Project Information

Bid Title

Retirement Board Advisory Services-401(a) Plan

Issuing Agency

Larimer County

Location

Colorado

Published Date

Apr 30, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

Q26-03

Original Source

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Bid Documents

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Project Description

Due Date	Number	Title	Documents	Contact
2026-05-14	Q26-03	Retirement Board Advisory Services-401(a) Plan	Bid Doc	Karen Schaefer, Purchasing Agent schaefka@co.larimer.co.us 970-498-5936

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REQUEST FOR QUOTATION (RFQ)

RFQ #Q26-03

Retirement Board Advisory Services-401(a) Plan

RFQ SUMMARY:

Larimer County intends to enter an agreement with a vendor to provide advisory services for the Larimer

County 401(a) Contributory Retirement Plan.

QUESTION DEADLINE: May 6, 2026 @ 10:00 a.m. (MT)

All questions regarding this solicitation must be emailed to the Contact Person identified below. If you do not

receive a confirmation email of receipt, please call the Contact Person to verify receipt of your questions. No

questions will be accepted after the date and time referenced above. All questions received will be answered

via Addendum only.

DEADLINE FOR SUBMITTALS: May 14, 2026 @ 10:00 a.m. (MT)

We will only be accepting quotations submitted via the Rocky Mountain E-Purchasing System (BidNet, BidNet

Direct) portal, up to the date and time referenced above, at which time they will be recorded, but not publicly

opened on behalf of the the Human Resources Department.

BIDNET PORTAL / RFQ OFFICIAL WEBSITE:

To view official RFQ documents and addenda only available on the BidNet portal, use the following link:

https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Karen Schaefer, schaefka@co.larimer.co.us, 970-498-5936

NOTE: Unauthorized contact with a County employee other than the Contact Person listed above or

Purchasing Manager regarding this RFQ may result in disqualification of your Quote.

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1. INTENT

On behalf of Larimer County’s Human Resources Department, the Purchasing Division is requesting quotations

with the intention of contracting with a company to provide advisory services for the Larimer County 401(a)

Contributory Retirement Plan.

This RFQ is not for the 457(b) and HRA Plans, that service is being procured via “Q26-02 Retirement Board

Advisory Services 457(b) and HRA Plans”; published separately from this RFQ.

2. QUALIFICATIONS

Qualifications, at a minimum, include the following items which must be documented explicitly in your quote:

2.1. Firm must have provided and performed continuous retirement plan advisory services for a

minimum of five (5) years.

2.2. Responding firms should have provided retirement plan advisory services for a minimum of three

(3) government clients during the previous five (5) years (2021 - 2025).

2.3. Firm must be independent and licensed to practice in the State of Colorado.

2.4. Firm must be a registered advisor with the Securities and Exchange Commission (SEC) under the

Investment Advisor Act of 1940 and provide a copy of ADV Parts I and II form that are currently on file

with the SEC.

3. BACKGOUND

Larimer County has a defined contribution plan administered by the independent Larimer County Retirement

Board. Established in 1968, the plan provides defined contribution for substantially all regular employees of the

County. Financial statements for the retirement plan are issued separately from Larimer County’s annual

comprehensive financial reports. As a defined contribution plan, Larimer County has no future liability for

benefits paid to plan participants. As of March 2026, the 401(a) plan had over 3,200 participants and an

estimated $500,000,000 total balance.

Current Retirement Program Plans 401(a) and 457(b) are administrated by TIAA. Current Post-

Employment Health Reimbursement Account (VEBA Trust) is administered by TASC.

4. SCOPE OF WORK

The Awarded Vendor is expected to provide the following services at minimum:

4.1. Advisory services for the 401(a) plan at the 3(21) level of service.

4.2. Attend investment meetings with comprehensive review and recommendations for prudent plan

changes to maximize performance. (Estimated at six (6) two-hour meetings per year).

4.3. Provide annual comprehensive plan review, including but not limited to; plan documents and fee

structure.

