Project Information

Bid Title

Staffing Agency for the City of Port Arthur

Issuing Agency

City of Port Arthur

Location

Texas

Published Date

Mar 8, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-024

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-024
Bid Title:	Staffing Agency for the City of Port Arthur
Category:	Services
Status:	Open

Publication Date/Time: 3/8/2026 1:04 PM Closing Date/Time: 3/25/2026 3:00 PM Submittal Information: City Secretary Office Contact Person: clifton.williams@portarthurtx.gov Download Available: Yes Plan & Spec Available: Purchasing Office Business Hours: 8:00 am - 5:00 pm Fax Number: 409-983-8291 Related Documents: RFP - Temp Staffing Agency

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CHARLOTTE M. MOSES, MAYOR

HAROLD L. DOUCET, SR.,

MAYOR PRO TEM

COUNCIL MEMBERS:

WILLIE BAE LEWIS, JR.

TIFFANY L. HAMILTON EVERFIELD

DONEANE BECKCOM

THOMAS KINLAW, III

DONALD FRANK, SR.

RONALD BURTON, CPM

CITY MANAGER

SHERRI BELLARD, TRMC

CITY SECRETARY

ROXANN PAIS COTRONEO

CITY ATTORNEY

March 8, 2026

REQUEST FOR PROPOSAL

STAFFING AGENCY FOR CITY OF PORT ARTHUR

DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00 p.m., Central

Standard Time, Wednesday, March 25, 2026. (The clock located in the City Secretary’s office

will be the official time.) All proposals received will be read aloud at 3:15 p.m. on March 25, 2026

in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals will be opened in a

manner to avoid public disclosure of contents; however, only the names of proposers will be read

aloud.

MARK ENVELOPE: P26-024

DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies of

your RFP to:

CITY OF PORT ARTHUR

CITY SECRETARY

or

P.O. BOX 1089

PORT ARTHUR, TEXAS 77641

CITY OF PORT ARTHUR

CITY SECRETARY

444 4TH STREET, 4th Floor

PORT ARTHUR, TEXAS 77640

POINTS OF CONTACT:

Questions concerning the Request for Proposal should be directed in writing to:

City of Port Arthur, TX

Clifton Williams, Purchasing Manager

P.O. Box 1089

Port Arthur, TX 77641

clifton.williams@portarthurtx.gov

Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams

P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for

your convenience in submitting proposals for the enclosed referenced services for the City of Port

Arthur.

Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall

be placed in a sealed envelope, with the Vendor’s name and address in the upper left-hand corner

of the envelope.

ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE

OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP

submittal arrives at the above location by specified deadline regardless of delivery method chosen

by the firm. Faxed or electronically transmitted RFP submittals will not be accepted.

Clifton Williams

Purchasing Manager

Page 2 of 41

REQUESTS FOR PROPOSALS

STAFFING AGENCY FOR CITY OF PORT ARTHUR

DEVELOPMENT SERVICES BUILDING

(To be Completed ONLY IF YOU DO NOT BID.)

FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY

RESULT IN REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you will

be reinstated upon request.

In the event you desire not to submit a bid, we would appreciate your response regarding the

reason(s). Your assistance in completing and returning this form in an envelope marked with

the enclosed bid would be appreciated.

NO BID is submitted: ____ this time only

____ not this commodity/service only

Yes

No

Does your company provide this product or services?

Were the specifications clear?

Were the specifications too restrictive?

Does the City pay its bills on time?

Do you desire to remain on the bid list for this product or service?

Does your present work load permit additional work?

Comments/Other Suggestions:

Company Name:

Person Completing Form:

Mailing Address:

City, State, Zip Code:

Telephone:

Email:

Date:

Page 3 of 41

OBJECTIVE

The City of Port Arthur is seeking a Staffing Agency or Staffing Agencies to provide temporary

employment services to the City on an as needed basis. Services must meet the minimum

specifications detailed in this request.

