Project Information

Bid Title

ALAMEDA COUNTY COORDINATOR 2026 - 2027

Issuing Agency

City of Berkeley

Location

California

Published Date

Jun 2, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-11790-C

Original Source

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Project Description

ALAMEDA COUNTY COORDINATOR 2026 - 2027

Due Date: Tuesday, June 23, 2026 - 2:00 pm

Attachment Preview

Finance Department

General Services Division

REQUEST FOR PROPOSALS (RFP)

Specification No. 26-11790-C

FOR

ALAMEDA COUNTY COORDINATOR 2026 - 2027

PROPOSALS WILL NOT BE OPENED AND READ PUBLICLY

Dear Proposer:

The City of Berkeley is soliciting written proposals from qualified firms or individuals to staff the grant-funded

position, Alameda County Coordinator. This position coordinates county-wide wildfire mitigation planning

activities and project prioritization, accelerates home hardening, defensible space implementation, public education

around wildfire, and assists with CWPP implementation. This is City of Berkeley’s third year hosting this position

As a Request for Proposal (RFP) this is not an invitation to bid and although price is very important, other factors

will be taken into consideration.

The project scope, content of proposal, and vendor selection process are summarized in the RFP (attached).

Proposals must be received no later than 2:00 pm, on June 23, 2026. Proposals are to be sent via email with

the “Specification No. 26-11790-C and ALAMEDA COUNTY COORDINATOR 2026 - 2027 clearly

indicated in the subject line of the email. Please submit one (1) PDF of the technical Proposal with the

filename saved as, “Proposal: Vendor Name - 26-11790-C ALAMEDA COUNTY COORDINATOR 2026 -

2027.” Corresponding pricing proposal shall be submitted as a separate document with the filename saved

as, “Pricing: Vendor Name - 26-11790-C ALAMEDA COUNTY COORDINATOR 2026 - 2027.”

Email Proposals to:

City of Berkeley

Finance Department/General Services Division

Solicitations@berkeleyca.gov

Proposals will not be accepted after the date and time stated above. Incomplete proposal or proposals that do not

conform to the requirements specified herein will not be considered. Issuance of the RFP does not obligate the City

to award a contract, nor is the City liable for any costs incurred by the proposer in the preparation and submittal of

proposals for the subject work. The City retains the right to award all or parts of this contract to several bidders, to

not select any bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the

proposer has read the RFP and understands all the requirements and conditions.

For questions concerning the anticipated work, or scope of the project, please contact Shanalee Gallagher,

Principal Program Manager, via email at SGallagher@berkeleyca.gov no later than June 8, 2026. Answers to

questions will not be provided by telephone or email. Answers to all questions or any addenda will be posted on the

City of Berkeley’s site at Bid & Proposal Opportunities | City of Berkeley (berkeleyca.gov). It is the vendor’s

responsibility to check this site. For general questions concerning the submittal process, contact purchasing at 510-

981-7320.

We look forward to receiving and reviewing your proposal.

Sincerely,

2180 Milvia Street, Berkeley, CA 94704 Tel: 510.981.7320 TDD: 510.981.6903

E-mail: purchasing@berkeleyca.org Website: cityofberkeley.info/finance/

City of Berkeley

Alameda County Coordinator 2026 - 2027

Date 06/01/2026

Henry Oyekanmi

Finance Director

Specification No. 26-11790-C

Page 2 of 21

Release

2

ity of Berkeley

Alameda County Coordinator 2026 - 2027

Specification No. 26-11790-C

Page 3 of 21

Release Date 06/01/2026

I.

BACKGROUND/SUMMARY/or INTRODUCTION

California Fire Safe Council (CFSC) administers the CAL FIRE County Coordinator Grant Program on behalf of

the California Department of Forestry and Fire Protection (CAL FIRE), with funding from the California Climate

Investments initiative. The program's objective is to educate, encourage, and develop countywide collaboration and

coordination among wildfire mitigation groups.

The City of Berkeley received an original County Coordinator Grant (May 15, 2025 – July 31, 2026) and has been

notified of eligibility for the Extension period. This RFP is issued to procure a new County Coordinator following

the prior contractor's engagement. CFSC requires that subrecipients using a contractor demonstrate compliance

with approved procurement policies—this RFP fulfills that requirement.

The County Coordinator will function as a single, dedicated individual embedded within the Berkeley Fire

Department's grant administration structure. This is not an emergency response position; the County Coordinator

must be available on a consistent, non-deployable basis throughout the grant period.

II. SCOPE OF SERVICES

The County Coordinator is expected to complete the following deliverables, which are requirements of the grantor

for the City of Berkeley's CFSC extension grant. The incoming Alameda County Coordinator will assess the best

way to meet these requirements with the support of the grant manager, and any additional support needed will be

provided by the Berkeley Fire Department. The contractor is expected to complete all listed services for $135,268

and will be provided with a laptop, a phone, and various levels of support, including GIS and communications

support as needed.

Category 1: Support County-Level Wildfire Mitigation Network

1a – Develop and implement a plan in partnership with CAL FIRE to regularly engage and convene key

community wildfire resilience stakeholders.

1c – Create and/or support a county-wide Public Outreach Committee (or similar) to facilitate unified wildfire

resilience messaging.

This deliverable will support the East Bay Wildfire Coalition’s outreach effort.

Category 2: Standardize Data Collection

2a – Contribute regularly to the CFSC GIS Networking Portal. This task is primarily data entry; however, if

technical GIS skills are required, BFD can support this task.