4.4. Advise the 401(a) Retirement Board on contractual agreement with plan recordkeeper.

4.5. Perform due diligence on investment review and reporting.

4.6. Advise in the selection and monitoring of investment options under the plan menu.

4.7. Monitoring and negotiating fee structure of plan platform providers.

4.8. Assistance in refining and monitoring of Investment Policy Statements (IPS).

4.9. Advise, implement, and monitor employee education strategy.

4.10. Provide oversight of plan services to participants.

4.11. Provide oversight of plan compliance and reporting.

4.12. Provide annual fiduciary training for the Retirement Board.

4.13. Take meetings minutes and store in a secure repository accessible to Retirement Board members.

4.14. Review documents and minutes for fiduciary compliance.

4.15. Provide guidance in determining responsibility for preparation of each plans’ financial statements.

4.16. Provide guidance in determining responsibility for performance of plan audit.

4.17. Review and monitor plan revenue credit account for compliance and accuracy.

4.18. Complete annual administrative benchmarking review.

4.19. Review and report on the Plan Vendor’s cyber security protocols and insurance coverage annually.

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4.20. Provide proactive legislative updates and impact analysis on new federal or state regulations that may

require plan document amendments or operational changes.

5. AWARD AND CONTRACT

This solicitation will be awarded to the vendor with the most responsive, responsible, reasonable quotation

meeting all specifications and deemed the best fit and most advantageous to Larimer County. To assist in the

decision for award: interviews may be held, background checks may be performed, references may be

contacted, and other inquiries may be taken to determine the abilities of the vendor.

A formal agreement will be executed with the award vendor. A Sample of Larimer County’s Agreement is

included with this Request for Quotation as Attachment C - Agreement. State any exceptions or requested

additions to Attachment C and submit with your proposal; these requests may not be accepted after the

Proposal has closed. The County makes no guarantee of any changes or concessions but will review and may

consider requests submitted.

The term of the agreement will be for one (1) year from the date the agreement is executed. The County, at its

sole option, may offer to extend this Contract for up to four (4) additional one-year terms. The extension option

may be exercised providing satisfactory service is given, and must be mutually agreed upon in writing, by and

between the County and the Award Vendor.

Upon Notice of Award, the Award Vendor will be required to submit a valid Certificate of Insurance (COI) that

meets, at a minimum, the Insurance Requirements published in the solicitation. This valid COI must be

received by Larimer County within 10 calendar days of the Notice of Award and must include Larimer County

listed as Additional Insured and Certificate Holder. Work may only begin after the COI has been approved by

Risk Management.

6. INSURANCE REQUIREMENTS

BEFORE submitting your company quote, confirm with your insurance carrier that your company can meet the

insurance requirements published in the solicitation. Your company insurance coverages should be correctly

noted in the most current EOC. NOTE: All Larimer County contracts require that the Award Vendor possess

appropriate insurance at all times during the contract; these coverages are purchased at the company's

expense. The County’s insurance requirements may necessitate a company adding or increasing

coverage/limits, and those changes may impact pricing for the proposed project. These costs must be included

in your pricing at the time of submission and will not be permitted to be added later.

Prior to commencement of any work, contractor/vendor shall provide a Certificate of Insurance issued to

Larimer County, 200 West Oak St., Suite 4000, Fort Collins, Colorado 80521 as the Certificate Holder. The

insurance required herein shall be procured and maintained in full force and effect for the duration of the

Contract or Agreement and shall be written for not less than the following amounts, or greater if required by

law. Such certificate shall be delivered to InsuranceCert@larimer.org.

I. Workers' Compensation and Employers' Liability

A. Workers’ Compensation:

B. Employer's Liability:

Statutory

$100,000 Each Accident

$500,000 Disease-Policy Limit

$100,000 Disease-Each Employee

C. Waiver of Subrogation in favor of Larimer County

D. If the contractor/vendor is not required to carry Workers’ Compensation coverage per Colorado

Workers’ Compensation Act 8-40-202(2)(b) a signed Workers’ Compensation waiver must be

provided.

II. General Liability on an Occurrence Form with minimum limits as follows:

A. Per Occurrence Limit

B. General Aggregate Limit

$1,000,000

$2,000,000

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C. Contractor/Vendor agrees that the insurance afforded the County is primary non-contributory.

III. Automobile Liability Insurance including coverage for all owned, non-owned, & hired autos. Limits to

be as follows:

A. Bodily Injury & Property Damage Combined Single Limit

$1,000,000

B. Lower limits may be accepted if automobiles are not used for transport in relation to

goods/service provided as outlined in agreement (i.e. only commuting to job site).

