Project Information

Bid Title

San Mateo Tree Planting

Issuing Agency

City of San Mateo

Location

California

Published Date

Dec 5, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	San Mateo Tree Planting
Category:	ALL OPEN RFPs
Status:	Open

Description: Requesting bids for the Planting of Trees in the City of San Mateo. Prevailing wage rates available at www.dir.ca.gov Publication Date/Time: 12/5/2025 2:00 PM Closing Date/Time: 12/18/2025 2:00 PM Contact Person: Tim Heartquist theartquist@cityofsanmateo.org 650-522-7425 Related Documents: Citywide Tree Planting Services 2025 RFP

Attachment Preview

CONTRACT BOOK

Citywide Tree Planting Services

For

CITY OF SAN MATEO, CALIFORNIA

December 5, 2025

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CONTRACT BOOK

Citywide Tree Planting Services

CITY OF SAN MATEO, CALIFORNIA

*****

CITY COUNCIL AWARD

*****

NOTICE TO BIDDERS

1

BID REQUIREMENTS AND CONDITIONS

4

BID ITEM LIST

9

BIDDER'S STATEMENT

11

NONCOLLUSION AFFIDAVIT

14

CERTIFICATION OF NON-DISCRIMINATION

15

CERTIFICATION OF PAYMENT OF PREVAILING WAGE SCALE

16

CERTIFICATION OF REQUIREMENT TO PAY WORKERS' COMPENSATION

17

GUARANTY

18

CERTIFICATION OF BIDDER EXPERIENCE AND QUALIFICATIONS

19

SURETY BONDS

21

EXHIBIT A - SAMPLE AGREEMENT

23

EXHIBIT B - I N S U R A N C E REQUIREMENTS

31

EXHIBIT C- SCOPE OF WORK

33

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NOTICE TO BIDDERS

Citywide Tree Planting Services

CITY OF SAN MATEO, CALIFORNIA

1. Sealed bids will be received by the City Council of the City of San Mateo, California, for the San Mateo

Citywide Tree Planting Services and other work as described in this Contract Book and all addenda thereto.

2. Questions regarding the bid must be received a minimum of 5 business days before the date in item 3 below.

3. Said sealed proposals shall be delivered to the City Clerk, City Hall, 330 West 20th Avenue, San Mateo,

California 94403, at or before 2:00 p.m., December 18, 2025 and they shall be opened and read by a City

Representative at said date and time.

4. Said City Representative shall report the results of the bidding to the City Council at a later date, at which

time the City Council may award the contract to the lowest responsible bidder as so reported; or as the City's

interest may dictate, City Council may exercise its right to modify the award or to reject any or all bids. Any

protests to award of contract shall follow the procedures outlined in City Council Resolution No. 61, dated

June 7, 2004.

5. The Contractor’s license required for this contract is a State of California C-27 or a C-61/D49. Licenses must

be in good standing at the time the contract is awarded.

6. The use of subcontractors to perform any part of this contract is prohibited.

7. The Contract Book, plans and proposal forms are available at City of San Mateo –Bid Postings Portal. Any

questions regarding the contract documents should be directed to Timothy Heartquist, Managing Arborist, at

(650) 522-7425, or in writing at trees@cityofsanmateo.org.

8. All bids shall be accompanied by a bid bond, cashier's check, or certified check made payable to the City of

San Mateo in an amount not less than ten percent (10%) of the aggregate amount of the bid. Said amount or

the proceeds of said bond shall be forfeited to the City if the bidder depositing same does not, within 8 working

days after the bidder has received notice from the City of San Mateo that the contract has been awarded,

sign and return the contract to the City and furnish the other items required items.

9. Proposer is notified that he shall comply with the requirements for Non-Discrimination as set forth in this

Contract Book.

