Project Information

Bid Title

Custom Mobile Stage Trailer

Issuing Agency

Hanahan city

Location

South Carolina

Published Date

Jan 22, 2026

Closing Date

Feb 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Custom Mobile Stage Trailer

Bid/RFP Status

Open - accepting bids and proposals

Bid/RFP Due Date

Fri, 02/06/2026 - 12:00 PM

Bid/RFP Reference Number

COH# -1222026

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The City of Hanahan is seeking quotes for a Custom Mobile Stage Trailer.

Supporting Documents

• stage_and_trailer.pdf 320.03 KB

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FY 25-26

CITY OF HANAHAN

Request for Quotes

CUSTOM MOBILE STAGE TRAILER

Solicitation #COH – 1222026

Submissions due by: Friday, February 6, 2026, at 12 p.m.

CITY OF HANAHAN REQUEST FOR QUOTES

Custom Mobile Stage Trailer

The City of Hanahan is seeking quotes for a Custom Mobile Stage Trailer.

TRAILER SPECFICIATIONS

Trailer Size: 8.5 X 24

Rear ramp door

16' stage w/ no railing, steps, & fender insert.

Interior Height: 8' 6"

Trailer Color: Black w/ blackout

Trailer Axles with Brakes: (2) 7000lb axles

50 Amp Electric Package with 20 Amp Plugs & Ind Circuits

Trailer Wheels and Tires: mag wheels

Wall Covering: wood

Floor Covering: black ATP throughout

Stone Guard: standard

Extended Tongue

Generator Platform

36" X 78" entry door on the v-nose

Crank Jacks: aa 4 corners

Roller Wheels

Interior Lighting: (3) led

18' awning

Please include rendering or drawing of proposed trailer in bid.

All bids must be sealed and will be received by the City of Hanahan, UNTIL 12:00 P.M. –

February 6, 2026. Please display the following on the outside packaging of the proposal,

COH#-01222026 Custom Mobile Stage Trailer.

Any submittal received after the deadline will not be considered.

Submittals are to be mailed or hand-delivered to:

City of Hanahan - Custom Mobile Stage Trailer COH# 1222026

Recreation & Parks

1255 Yeamans Hall Rd.

Hanahan, SC 29410

All questions must be submitted in writing. The deadline for written questions is January 30th,

2026 @ 12:00 p.m. (EST). Written questions can be emailed to Danny Stewart at

Dstewart@cityofhanahan.com

City of Hanahan

PURCHASING

PRICE PROPOSAL SUBMITTAL FORM

Solicitation

Number

COH-

#1222026

Custom Mobile Stage Trailer

Robyn Brown

Purchasing Agent

1255 Yeamans Hall Road

Hanahan, SC 29410

RBrown@cityofhanahan.com

AWARD&

AMENDMENTS

**********INSTRUCTIONS **********

SUBMIT: Two originals (2) plus a COPY, please use this page (page 3) as your SUBMITTAL FORM, this form must be signed. Please

show Contract solicitation number on envelopes.

NAME OF BIDDER (Full legal name of business submitting the offer)

OFFEROR'S TYPE OF ENTITY: (Check one)

AUTHORIZED SIGNATURE

Person signing must be authorized to submit binding offer to enter Contract on behalf of Bidder

named above. My signature indicates my agreement to be bound to the terms and conditions

contained herein.

TITLE (Business title of person signing above)

PRINTED NAME (Printed name of person signing above)

DATE

□ Sole Proprietorship □ Partnership □ Corporation ____State of

Inc.

□ Government entity (federal, state, or local) □ Other

□ DBE/MBE □ SC RESIDENT VENDOR

□ CERTIFICATE OF INSURANCE ENCLOSED

___________________

TAXPAYER ID

________________________

DUNS Location

ACKNOWLEDGEMENT OF ADDENDUMS:

□ ADDENDUM #1 □ ADDENDUM #2

BIDDER’S ADDRESS

CITY/STATE

ZIP CODE

PHONE

FAX

E-MAIL

I hereby certify that my below price includes cost for permits, fees, taxes, personnel, supervision, labor, materials and equipment required in accordance with all terms, conditions

and specifications contained herein.

PROPOSED COST: $_____________________________________________

My signature indicates that this offer may not be revoked or withdrawn after the time set for the opening of bids but shall remain open for acceptance for

a period of sixty (60) days following the bid date.

Signature of Bidder/Vendor:

ACCEPTED BY: ________________________________________________________________

Robyn Brown

DATE

Purchasing Agent, City of Hanahan

SECTION I

The purpose of this REQUEST FOR QUOTES is to seek a qualified Vendor for CUSTOM

MOBILE STAGE TRAILER

ADDENDUMS: All Addendums to and interpretations of this solicitation shall be in writing from the

Purchasing Agent with the COH. Any errors or omissions requiring correction shall be brought to

the Purchasing Agent's attention immediately. The Purchasing Agent shall not be legally bound by

any Addendum or interpretation that is not in writing. Any withdrawal request must be received by the

due date and time, as specified in the document. It is the Bidder's sole responsibility to ensure that these

documents are received by the Purchasing Agent (or office) any time prior to the advertised deadline.