IV. Professional Liability/Errors & Omissions

$1,000,000

V. Network Security and Privacy Liability (Cyber Liability)

$1,000,000

VI. Minimum required limits set forth herein may be met by utilizing a combination of excess/umbrella

policies in conjunction with primary insurance policies if necessary.

VII. General Liability and Automobile Liability insurance policies shall include Larimer County and

its elected and appointed officials and employees as additional insureds as their interests may

appear.

VIII. The County reserves the right to reject any insurer it deems not financially acceptable by insurance

industry standards. Insurance Companies shall be licensed to do business in the State of Colorado and

shall have an AM Best rating of not less than A- VII.

IX. Notice of Cancellation: Each insurance policy required by the insurance provision of this Contract or

Agreement shall provide the required coverage and shall not be suspended, voided, or canceled.

Should any of the required policies be canceled before the expiration date, notice shall be delivered to

Larimer County, 200 West Oak St. Suite 4000, Fort Collins, CO 80521 or InsuranceCert@larimer.org.

X. Subcontractors: If subcontractors are used by contractor/vendor in the performance of contracted

services, all subcontractors are required to carry insurance coverage consistent with the limits as listed

in this document and the subcontractor must include Larimer County an additional insured as described

in section VII.

ANY DEVIATIONS FROM THE STANDARDS GIVEN ABOVE MUST BE APPROVED BY THE

LARIMER COUNTY RISK MANAGEMENT DIVISION.

7. EVALUATION CRITERIA

Quote submittals will be evaluated and scored by a committee selected by the Retirement Board. The criteria

below will be the basis for review of the written quotes. The rating scale shall be for available points,

receiving the maximum points available per criteria would be considered an outstanding rating.

CRITERIA

STANDARD

POINTS

AVAILABLE

Expertise, and

Experience

 Does the proposal meet or exceed the requirements as

outlined in the proposal document, including the firm's

performance and experience with comparable government

engagements?

 Does the proposal submitted establish the firm’s

competence, and capacity to perform advisory services for

Larimer County?

 Does the proposal demonstrate the firm’s commitment to

dedicate professional personnel to be assigned to the

engagement?

 Will the firm's management support personnel be available

for technical consultation as needed?

 Does the proposal submitted indicate adequacy of

analytical procedures and internal control review

methodology?

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 Is the firm independent and licensed to practice in the

State of Colorado?

 Has the firm performed continuous services for a minimum

of five (5) years?

Firm’s

Qualifications

 Does the firm’s qualifications meet or exceed the County’s

needs?

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 Is the firm a registered advisor with the SEC under the

Investment Advisor Act of 1940 and did they provide a

copy of ADV Parts I and II form that are currently on file

with the SEC?

 Is the firm’s pricing comprehensive, reasonable and

Price

advantageous to Larimer County?

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8. GENERAL INSTRUCTIONS TO RESPONDENTS

8.1 Artificial Intelligence (AI) Disclosure:

Portions of this solicitation may have been prepared or modified with the assistance of Artificial Intelligence (AI)

technologies. All such content has been reviewed, verified, and approved for accuracy and compliance by the

Purchasing Agent prior to issuance.

8.2 Cooperative Purchasing:

Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is

amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The

entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges,

contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any

liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or

any government entity relating to such use.

8.3 Opportunities:

Larimer County, whenever possible, ensures consideration is given to small businesses, minority businesses,

women’s business enterprises, veteran-owned businesses, and labor surplus area firm services.

Larimer County hereby notifies all Respondents they will be afforded full and fair opportunity to submit a

quotation in response to this RFQ and they will not be discriminated against on the basis of age 40 and over,

race, sex (including pregnancy), color, religion, national origin, disability, genetic information, sexual

orientation, military or veteran status, or any other applicable status protected by Federal, State, or local law in

consideration for this contract.

8.4 General Requirements:

All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the

Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read

the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.

No vendor awarded a solicitation shall be federally debarred. Such debarment will be checked through the

System for Award Management, at https://sam.gov/SAM

No quote is contingent on the purchase of all items listed. The right is reserved to reject any and all quotes or

parts thereof.

8.5 Reasonable Accommodations:

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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