10. Addenda issued during the time of bidding shall become a part of the documents furnished bidders for the

preparation of bids, shall be covered in the bids, and shall be made a part of the Contract. Each bid shall

include specific acknowledgement in the space provided of receipt of all Addenda issued during the bidding

period. Failure to so acknowledge may result in the bid being rejected as not responsive. Failure of any bidder

to receive such Addenda shall not be grounds for non-compliance with the terms of the instructions. It is the

responsibility of the bidder to contact the City to determine the existence of any and all addenda.

11. The right is reserved, as the interest of the City may require, to reject any or all bids, to waive any informality

in bids, or in the case of a single bid being received to extend the acceptance date by up to thirty (30) days

with notice. The City of San Mateo is a charter City and any contract entered into is subject to the provisions

1

of the City of San Mateo Charter, which may supersede certain provisions of the Public Contract Code and

other provision of state law.

12. A contractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section

4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined

in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It

is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section

7029.1 of the Business and Professions Code or by Section 10164 or 20183.5 of the Public Contract Code,

provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract

is awarded. This project is subject to compliance monitoring and enforcement by the Department of Industrial

Relations.

No contractor may be listed on a bid proposal for a public works project and no contractor may be awarded

a contract for public work on a public works project unless registered with the Department of Industrial

Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and

enforcement by the Department of Industrial Relations. As an additional requirement, Assembly Bill 219 adds

Section 1720.9 to the Labor Code. This bill expands the definition of public works under the California

Prevailing Wage Law and is a requirement for this project. For reference, please see: https://www.dir.ca.gov/

Per Labor Code Section 20103.5, a contractor can register at any time prior to bid award and no contractor

may be awarded a contract for public work on a public works project unless registered with the Department

of Industrial Relations pursuant to Labor Code Section 1725.15. This project is subject to compliance

monitoring and enforcement by the Department of Industrial Relations.

In general, the prevailing wage scale, as determined by the Director of Industrial Relations of the State of

California, in force on the day this bid was announced or determined by the administrator of the Wage and

Hour Division, U.S. Department of Labor, in force on the day bids are opened, whichever is higher, will be the

minimum paid to all craftsmen and laborers working on this project. In some cases, prevailing wage

determinations have either a single asterisk (*) or double asterisks (**) after the expiration date in effect on

the date of advertisement for bids.

In cases where the prevailing wage determinations have a single asterisk (*) after the expiration date which

are in effect on the date of advertisement for bids, such determinations remain in effect for the life of the

project. Prevailing wage determinations which have double asterisks (**) after the expiration date indicate

that the basic hourly wage rate, overtime, and holiday pay rates, and employer payments to be paid for work

performed after this date have been predetermined. If work is extended past this date, the new rate must be

paid and should be incorporated in contracts the Contractor enters into.

Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in

which the work is to be done have been determined by the Director of the California Department of Industrial

Relations. The wages as set forth in the General Prevailing Wage Rates for this project will be posted at the

job site. It is understood that it is the responsibility of the bidder to determine the correct scale. The City will

keep a copy of the wage scale in the City Clerk’s office for the convenience of bidders. The State Prevailing

Wage Rates may also be obtained from the California Department of Industrial Relations internet website at

http://www.dir.ca.gov. Any errors or defects in the materials in the City Clerk’s office will not excuse a bidder’s

failure to comply with actual scale then in force.

13. The work performed as part of this contract is subject to the restrictions and requirements of any and all

Federal, State and San Mateo County Health Orders (collectively “Health Orders”) in effect during the contract

period, which may be changed by such government agencies without notice.

14. To ensure performance, City reserves the right to retain five percent (5%) of the contract price for 35 days

after it records the Notice of Completion. However, pursuant to the Public Contracts Code Section 22300,

2

Contractor may substitute securities for said five percent (5%) retention or request that City make payments

of retentions earned directly to an escrow agent at Contractor's expense. The provisions of the Public

Contracts Code Section 22300 are hereby expressly made a part of the contract.

15. The lowest responsible bidder shall submit all required insurance, bonds and signed agreements within ten

(10) days after bid opening.

Dated: December 18, 2025

/S/ Adam Loraine, Mayor

3

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 561730Landscaping Services

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