Project Information

Bid Title

Sidewalk Repair Request for Proposals

Issuing Agency

City of St. Louis

Location

Missouri

Published Date

Feb 6, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Sidewalk Repair Request for Proposals

Sponsor: Recovery Office

Procurement Type: Request for Proposals  and or Qualifications

Starting Date: 02-06-2026

Closing Date: 02-19-2026

Closing Time: 04:00 PM

Summary

The City of St. Louis is seeking proposals from qualified contractors for the repair and improvement of selected sidewalk areas. While this project primarily addresses damage resulting from the tornado event on May 16, 2025, the scope of work and contract framework established may also be applied to future sidewalk repair and improvement needs.

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REQUEST FOR PROPOSALS

FOR

SIDEWALK REPAIR

RFP OPENING DATE: February 5, 2026

RFP CLOSING DATE: February 19, 2026

City of St. Louis

Office of Recovery

1200 Market Street

St. Louis, MO 63103

TABLE OF CONTENTS

I. ESTIMATED SCHEDULE (SUBJECT TO CHANGE)

3

II. PURPOSE OF THE REQUEST FOR PROPOSAL (RFP)

3

III. CONTACT PERSON & QUESTIONS

4

IV. SUBMISSION & DEADLINE

5

V. SCOPE OF SERVICES

6

VI. METHOD OF CONTRACT AND COMPENSATION

10

VII. REQUIRED PROPOSAL CONTENTS

11

VIII. REVIEW & SELECTION PROCESS

12

IX. PROPOSAL EVALUATION STANDARDS (TOTAL 100 POINTS)

13

X. BONDING REQUIREMENTS

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XI. RFP TERMS & CONDITIONS

14

XII. OTHER CONTRACT AWARD CONDITIONS

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A. CONTRACT OBLIGATIONS SUBJECT TO APPROPRIATION

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B. EARNINGS TAX REQUIREMENTS

16

C. PROHIBITED CONTRACT CLAUSES

16

D. MISSOURI UNAUTHORIZED ALIENS LAW

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E. LIVING WAGE AND SERVICE CONTRACT PREVAILING WAGE

17

F. PUBLIC RECORDS LAW

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G. MISSOURI STATUTE - ISRAEL ENGAGEMENT ACTIVITY

18

H. INSURANCE

18

I. TERMINATION RIGHTS

19

XIII. GOVERNING LAW AND VENUE

19

ATTACHMENT A: QUALIFICATIONS AND SAFETY

20

ATTACHMENT B: PRICING FORM

24

ATTACHMENT C: TORNADO IMPACT ZONES

28

ATTACHMENT D: FEMA-REQUIRED PROVISIONS

29

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I. ESTIMATED SCHEDULE (SUBJECT TO CHANGE)

Date

Activity/Time

February 5, 2026

Request for Proposal Released

February 10, 2026

Deadline for Questions by email to hilljim@stlouis-mo.gov – 4:00 PM

(CT)

February 13, 2026

Answers to Questions Posted Online https://www.stlouis-

mo.gov/government/procurement.cfm

February 19, 2026

Due Date of Application - NO EXCEPTIONS 4:00 PM (CT)

February 23, 2026

Anticipated Notice to Proceed (NTP) For Services

II. PURPOSE OF THE REQUEST FOR PROPOSAL (RFP)

On May 16, 2025, a devastating and deadly mile-wide EF-3 tornado produced extensive damage in the

City of St. Louis, affecting over 10,000 homes and businesses across ten square miles, including several

historic and low-income neighborhoods. As many as 50,000 people have been impacted by this disaster.

In late 2025, The City engaged a contractor to assess the tornado-impacted areas to conduct damage

assessments for sidewalk repairs. This survey of sidewalk damage will establish a baseline of repairs

that must be completed as part of the City’s tornado recovery.

The City of St. Louis is seeking proposals from qualified contractors for the repair and improvement of

selected sidewalk areas. While this project primarily addresses damage resulting from the tornado event

on May 16, 2025, the scope of work and contract framework established may also be applied to future

sidewalk repair and improvement needs. The project aims to improve pedestrian safety and accessibility

by replacing damaged sidewalk components. All work shall comply with the project drawings,

specifications, applicable municipal standards, and current ADA requirements.