COH assumes no responsibility for any claim that information is not complete or fairly

disseminated.

CERTIFICATE OF INSURANCE: A copy of your 'Certificate of Insurance’ must be submitted

with your Proposal. For any CONTRACTOR visiting on-site in the COH, providing consulting,

evaluation or other services, for the protection of the COH, CONTRACTOR shall maintain

throughout the performance of its obligations under this Agreement a policy or policies of

WORKER’S COMPENSATION INSURANCE with such limits as may be required by law,

and a policy or policies of GENERAL LIABILITY INSURANCE with limits sufficient to cover

any loss or potential loss resulting from this Contract insuring against liability for injury to and

death of persons and damage to and destruction of property arising out of or based upon any act

or omission of the CONTRACTOR or any of their respective officers, directors, employees or

agents and a policy or policies of AUTOMOBILE LIABILITY INSURANCE with such limits

as may be required by law insuring against liability for injury to and death of persons and damage

to and destruction of property arising out of or based upon any act or omission of the

CONTRACTOR or any of its Contractors or their respective officers, directors, employees or

agents while operating their vehicle(s) on the COH property. The bidder shall be required to

procure a bond guaranteeing payment of losses and related claims expenses.

COMPETITION: This solicitation is intended to promote competition. If the language,

specifications, terms and conditions, or any combination thereof restricts or limits the requirements

in this solicitation to a single source, it shall be the responsibility of the interested Bidder to notify

the Purchasing Agent in writing so as to be received five (5) days prior to opening date. The

solicitation may or may not be changed but a review of such notification will be made prior to

award.

CONTRACT ADMINISTRATION: Questions or problems arising after award of this contract

shall be directed in writing to the COH Purchasing Office, 1255 Yeamans Hall Road, Hanahan,

SC 29410.

CORRECTION OF ERRORS ON RESPONSE FORM(S): All prices and notations should be

printed in ink or typewritten. Errors should be crossed out, corrections entered and initialed by the

person signing the proposal/bid. Erasures or use of typewriter correction fluid may be cause for

rejection. No proposal/bid shall be altered or amended after specified time for reviewing.

DEFAULT: In case of default by the Contractor, the COH reserves the right to purchase any or

all services in default in the open market. The defaulting contractor shall not be considered a

responsible proposal submitter/bidder until the assessed charge has been satisfied.

a) Compliance with Laws. Contractor agrees to comply with any applicable federal, state and

local laws and regulations.

b) Termination--Breach. Should Contractor fail to fulfill in a timely and roper manner its

obligations under this contract or if it should violate any of the terms of this contract, the

COH shall have the right to immediately terminate the contract. Such termination shall not

relieve Contractor of any liability to the COH for damages sustained by virtue of any breach

by Contractor.

c) Termination--Funding. Should funding for this contract be discontinued, the COH shall

have the right to terminate the contract immediately upon written notice to Contractor.

d) Termination--Notice. the COH may terminate this contract at any time upon written notice

to Contractor.

e) Warranty and Responsibilities. Any failure of Contractor to provide goods or services or

otherwise perform pursuant to this contract, including, without limitation, interruption or

delay, that is due to failure of any services, individually or in combination, to successfully

transition and/or to provide correct results as set forth in this document, shall not be force

majeure, and shall be a breach of this contract. This applies to any failure of Contractor to

perform and/or subcontractors that are due to perform any services, individually or in

combination.

DISPUTES: The laws of South Carolina shall govern this Agreement.

EQUAL OPPORTUNITY: Contractor is referred to and shall comply with all applicable

provisions, if any, of Title 41, Part 60 of the Code of Federal Regulations, including but not limited

to Sections 60-1.4, 60-4.2, 60-4.3, 60-250.5(a), and 60-741.5(a), which are hereby incorporated by

reference.

FALSE CLAIMS: According to the S.C. Code of Laws § 16-13-240, "a person who by false

pretense or representation obtains the signature of a person to a written instrument or obtains from

another person any chattel, money, valuable security, or other property, real or personal, with intent

to cheat and defraud a person of that property is guilty" of a crime.

FIXED PRICING REQUIRED: Any pricing provided by contractor shall include all costs for

performing the work associated with that price. Contractor’s price shall be fixed for the duration

of this Contract, including option terms, if any. This clause does not prohibit contractor from

offering lower pricing after award.

INDEMNIFICATION: Any term or condition is void to the extent it requires the City to

indemnify anyone.

MAINTENANCE AND RESTORATION: It shall be the Contractor's responsibility to keep the site

neat and clean for duration of Contract. All waste materials and unnecessary construction equipment shall

Commodity Codes

• NAICS 336212Truck Trailer Manufacturing

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