BACKGROUND

1. The City of Port Arthur operates with, but is not limited to, the following Departments:

A. Finance

B. Public Works

C. Utility Operations

D. Library

E. Parks & Recreation

F. Civic Center

G. Health

H. Development Services

2. The City may request, but will not limit to, personnel in the following categories:

A. General Labor

B. CDL Driver

C. General Clerical

D. Administrative Professional

E. Executive-level Professional

F. Medical Professional

G. Event Laborer for Civic Center

3. The position descriptions represented herein are general requirements. Additional knowledge,

skills and abilities may be applicable for individual positions in the employing agency.

4. The Staffing requests will be initiated through the Human Resources department for an urgent

need, a planned need (vacation replacements or staffing for project periods), or to fill a full time

opening (to keep the work in operation during the interim to find the right individual to fill a

position).

5. The Event Laborer request will be initiated through the Civic Center when staff is needed for an

event done at the Civic Center.

6. The City will be provided a minimum of two agency employee’s work and after hour contact

numbers.

7. This contract may be awarded up to four (4) separate vendors if advantageous to the City. The

City makes no guarantee as to the specific amount of service required from the Vendor. During

the twelve (12) month period, the City is under no obligation to request or utilize any number of

services.

SCOPE OF WORK

1. Agency shall perform a comprehensive program for employment screening, including

drug screening and DOT testing, evaluation, advertising, recruitment, and disciplinary

actions involving any temporary employee under this contract, to ensure the best-

qualified candidates are selected.

Page 4 of 41

a) All temporaries assigned to the City shall be pre-screened and tested by the Vendor before

being assigned to ensure temporary meets the requirements of the assignment. Vendor is

responsible for all costs associated with pre-screening requirements and background

searches.

b) The vendor shall perform a criminal history search through the Texas Department of Public

Safety (DPS) public access crime records website. Information pertaining to this service may

be obtained at: https://records.txdps.state.tx.us/accountinfo.cfm. The DPS public database

shall be searched for any conviction record and sex offender registration status for each

temporary prior to assignment with the City. Results of this search shall be provided to the

City prior to the placement of an individual in an assignment. Convictions or sex offender

registration shall not automatically disqualify personnel from an assignment, however the

City reserves the right, at its sole discretion, to accept or reject personnel for a job assignment

based on the results of this search.

2. Agency shall provide administration and maintenance of all employment and payroll

records, payroll processing, remittance of payroll and taxes, including the provision for

the distribution of payroll time sheets and checks, for all temporary employees provided

within this contract.

3. Agency shall provide the City a candidate within two (2) hours of request for all

employees except Event Laborer for Civic Center. Agency shall provide the City a

candidate within one (1) hour of request for Event Laborer for Civic Center. If the

Agency is unable to provide a candidate within the required time frame, the City may

contact another agency.

4. Agency, upon request, shall provide immediate access to reports measuring absenteeism,

turnovers, over-time hours and payroll; or, any customized reports for every employee

assigned to the City. The Agency shall have the resources and knowledge to understand

the City’s business, to ensure accurate evaluation of the staffing requirements and be

able to respond quickly to the needs of the requesting department.

5. The City reserves the right to immediately terminate any employee provided by the

Agency when the City is dissatisfied with the performance of the work or for any other

reason.

a) The Vendor will waive all charges for employees who report to work and are deemed

unsatisfactory within the first two (2) hours. If the employee works more than two (2) hours

and is then deemed unsatisfactory, the Vendor may bill the City for all hours worked in the

shift.

6. Agency shall not supply the City any unauthorized aliens.

a) The Vendor shall verify that personnel provided for assignment to City positions, are fully

documented and authorized to work in the United States. Such documentation shall be

provided to City upon request.

7. They City will have thirty (30) days to pay an invoice after receipt.

8. The Agency may request an increase/decrease in the hourly rates prior to any renewal

period. The price increase/decrease shall not exceed the price increase/decrease stated

in the latest Consumer Price Index for all Urban Wage Earners and Clerical Workers

(CPI-W), Other Services. Any increase/decrease will be subject to the City approval and

is not guaranteed.

Page 5 of 41

Commodity Codes

• NAICS 561320Temporary Help Services

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