Portions of the work may be eligible for reimbursement under the Federal Emergency Management

Agency (FEMA) Public Assistance (PA) Program when specifically authorized by the City and tied to a

declared disaster. All FEMA-eligible work must comply with applicable federal, state, and local laws,

regulations, and FEMA guidance. Non-disaster and non-FEMA work shall comply with applicable state

and local requirements but will not be subject to FEMA PA reimbursement criteria. Invoices for non-

disaster and non-FEMA work must be submitted separately from those for FEMA-eligible work, ensuring

clear distinction between the two for billing and documentation purposes

The selected contractor must be ready to commence work within 48 hours of receiving the notice of

intent to award. The contract awarded will operate on a work order basis. The Scope of Work outlined

below provides the baseline requirements that will apply to all work orders. Each work order issued under

the contract will specify the exact quantities, locations, timelines, and any task-specific deliverables for

that specific assignment. The intent of this RFP is to award a contract to Respondents who present a

detailed proposal conforming to this RFP that is advantageous to the City regarding cost and other

2

factors considered. The City reserves the right to award the contract(s) resulting from this RFP to one or

more respondents, as appropriate, to meet the needs of the City.

Hereinafter, organizations interested in submitting a proposal in response to this RFP shall be referred to

as “Respondents” or “Contractor.”

Issuing an RFP does not obligate the City of St. Louis to award a contract to any Respondent, nor is the

City of St. Louis liable for any costs incurred by the organizations in the preparation of proposals. Nothing

in this RFP nor in any proposal in response to this RFP is intended to be, nor should anything be

construed, as an offer of engagement. Nor shall the selection of a Respondent be construed as an offer

of engagement unless and until a contract is fully negotiated and fully executed by all parties. The City

retains the right to award parts of the contract to several Respondents, not to select any Respondents,

and/or to re-solicit proposals.

The City reserves the right to reject any and all proposals submitted and to waive any and/or all non-

material irregularities pertaining to the submission of the proposal. Additionally, any and all RFP projects

elements, requirements and schedules are subject to change and modification. The City also reserves

the right to modify, suspend, or terminate at its sole discretion any and all aspect(s) of the RFP process

to obtain further information from any and all respondents, and to waive any defects as to form or content

of the RFP or any responses by any organization/business. All submitted materials will become the

property of the City, may become public documents at any time during the selection process, and will

become public documents at the conclusion of the selection process. Any and all documents submitted

by the Respondent may become public if and when they are submitted to any advisory or legislative

public body, or pursuant to the Missouri Sunshine Law. By submitting a response to this RFP, each

Respondent acknowledges having read this RFP in its entirety and agrees to all terms and conditions set

out in this RFP.

Respondents may submit amended proposals before the deadline for receipt. Such amended proposals

must be complete replacements for a previous submission and must be clearly identified as such in the

transmittal letter. Respondents are permitted to withdraw their submissions at any time prior to the

deadline for receipt. Respondents must submit a written withdrawal request signed by the Respondent’s

duly Authorized Representative(s) and sent to the contact person below.

III. CONTACT PERSON & QUESTIONS

Please direct all communications and questions regarding the RFP Process to: Jim Hill at <hilljim@stlouis-

mo.gov>

Questions regarding the RFP:

● Must reference the RFP page number and section to which it applies.

● Questions should be asked in consecutive order, from beginning to end, following the

organization of this RFP.

● The issuing department will record questions and provide written responses posted on the City’s

website.

● The issuing department will maintain a list of entities that requested the RFP and provide

question responses to them.

3

● Questions concerning this RFP must be submitted in writing to the contact person no later than

February 10, 2026, at 4:00 p.m. CDT. The Department will ensure that copies of all questions and

responses shall be made available in writing and publicly posted at: https://www.stlouis-

mo.gov/government/procurement.cfm.

● Jim Hill is the dedicated contact person for RFP questions. No contact with any other city

employee or selection committee member is permitted while the RFP is open except by email to

the contact person

● Any further contact or information about the RFP to the Department or any of its employees will

be considered an impermissible supplementation of the respondent’s proposal.

IV. SUBMISSION & DEADLINE

In order for the Department to consider proposals, the respondent’s submission must be received by:

Date:

February 19, 2026

Time:

4:00 P.M. CT

Location:

Jim Hill, Chief Cost Recovery Officer

Office of Recovery, City of St. Louis

1200 Market Street, St. Louis, MO 63103

hilljim@stlouis-mo.gov

Proposals received after this deadline will not be accepted.

Respondents must submit proposals via e-mail to the addresses listed above with a subject line PROPOSAL FOR

SIDEWALK REPAIR.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238990All Other Specialty Trade Contractors

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