Project Information

Bid Title

Sci Phx Generator Maintenance

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 17, 2026

Closing Date

Apr 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065843

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/13/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065843	Solicitation/Project Title:	SCI PHX Generator Maintenance
Description:	This solicitation is for generator maintenance service for the Dept. of Corrections, SCI Phoenix, located at 1200 Mokychic Drive, Collegeville, PA. 19426. Only Electronic Bid Responses Will Be Accepted. Registered Vendors may find solicitation on the PA Supplier Portal. All bidders are responsible for monitoring eMarketplace to view any change notices to this IFB. The change notices shall become incorporated as part of this solicitation. Interested vendors must be registered to submit a bid. To register and obtain a vendor number visit the PA Supplier Portal. Information about the registration and bidding process can be found at the Supplier Service Center.

Department Information
Department/Agency:	Department of Corrections	Delivery Location:	1200 Mokychic Drive  Collegeville  Pa 19426
County:	Montgomery	Duration:	One Year with three 1-year renewals

Contact Information
First Name:	Ron	Last Name:	Schlotzhauer
Phone Number: (XXX-XXX-XXXX)	610-409-7890 1470	Email:	rschlotzha@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	04/14/26
Solicitation Due Date:	04/28/26	Solicitation Due Time:	9:00 AM
Solicitation Opening Date:	04/28/26	Solicitation Opening Time:	10:00 AM
Opening Location:	1200 Mokychic Drive  Collegeville  Pa 19426
No. of Addendums:	0
Amended Date:	04/17/26

Related Solicitation Files

Original Files STATEMENT OF WORK Generators - 2026.pdf BOP-2201 EO 2021-06 Worker Protection Form.pdf Reciprocal Limitations Act Requirements (GSPUR89).pdf 6100065843 Terms and Conditions.pdf Locating and Responding to a Solicitation.pdf Flyers/Addendums 6100065843 Addendum Form 1.pdf 6100065843 Addendum Form 2.pdf

Attachment Preview

STATEMENT OF WORK

SCI-PHOENIX

GENERATOR SERVICES

I. SCOPE OF WORK

The Commonwealth of Pennsylvania, Department of Corrections requires generator preventative

maintenance and repair services at SCI Phoenix in Collegeville, PA.

II. ISSUIING OFFICER

Questions regarding the bidding or contracting procedures should be directed towards Ron

Schlotzhauer at 610-409-7890, x1470 or rschlotzha@pa.gov.

III. SITE INSPECTION

A site visit is not mandatory but is recommended for Contractors who have not previously bid on

this service or those who are not familiar with the facility. To schedule a site visit, please contact

Rick Delaney, Facility Maintenance Manager at 610-409-7890, x1440 or ridelaney@pa.gov.  

IV. CONTRACT REQUIREMENTS

The contractor shall provide all labor, materials, tools and equipment necessary to repair and

maintain the On-Site Electrical Generators and associated 5KV switch gear equipment located at the

State Correctional Inst. Phoenix. Services must be provided in accordance with the specifications

herein and the industry standards for equipment covered under this agreement.

Vendor must be Kohler factory certified to provide the required repairs and maintenance of

equipment.

In the event of an emergency, the vendor must report to SCI Phoenix within a 2-hour time period

from the initial call (or what is agreed upon between SCI-Phoenix and the vendor at the time of the

call). An emergency contact phone # must be provided to SCI Phoenix personnel for 24 hours a

day/7 days a week contact.

If repairs cannot be made in a timely period, the vendor must have the capabilities to provide

emergency equipment in order to supply 16000 KVA or power until the repairs can be completed.

Services shall be performed by the contractor during the normal work week. 7:00 A.M. to 3:00 P.M.

Monday thru Friday – EXCEPT if an emergency occurs, or authorized by the institution.

In addition, the vendor will perform ANNUAL inspections of the equipment & provide all service-

related paperwork for all work & inspections performed. The annual inspection will be scheduled

thru SCI Phoenix personnel. The requirements for the inspection are:

ENGINE INSPECTION SERVICE:

• Clean crankcase breather

• Check Valve Bridge and adjust if necessary

• Fuel System, drain water and sediment from tank, clean primary filter and replace final

filters

• Check and adjust all linkages, if necessary and lubricate linkage fittings

• Check and test engine protection devices

• Check cooling system, drain and clean system, if needed, and fill with new coolant

• Check all belts and hoses – replace as needed

• Clean, Inspect and check turbocharger

• Check air cleaner and service indicator, clean or replace air filters as needed.

