: Each vendor shall sign their proposal, using their legal signature and giving

their full business address. The person signing the proposal must be an officer of the company or partnership.

Bids by partnerships shall be signed with the partnership name by one of the members of the partnership or

by an authorized representative, followed by the signature and designation of the President, Secretary, or

other persons authorized to bind it in the matter. The names of all persons signing should also be printed

below the signature. A proposal by a person who affixes to their signature the word, "President",

"Secretary", "Agent" or other designation without disclosing their principal, may be held to be a proposal of the

individual signing. When requested by the City, satisfactory evidence of the authority of the officer signing in

behalf of the corporation shall be furnished. Bids submitted electronically are to be typed in lieu of written

signature (see the cover letter).

12. OPEN RECORDS ACT: Notwithstanding any language contained in a proposal to the contrary, all proposals

submitted to the City become the property of the City. Any information considered proprietary should be

marked by the vendor and as such and will be kept confidential to the extent provided by law.

13. SALES TAX: Vendors shall not include federal, state, or local excise, sales or use taxes in prices offered, as

the City is exempt from payment of such taxes.

14. MISTAKES IN BIDDING INSTRUCTIONS: If the City makes a mistake in drafting the bidding instructions or

any other contract documents, the City reserves the right to reject any or all bids, or to require that vendors

submit an alternate proposal with adjustments made to correct the error(s). Such errors will be set forth in an

addendum. If the vendor has already been selected and has started performing work under the contract, and

the City then discovers a mistake in the contract documents for which the City is responsible, the City may

opt to reform the contract. If the mistake causes the vendor to receive compensation for materials not used

in the work or for labor that would not be required for the work, the contract price shall be decreased

proportionally. If the mistake causes the vendor to fail to bid on work which must be performed in order to

properly complete the contract, the City may increase the contract price to equal the proportionate increase

in the cost of required materials and labor caused to the vendor. In the alternative, the City may solicit bids

for such additional work, or the City may reassign such additional work to another vendor, as the City deems

appropriate. Nothing in this provision shall apply to mistakes made by the vendor in completing the proposal

form or in performing the contract.

15. ACCEPTANCE OF PROPOSAL: It is expressly understood and agreed that the City reserves the right to

reject any or all bids, to waive formalities, and accept the proposal which appears to be in the City’s best

interest.

16. APPEAL OF AWARD: Solicitations will be awarded based on multiple criteria, price being just one of the

conditions. Vendors can review the solicitation’s special terms and conditions for information on evaluation

criteria. Vendors may appeal the award decision by submitting, in writing, to the City of Northglenn, a request

for reconsideration within 7 calendar days after the posting of the Notice of Intent to Award, provided that the

appeal is sought by the vendor prior to the City finalizing a contract with the selected vendor. Vendors who

were deemed non- responsive are ineligible to participate in the appeal process.

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17. DEFENSE OF SUITS: In case any action at law or suit in equity is brought against the City, any officer,

employee, or agent thereof, for or on account of the failure, omission, or neglect of the vendor to do and

perform any of the covenants, acts, matters, or things by this contract undertaken to be done or performed,

or for the injury or damage caused by the negligence of the vendor or their subcontractors or their agents, or in

connection with any claim or claims based on the lawful demands of subcontractors, workmen, material, men

or suppliers or machinery and parts thereof, equipment, power tools and supplies incurred in the

fulfillment of the contract, the vendor shall indemnify and save harmless the City, officers, employees, and

agents of the City, of and from all losses, damages, costs (including attorney's fees), expenses, judgments,

or decrees whatever arising out of such action of suit that may be brought as aforesaid.

18. CONTRACT NEGOTIATIONS: If the City decides to proceed and to negotiate a contract, the City intends to

provide written notification to the vendor whose proposal is deemed by the City to be in the best interests of

the City and the City will attempt to negotiate a contract with the selected vendor(s) on terms and conditions

stated in this RFP or in the successful vendor’s bid, but shall also include terms and conditions later

negotiated. If the City and the successful vendor are unable to execute a contract and the vendor has been

notified that it is the successful vendor then the City may cease all discussions with the (first) successful

vendor without any further obligation to that vendor and select another (second) vendor as the successful

vendor. If the (second) vendor is rejected, as per the terms above, then the City, without any further obligation

to that vendor, may select another (third) vendor as the successful vendor and so on, or the City reserves the

right to reject all proposals and re-bid.

19. OPENING OF PROPOSALS: The City reserves the right to open Proposals received in response to this RFP,

privately and unannounced, after the closing date and time.

20. EXTENSION OF TIME: No time extensions are being considered at this time; however, should the City extend

this proposal, all vendors will be given the same considerations.

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PROPOSAL FORM

City of Northglenn

11701 Community Center Drive

Northglenn, Colorado 80233-8061

PROPOSAL: Pursuant to the “advertisement for proposal” for the above named project, and being

familiar with all contractual requirements therefore, the undersigned bidder hereby proposes to furnish all labor,

materials, tools, supplies, equipment, transportation, services and all other things necessary for the completion

of the contractual work, and perform the work in accordance with the requirements and intent of the contract

documents, within the time of completion set forth herein, for, and in consideration of the following prices.

Proposal o f

(hereinafter called BIDDER) o r g a n i z e d

a n d existing under the laws of the State of

doing business as

*. To

the CITY OF NORTHGLENN (hereinafter called CITY). In compliance with your advertisement for bids, BIDDER

hereby proposes to perform WORK on

Light Pole Banners

- RFP 2026-003

in strict conformance with the CONTRACT DOCUMENTS, within the time set forth therein, and at the prices

stated below.

By submission of this BID, each BIDDER certifies, and in case of a joint bidder each party thereto

certifies as to their own organization that this BID has been arrived at independently, without consultation,

communication, or agreement as to any matter relating to this BID with any other BIDDER or with any

competitor.

BIDDER hereby agrees to commence WORK under this contract on or before a date to be

specified in the NOTICE TO PROCEED and to fully complete the PROJECT as indicated in the General

Conditions.

BIDDER acknowledges receipt of the following ADDENDUM:

*Insert "a corporation", "a partnership", or "an individual" as applicable.

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 314999All Other Miscellaneous Textile Product Mills
• NAICS 339950Sign Manufacturing

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