Project Information

Bid Title

Statewide Individualized Education Program (IEP) Platform

Issuing Agency

Office of Superintendent of Public Instruction

Location

Washington

Published Date

Jun 2, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP - 2026-20

Original Source

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Bid Documents

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Project Description

Number	Document(s)	Updates	Status	Agency Contact Name
RFP - 2026-20	Statewide Individualized Education Program (IEP) Platform Exhibit A - Certifications and Assurances Exhibit B - Qualification Affirmations Exhibit H - Contract Issues List Exhibit L - Supporting Diagrams Exhibit M - 1.2 Requirements Exhibit N - 1.3 Pricing Structure Exhibit O - 1.4 Demonstration Scenarios Context Diagram & Future State Architecture Addendum 01 - Graphic and Diagram (Posted 4/29/26) Addendum 02 - Pre-Bid Conference Q&A	Due: 07/01/2026 - 12:00pm	Kyla Moore	Log in to the Pre-Bid Conference Here	May 14, 2026 - 2:00pm

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Request for Proposals No. 2026-20

Statewide Individualized Education Program

(IEP) Platform

STATE OF WASHINGTON

OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

OLYMPIA, WASHINGTON

PRE-BID CONFERENCE: 2:00 p.m., Pacific Time (PT) on May 14, 2026

LETTER OF INTENT DUE DATE: 5:00 p.m. Pacific Time (PT) on May 22, 2026

PROPOSAL DUE DATE: 12:00 p.m., Pacific Time (PT) on June 30, 2026

ESTIMATED CONTRACT PERIOD: December 1, 2026, through November 30, 2029.

Amendments extending the period of performance, if any, shall be at the sole discretion of OSPI.

CONSULTANT ELIGIBILITY: This solicitation is open to those Consultants who satisfy the

minimum qualifications stated herein and that are available for work in Washington State.

SUBMIT PROPOSAL TO: contracts@k12.wa.us

All communications concerning this RFP must be directed only to the RFP Coordinator via email.

Any other communication will be considered unofficial and non-binding on OSPI. Consultants

are to rely on written statements issued by the RFP Coordinator. Communication directed to

parties other than the RFP Coordinator may result in disqualification of the Consultant.

This RFP is available at the Office of Superintendent of Public Instruction (OSPI) website and at

the Department of Enterprise Services, Washington Electronic Business Solution (WEBS)

Procurement website. All RFP amendments and/or Consultant questions and OSPI answers will

be posted to these sites. All interested Consultants must be registered with WEBS under the

following commodity codes to receive automatic notifications: All codes under 208; All codes

under 209; 958-23; 961-56; 918-29; 920-03; 920-04; 920-05; 920-40; 920-46; 920-64

OSPI, and its contractors and subcontractors, must not discriminate in any programs or services based on

sex, race, creed, religion, color, national origin, age, marital status, honorably discharged veteran or military

status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or

service animal by a person with a disability, and must comply with state and federal nondiscrimination laws,

including Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the

Americans with Disabilities Act, and Title VI of the Civil Rights Act of 1964. Questions and complaints of

alleged discrimination should be directed to the Equity and Civil Rights Director at 360-725-6162/TTY: 360-

664-3631; or P.O. Box 47200, Olympia, WA 98504-7200; or equity@k12.wa.us.

Table of Contents

Section A. SCOPE & REQUIREMENTS ......................................................................................................5

A.1. DEFINITIONS.............................................................................................................................................5

A.2. PURPOSE OF REQUEST FOR PROPOSALS ...................................................................................8

A.3. BACKGROUND .........................................................................................................................................8

A.4. VISION, GOALS, AND OBJECTIVES ............................................................................................. 13

OSPI Superintendent’s Vision & Priorities ............................................................................................. 13

Statewide IEP Platform Key Objectives ................................................................................................... 14

WaTech Strategic Plan................................................................................................................................... 15

A.5. SCOPE OF WORK .................................................................................................................................. 15

Future State Architecture and Experience Diagrams ......................................................................... 15

Core IEP Platform Capabilities.................................................................................................................... 18

User Experience and Business Solution .................................................................................................. 19

Family Portal Access and Collaboration Tools ..................................................................................... 20

Standardization and Configuration .......................................................................................................... 20

Systems Integrations...................................................................................................................................... 20

Compliance, Accessibility, Privacy & Security....................................................................................... 21

Early Intervention and Transition Planning ........................................................................................... 22

Consultant Governance and Reporting .................................................................................................. 22

Data Handling and Migration Strategy................................................................................................... 23

Training and Adoption Strategy ................................................................................................................ 24

Business Continuity and Disaster Recovery........................................................................................... 25

Work Management and Delivery Collaboration.................................................................................. 26

Acceptance Criteria and Policy Compliance.......................................................................................... 26

A.6. ACCESSIBILITY & BRANDING REQUIREMENTS .................................................................... 27

A.7. BIDDER QUALIFICATIONS ............................................................................................................... 27

A.8. PERIOD OF PERFORMANCE ............................................................................................................ 28

A.9. PLACE OF WORK PERFORMANCE ............................................................................................... 28

RFP No. 2026-20

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A.10. FUNDING ................................................................................................................................................. 29

A.11. AMERICANS WITH DISABILITIES ACT ....................................................................................... 29

Section B. GENERAL INFORMATION FOR BIDDERS ...................................................................... 30

B.1. RFP COORDINATOR ........................................................................................................................... 30