2b – Collaborate with CAL FIRE and County Fire Planning staff to support the statewide CWPP boundary and

attribute database.

Category 3: Home Hardening, Defensible Space, and Public Education

3a – Attend at least one (1) CAL FIRE-hosted Defensible Space Assessor (Qualified Entities) Training.

Category 4: Strengthen Strategic Partnerships

4a – Engage a broad and diverse set of mitigation entities, including non-traditional and historically excluded

organizations, in countywide forums.

4b – Foster subregional County Coordinator forums and/or collaboratives.

Category 5: Wildfire Resilience Implementation Planning

5a – Socialize completed CWPPs and project prioritization across the county with mitigation partners and the

public. BFD will provide an outreach plan for the coordinator to deliver.

Category 6: Enhance Efficiency and Capacity

6a – Present project scope of work, deliverables, and impact to the Alameda County Board of Supervisors.

RFP Revised Nov2022

ity of Berkeley

Alameda County Coordinator 2026 - 2027

Specification No. 26-11790-C

Page 4 of 21

Release Date 06/01/2026

Additional duties include socializing the fire modeling analysis and maintaining existing databases and documents.

Program Management Requirements (CFSC Compliance)

In addition to deliverables, the County Coordinator must fulfill the following CFSC program management

requirements:

● Attend CFSC's virtual County Coordinator Monthly Meeting series

● Attend the 2026 and 2027 CFSC Networking and Peer Learning Workshops in Sacramento, CA

● Submit quarterly programmatic and fiscal reports and required closeout documentation to the Berkeley Fire

Department grants administration team

● Complete additional impact metrics trackers as requested by CFSC; submit source documentation for

reported metrics

● Participate in regular check-in meetings with the City of Berkeley's assigned grants contact and with the

CFSC Grant Specialist

● Maintain accurate records and provide documentation of all activities for desk audits and reporting

● Maintain ZoomGrants platform access and respond to programmatic communications in a timely manner

The grant extension period of performance is July 1, 2026 – October 1, 2027. This contract term runs from August

1, 2026, to July 31, 2029, with an option to renew for two 1-year extensions. During the base contract with the City

of Berkeley, the grant manager will apply for additional funding for the position for the term of the 3-year base

contract.

III. SUBMISSION REQUIREMENTS

All proposals shall include the following information, organized as separate sections of the proposal. The proposal

should be concise and to the point.

1. Contractor Identification:

Provide the name of the firm, the firm's principal place of business (see section VII, F. – Local Vendor

Preference), the name and telephone number of the contact person and company tax identification number.

2. Client References:

Provide a minimum of three (3) client references. References should be California cities or other large public

sector entities. Provide the designated person's name, title, organization, address, telephone number, and the

project(s) that were completed under that client’s direction.

3. Price Proposal:

The proposal shall include pricing for all services. Pricing shall be all inclusive unless indicated otherwise.

Pricing proposals shall be a separate document. The Proposal shall itemize all services, including hourly rates

for all professional, technical and support personnel, and all other charges related to completion of the work

shall be itemized. Evaluation of price proposals are subject to the local vendor business preference (see section

VII.F.).

RFP Revised Nov2022

City of Berkeley

Alameda County Coordinator 2026 - 2027

Specification No. 26-11790-C

Page 5 of 21

Release Date 06/01/2026

4. Contract Terminations:

If your organization has had a contract terminated in the last five (5) years, describe such incident.

Termination for default is defined as notice to stop performance due to the vendor’s non-performance or poor

performance and the issue of performance was either (a) not litigated due to inaction on the part of the vendor,

or (b) litigated and such litigation determined that the vendor was in default.

Submit full details of the terms for default including the other party’s name, address, and phone number.

Present the vendor’s position on the matter. The City will evaluate the facts and may, at its sole discretion,

reject the proposal on the grounds of the past experience.

If the firm has not experienced any such termination for default or early termination in the past five (5) years,

so indicate.

5. (Other submission requirements needed to evaluate proposals and determine if contractor is qualified to do

project.)

IV. SELECTION CRITERIA

The following criteria will be considered, although not exclusively, in determining which firm is hired.

1. Communication: written and speaking

35%

2. Qualifications

30%

3. Costs*

10%

4. Availability to attend meetings and trainings as required

25%

* Effective 1/1/2022. Local Vendor Preference. For the purposes of comparing pricing as part of this competitive

RFP for goods up to $100,000 or non-professional services up to $250,000, 5% shall be deducted from the bid price

proposal from any local Berkeley vendor.

A selection panel will be convened of staff to evaluate and score submittals.

V. PAYMENT

Invoices: Invoices must be fully itemized and provide sufficient information for payment approval and auditing.

Invoices must be accompanied by a receipt for services in order for payment to be processed. Email invoices to

Accounts Payable and cc Shanalee Gallagher at SGallagher@berkeleyca.gov (List on the invoice, Attn:

Shanalee Gallagher, Principal Program Manager) and reference the contract number.

City of Berkeley

Accounts Payable

P.O. Box 700

Berkeley, CA 94710-700

Email: AccountsPayable@berkeleyca.gov

Phone: 510-981-7310

Payments: The city will make payment to the vendor within 30 days of receipt of a correct, approved and

complete invoice.

VI. CITY REQUIREMENTS

(Do not modify any part of this section except: Living Wage would not apply if commodities are being purchased

RFP Revised Nov2022

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.