• Check engine mounts for loose fasteners, tighten to proper torque if needed

• Obtain oil samples and complete analysis, change oil and filters

• Check for proper oil and fuel pressures

• Check block heating system for proper operation

• Check Charging systems and batteries

GENERATOR INSPECTION SERVICE:

• Check for moisture, dust, oils, greases and debris on main starter windings, exciter and

PMG-Clean as needed

• Check windings with megohmeter and record readings for reference

• Inspect generator bearings and brackets, lubricate bearings

• Check generator control panel for loose, broken or damage wiring components.

• Annual inspections will be billed out at Standard time and materials rate.

EQUIPMENT TO BE SERVICED:

• GENERATOR – KOHLER MODEL # 2000REOZMD, SERIAL # SGM3293XB

• ENGINE – MITSUBISHI MODEL # S16R-Y2PTAW2-1, SERIAL #19724

• GENERATOR – KOHLER MODEL # 2000REOZMD, SERIAL #SGM3293XD

• ENGINE – MITSUBISHI MODEL # S16R-Y2PTAW2-1, SERIAL #19684

• GENERATOR – KOHLER MODEL 2000REOZMD, SERIAL #SGM3293XD

• ENGINE – MITSUBISHI MODEL #S16R-Y2PTAW2-1, SERIAL #19684

• Each of the three Generators are 2000 KW @ 13200 KV

REPAIR PARTS:

• Repair and replacement parts and supplies shall be furnished by the contractor as required.

All repair parts will be shipped F.O.B. Destination.

• Also, the Institution reserves the right to furnish repair parts and/or replacement

components.

V. CONTRACTOR REQUIREMENTS

The contractor agrees to comply with prevailing wage requirements.

The Contractor shall purchase and maintain, at its expense, the following types of Insurance, issued

by companies acceptable to the Commonwealth.

A. Workmen’s Compensation Insurance sufficient to cover all of the employees of contractor

working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage

insurance, to protect the Commonwealth and the Contractor from claims arising out of the

performance of the contract. These certificates must include the contract location and a

brief description of the contract work. These certificates shall contain a provision that

coverage afforded under the policy shall not be canceled or charged until at least thirty (30)

days prior written notice has been given to the Commonwealth.

The Contractor shall abide by all Department of Corrections rules and regulations while on state

property.

The contractor’s services shall be scheduled at the time acceptable to the Institutions staff.

RATE SCHEDULE:

It is agreed that the rates proposed for the services will be total and final and that the

Commonwealth will not pay any additional sums for services over and above the contract rates.

There will be no additional charges for travel time, mileage, meals, etc.

VI. CONTRACTOR QUALIFICATIONS

After the bid opening, and prior to awarding the contract, the Department has the right to request

references (name, addresses and telephone numbers) of similar work performed in

the previous two (2) years as proof of qualifications to perform the work involved in this contract.

VII. CONTRACT TERM:

The term of the Contract shall commence on the Effective Date (as defined below) and shall end on

the Expiration Date identified on the Contract, subject to other provisions of the Contract.

The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been

fully executed by the Contractor and the Commonwealth (signed and approved as required by

Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract,

whichever is later.

This is a one-year contract with the option of three one-year renewals.

Should the renewal option be exercised, pricing may change at the time of renewal. The price

adjustment must be by mutual agreement between the Department of Corrections and the supplier

and must be submitted to the Department of Corrections no later than sixty (60) days prior to the

contract end date. All supporting documentation must be submitted with the pricing to justify any

price increases.

Upon renewal, the Department, based on past performance, may negotiate an increase in the unit

prices, by a rate not to exceed 3%. The Contractor shall provide written notification to the

Department no later than sixty (60) days prior to the contract end date.

VIII. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and

may be increased or decreased in accordance with the actual requirements of the Department of

Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools,

insurance, delivery fees and all items necessary for the completion of the project. In cases of

discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and

the extended price is obviously correct, in which case the erroneous unit price will be corrected.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed

more advantageous to the Commonwealth.

IX. BID RESULTS

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be

posted on the day after the bid opening, on the Department of General Services’ eMarketplace

website http://www.emarketplace.stat.pa.us/. Tabulations are for information only and do NOT

constitute actual award/execution of a contract. The results of the apparent bidders and all bids are

under review until final award of the purchase order.

X. INVOICING

Contractors must follow the following invoicing requirements:

a. Accurately bill the Commonwealth for actual services rendered on all invoices.

b. Submit invoices to appropriate resource account within 10 business days of completed service.

c. Comply with Commonwealth / Department of Correction’s practices for supplier payments

d. The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the

Budget, as a PDF for to email address 69180@pa.gov. The following link will provide more

information regarding the Office of the Budget’s invoicing requirements and

resources: https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx

Commodity Codes

• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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