B.2. QUESTIONS & ANSWERS ................................................................................................................ 30

B.3. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES.................................................. 31

B.4. LETTER OF INTENT .............................................................................................................................. 31

B.5. PRE-BID CONFERENCE ...................................................................................................................... 31

B.6. COMPLAINT PROCEDURE................................................................................................................ 32

B.7. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE ....................................................... 33

B.8. ADDENDUMS AND AMENDMENTS TO THE RFP ................................................................ 33

B.9. SMALL BUSINESS, MINORITY & WOMEN’S BUSINESS ENTERPRISES (MWBE),

AND VETERAN-OWNED BUSINESS PARTICIPATION ...................................................................... 34

B.10. ETHICS, POLICIES, & LAW ............................................................................................................... 34

B.11. ACCEPTANCE PERIOD........................................................................................................................ 34

B.12. RESPONSIVENESS................................................................................................................................ 35

B.13. MOST FAVORABLE TERMS.............................................................................................................. 35

B.14. CONTRACT AND GENERAL TERMS & CONDITIONS.......................................................... 36

B.15. COSTS TO PROPOSE ........................................................................................................................... 36

B.16. NO OBLIGATION TO CONTRACT ................................................................................................. 36

B.17. REJECTION OF PROPOSALS............................................................................................................ 36

B.18. COMMITMENT OF FUNDS .............................................................................................................. 36

B.19. STATEWIDE VENDOR PAYMENT REGISTRATION ............................................................... 37

B.20. WASHINGTON STATE BUSINESS REGISTRATION............................................................... 37

B.21. INSURANCE COVERAGE ................................................................................................................... 37

Section C. PROPOSAL CONTENTS .......................................................................................................... 38

C.1. SUBMISSION OF PROPOSALS ....................................................................................................... 38

C.2. PROPOSAL OVERVIEW ...................................................................................................................... 38

C.3. LETTER OF SUBMITTAL ..................................................................................................................... 39

C.4. TECHNICAL PROPOSAL .................................................................................................................... 39

C.5. USER EXPERIENCE AND BUSINESS SOLUTION ..................................................................... 42

RFP No. 2026-20

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C.6. MANAGEMENT PROPOSAL ............................................................................................................ 45

C.7. FINANCIAL PROPOSAL ..................................................................................................................... 50

Section D. EVALUATION AND AWARD................................................................................................ 54

D.1. EVALUATION PROCEDURE.............................................................................................................. 54

D.2. EVALUATION AND SCORING......................................................................................................... 57

D.3. SCORING PREFERENCES ................................................................................................................... 60

D.4. REFERENCE CHECKS ........................................................................................................................... 61

D.5. SELECTION OF APPARENT SUCCESSFUL BIDDER ................................................................ 62

D.6. NOTIFICATION TO BIDDERS .......................................................................................................... 62

D.7. DEBRIEFING OF UNSUCCESSFUL BIDDERS ............................................................................. 62

D.8. PROTEST PROCEDURE....................................................................................................................... 63

D.9. ADDITIONAL AWARDS ..................................................................................................................... 64

Section E. RFP EXHIBITS ............................................................................................................................. 65

EXHIBIT A .............................................................................................................................................................. 66

EXHIBIT B............................................................................................................................................................... 68

EXHIBIT C............................................................................................................................................................... 69

EXHIBIT D .............................................................................................................................................................. 75

EXHIBIT E ............................................................................................................................................................... 94

EXHIBIT G .............................................................................................................................................................. 96

EXHIBIT H ............................................................................................................................................................ 101

EXHIBIT I .............................................................................................................................................................. 103

EXHIBIT J ............................................................................................................................................................. 105

EXHIBIT K ............................................................................................................................................................ 106

EXHIBIT L-O........................................................................................................................................................107

RFP No. 2026-20

Rev. 05/24

Page 4 of 107

Section A. SCOPE & REQUIREMENTS

This section describes the purpose of the RFP and provides information about this procurement,

including the potential scope of the opportunity and requirements.

A.1. DEFINITIONS

Definitions for the purposes of this RFP include:

Agency or OSPI – The Washington State Office of Superintendent of Public Instruction; the

entity issuing this RFP.

Amendment – A unilateral change to the Solicitation that is issued by OSPI at its sole discretion

and posted on WEBS and OSPI’s website.

Apparent Successful Bidder (ASB) – A Bidder submitting a response to this Solicitation that is

evaluated and is identified and announced by OSPI as providing the best value to the Agency.

Upon execution of a Contract, the ASB is referred to as the successful Bidder or the Contractor.

Behavior Intervention Plan (BIP) – A behavioral intervention plan is a plan incorporated into

a student's IEP if determined necessary by the IEP team for the student to receive Free

Appropriate Public Education.

Bid – An offer, proposal, or quote for goods or services submitted in response to this RFP.

Bidder – Individual organization, public or private agency submitting a proposal to attain a

contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor

are interchangeable.

Competitive Solicitation – A documented formal process providing an equal and open

opportunity to Bidders or Consultants culminating in a selection based on predetermined

criteria.

Complaint – A process that may be followed by a Consultant prior to the deadline for bid

submission to alert OSPI of certain types of asserted deficiencies in the Solicitation.

Consultant – Individual organization, public or private agency submitting a proposal to attain

a contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor

are interchangeable.

RFP No. 2026-20

Rev. 05/24

Page 5 of 107

Commodity Codes

• NAICS 611430Professional and Management Development Training
• NAICS 611710Educational Support Services

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