Project Information

Bid Title

Codification and Supplementation Services

Issuing Agency

East Bay Municipal Utility District

Location

California

Published Date

Apr 20, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

The East Bay Municipal Utility District (EBMUD) is soliciting proposals for Codification and Supplementation Services, Request for Proposal (RFP) No. SEC26-01.

EBMUD requests proposals from firms interested in performing an initial codification of the District’s ordinances, rules, and regulations and related maintenance, supplementation, and online hosting. The anticipated contract start date is July 31, 2026.

Please respond to this RFP no later than 12:00 p.m. PDT on Wednesday, May 20, 2026. Completed proposal should be electronically submitted to secoffice@ebmud.com .

RFP document(s)

Document	Type	Size
RFP For Codification And Supplementation Services	PDF

Attachment Preview

REQUEST FOR PROPOSAL (RFP)

for Codification and Supplementation

Services, SEC26-01

ADDENDA

Prospective bidders are responsible for reviewing any

published addenda regarding this bid at

ebmud.com/business-center

CONTACT

Rischa Cole, Secretary of the District

(510) 287-0404

rischa.cole@ebmud.com

RESPONSE DUE

May 20, 2026

12:00 p.m. PDT

SUBMIT ELECTRONICALLY TO*

Rischa Cole, EBMUD

secoffice@ebmud.com

*Hardcopy proposals will not be accepted

375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/

EAST BAY MUNICIPAL UTILITY DISTRICT

RFP for EBMUD Codification and Supplementation Services

TABLE OF CONTENTS

I. STATEMENT OF WORK

A. SCOPE

B. PROPOSER QUALIFICATIONS

C. SPECIFIC REQUIREMENTS

II. CALENDAR OF EVENTS

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS

A. RFP ACCEPTANCE AND AWARD

B. EVALUATION CRITERIA/SELECTION COMMITTEE

C. PRICING

D. NOTICE OF INTENT TO AWARD AND PROTESTS

E. WARRANTY

IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION

A. DISTRICT CONTACTS

B. SUBMITTAL OF RFP RESPONSE

C. RESPONSE FORMAT

ATTACHMENTS

EXHIBIT A – RFP RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – CONSULTING AND PROFESSIONAL SERVICES AGREEMENT

EXHIBIT D – INFORMATION TECHNOLOGY SECURITY INFORMATION TO BE EXCLUDED FROM

PUBLIC RECORDS ACT REQUESTS

REV 3/26/25

RFP For Codification and Supplementation Services

I. STATEMENT OF WORK

A. SCOPE

The East Bay Municipal Utility District (District) is a public entity headquartered in

Oakland, California. It provides high-quality drinking water for 1.4 million customers in

Alameda and Contra Costa counties and provides wastewater treatment for 740,000

customers. The District is governed by a seven-member Board of elected officials.

The District’s Board of Directors enacts local laws by ordinance and resolution. At

present, these ordinances and resolutions are maintained and administered separately

by different District departments responsible for their respective subject matter areas.

For certain ordinances and resolutions, the District self-publishes “consolidated”

documents that reflect the most current version of the local law and incorporate all

past amendments and changes. These consolidated documents are likewise

maintained and administered separately by various District departments and are made

available to the public through a variety of means and at different online locations.

It is the intent of these specifications, terms, and conditions to describe services for

the initial codification of the District’s ordinances, rules, and regulations and related

maintenance, supplementation, and online hosting. The District intends to award a 5-

year contract to the Proposer who best meets the District’s requirements.

Through this RFP, the District’s aim is to create a single code that combines all

appropriate District ordinances and resolutions into a uniform, unified body. The

District aims to ensure consistency (both in terms of style and substance) across its

body of law, eliminate redundancies, and improve public transparency and

accessibility.

B. PROPOSER QUALIFICATIONS

1. Proposer Minimum Qualifications

a. Proposer, Proposer’s principal, or Proposer’s staff shall have been

regularly engaged in the business of providing codification services for at

least five (5) years.

b. Proposer shall possess all permits, licenses, and professional credentials

necessary to perform services as specified under this RFP.

C. SPECIFIC REQUIREMENTS

General

The selected Proposer shall be expected to:

RFP NO. SEC26-01

Page 3

RFP For Codification and Supplementation Services

1. Review all provided District ordinances, resolutions, rules, regulations and

related materials (Codification Materials) for proper incorporation into the

Code, and identify any conflicts or inconsistencies within the District's

Codification Materials or between the Codification Materials and applicable

state statutes. Proposers will be provided with access to District Codification

Materials upon request.

2. Propose changes to effect uniformity of style and correct typographical and

spelling errors, grammar and usage.

3. Submit any suggestions for substantive additions or changes to Codification

Materials to the District's Office of General Counsel in the form of a legal

memorandum.

4. Conduct a conference, in person, by telephone or via webinar, to review the

legal memorandum.

5. Provide the District with a draft copy of the proposed Code for review prior to

publication, in both a clean form and red-lined form that clearly identifies

proposed changes.

6. Prepare and publish a comprehensive Code of all provided District Codification

Materials, including a Code index.

7. Prepare and provide physical copies of the adopted Code, printed in an 8-1/2 x

11 inch, single-column page format, housed in heavy-duty post binders.

8. Assist the District in the adoption of the Code as the official body of law of the

District.

Online Code:

The selected Proposer shall be expected to:

1. Provide reliable 24/7 hosting services for the online electronic Code.

2. Provide easy and logical navigation of online electronic Code content for District

ratepayers and staff.

3. Post online searchable copies of legislation adopted between updates, i.e.,

legislation not yet codified.

4. Back up the Code on a secure and reliable Web server.

RFP NO. SEC26-01

Page 4

RFP For Codification and Supplementation Services

5. Provide offline alternative viewing options to support slower internet

connections.

6. Display full-quality graphics and tables with searchable captions.

7. Offer data transfer services to make Code information available in alternative

formats (such as Microsoft Excel) for use in other District software.

8. Provide designated District staff with training sessions to enable staff to:

a. Publish related documents online in the same platform as the Code to

facilitate comprehensive searching.

b. View electronic Code visitor statistics including number of visits and

most commonly searched terms.

c. View online archived versions of the Code for historical reference.

d. Download the Code to an editable Microsoft Word document.

e. Search multiple Codes at once to find sample legislation in the codifier’s

database of client Codes.

f. Insert password-protected annotations into the online Code.

Supplementation Services:

The selected Proposer shall be expected to:

1. Regularly incorporate new Codification Materials provided by the District into

the Code, at the District’s request.

2. Assist the District with proper placement of Codification Materials within the

Code.

3. Assist the District with implementation of standard style conventions, internal

sectional organizational hierarchy and numbering system to match the Code;

correct/update as necessary.

4. Read and review for missing wording and internal conflicts.

5. Confirm accuracy of internal and statutory references; suggest updates as

necessary and appropriate.

6. Maintain legislative integrity and improve the presentation of tabular material

so that the information contained therein is easily accessible.

RFP NO. SEC26-01

Page 5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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