Project Information

Bid Title

Request for Proposal - Green Waste Grinding Services (Closes 01-07-2026)

Issuing Agency

Ogden City

Location

Utah

Published Date

Dec 12, 2025

Closing Date

Jan 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Request for Proposal - Green Waste Grinding Services (Closes 01-07-2026)

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OGDEN CITY CORPORATION

REQUEST FOR PROPOSAL

GREEN WASTE GRINDING

Prepared by Heidi Aubrey and Gina Arellano

Public Services Operations

December 12, 2025

OGDEN CITY CORPORATION

REQUEST FOR PROPOSAL

GREEN WASTE GRINDING

Advertisement

Ogden City is requesting sealed bids from a qualified individual(s) or firm(s) to provide grinding

services at the city-owned Green Waste Site.

Proposal packets are available and may be obtained by downloading from the Ogden City

website at https://www.ogdencity.gov/264/Purchasing.

Proposers are responsible for securing any and all addenda issued.

The sealed proposal shall be submitted to: Purchasing Office, c/o 2nd Floor Information /

Constable Desk, 2549 Washington Blvd. Ogden, Utah 84401 by January 7, 2026, no later than

2 PM.

LATE PROPOSALS WILL NOT BE ACCEPTED.

Ogden City reserves the right to accept or reject any proposal as it best serves its convenience

and/or is found to be in the best interest of the City.

Ad Published: December 13, 2025

Green Waste Grinding RFP | 2

OGDEN CITY CORPORATION

REQUEST FOR PROPOSAL

GREEN WASTE GRINDING

I. INTRODUCTION

The purpose of this Request for Proposal (RFP) is to solicit competitive offers from

qualified and experienced individual(s) or firm(s) to provide grinding services at the City-

owned Green Waste Site.

Goals/Objectives

The overall objective of this project is to grind stumps, logs, and tree branches of various

sizes at our city-owned Green Waste Site. Screen combinations to produce various sizes

of mulch would be required. Smaller mulch is more desirable.

This RFP document will become part of the final contract. The contract term will be

issued for a period of one (1) year with the possibility of two (2) one-year extensions

each.

II. SCOPE OF WORK - Refer to Exhibit A

III. OUTLINE OF EXPECTATIONS AND QUALIFICATIONS*

A. Significant experience in grinding stumps, logs, and tree branches. The

successful proposer shall clearly possess an understanding and the capacity to

fulfill the scope of service required.

B. Must possess the applicable required licenses, insurance coverage, etc.

i. Business License – Per Utah requirements.

ii. Insurance – See section IV.

Green Waste Grinding RFP | 3

C. Good and timely process in documentation and invoicing.

D. If applicable, contractor will assure that all permitting, demolition, and debris

removal will comply with applicable City, State and Federal regulations and

procedures covering Green Waste grinding.

E. Operating Hours: Work shall be performed between 7 am to 5 pm. No work shall

be performed on Saturdays or Sundays unless authorized in advance by the City

Project Manager.

*Being selected and entering into an agreement does not guarantee contractor will be

extended any specific amount of work.

IV. INSURANCE REQUIREMENTS

Contractor shall procure and maintain for the duration of the contract insurance

against claims for injuries to persons or damages to property, which may arise

from or in connection with the performance of this agreement. The Contractor

shall pay the cost of such insurance.

a. The amount of insurance shall not be less than:

i) Commercial General Liability: Minimum of $3,000,000 general

aggregate with $1,000,000 for each occurrence. Policy to include coverage for

operations, contractual liability, personal injury liability, products/completed

operations liability, broad-form property damage (if applicable) and independent

contractor’s liability (if applicable) written on an occurrence form.

ii) Business Automobile Liability: $1,000,000 combined single limit

per occurrence for bodily injury and property damage for owned, non-owned

and hired autos.

iii) Workers’ Compensation and Employer’s Liability: Worker’s

Compensation limits as required by the Labor Code of the State of Utah and

employer’s liability with limits of $1,000,000 per accident.

b. Each insurance policy required by this Agreement shall contain the

following clauses:

Green Waste Grinding RFP | 4

i) “This insurance shall not be suspended, voided, canceled, reduced

in coverage or in limits except after thirty days prior written notice by certified

mail, return receipt requested, has been given to the Ogden City Corporation”.

ii) “It is agreed that any insurance or self-insurance maintained by

Ogden City Corporation, its elected or appointed officials, employees, agents

and volunteers shall be excess of Contractor’s insurance and shall not contribute

with insurance provided by this policy.”

c. Each insurance policy required by this Agreement, excepting policies for

Workers’ Compensation, shall contain the following clause in a separate

endorsement:

i) “Ogden City Corporation, its elected and appointed officials,

employees, volunteers and agents are to be named as additional insureds in

respect to operations and activities of or on behalf of, the named insured as

performed under Agreement with Ogden City Corporation.”

d. Insurance is to be placed with insurers acceptable to and approved by Ogden City

Corporation. Contractor’s insurer must be authorized to do business in Utah at

the time the license is executed and throughout the time period the license is

maintained, unless otherwise agreed to in writing by Ogden City Corporation.

Failure to maintain or renew coverage or to provide evidence of renewal will be

treated as a material breach of contract.

e. City shall be furnished with original certificates of insurance (COI) and

endorsements effecting coverage required within, signed by a person authorized

by that insurer to bind coverage on its behalf. All certificates and endorsements

are to be received by the City before work begins on the premises.

f. City reserves the right to require complete, certified copies of all required

insurance policies at any time.

g. Any deductibles or self-insured retentions must be declared to and approved by

the City. At the option of the City, either: the insurer shall reduce or eliminate

such deductibles or self-insured retentions as respect to the City, their elected

and appointed officials, employees, agents, and volunteers; or Contractor shall

Green Waste Grinding RFP | 5

Commodity Codes

• NAICS 562111Solid Waste Collection

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