Project Information

Bid Title

INFORMAL BID - YORK HVAC PARTS AND CABINET COOLERS

Issuing Agency

Port of Houston Authority of Harris County, Texas

Location

Texas

Published Date

Sep 5, 2025

Closing Date

Sep 15, 2025

Government Level

State & Local

Status

Closed

Ref. #

00003733

Original Source

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Bid Documents

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Project Description

Bid Solicitation: 00003733

Header Information Bid Number: 00003733 Description: INFORMAL BID - YORK HVAC PARTS AND CABINET COOLERS Bid Opening Date: 09/15/2025 12:00:00 AM Purchaser: Dawn Bufford Organization: Port of Houston Authority Department: 72900 - TB MAINTENANCE Location: 72900 - TB MAINTENANCE Fiscal Year: 25 Type Code: IG - Informal Greater Than $25,000 Allow Electronic Quote: Yes Alternate Id: Required Date: 10/06/2025 Available Date : 09/05/2025 11:00:00 AM Info Contact: PROCUREMENT DEPARTMENT, 713-670-2400 Bid Type: OPEN Informal Bid Flag: No Purchase Method: Open Market Pre Bid Conference: Bulletin Desc: Ship-to Address: ADELA MCWILLIAMS PORT OF HOUSTON-CENTRAL STORES VIA MAIN TRUCK GATE ENTRANCE 7300 CLINTON DRIVE HOUSTON, TX 77020 US Email: amcwilliams@poha.com Phone: (713)670-2855 Bill-to Address: Port of Houston Authority P.O. Box 2562 Houston, TX 77252-2562 US Email: APPorthouston_Invoice@concursolutions.com Phone: (713)670-2400 Print Format: Bid Print File Attachments: TERMS AND CONDITIONS .pdf Special Purpose Air Conditioner Specifications_Thermal Edge UL File SA32252.pdf Central Cooling Air Specifications_Model ZS-12C00R4A1BAA1A1.pdf 090425_COMPRESSOR NO. HLH068T4LC6.pdf Form Attachments: Legal Contract: Not Applicable Amendments: Amendment # Amendment Date Amendment Note 1 09/05/2025 10:41:22 AM CHANGE BID OPENING DATE TO 09/15/2025 Header 1. Bid Opening Date changed from "09/30/2025 12:00:00 AM" to "09/15/2025 12:00:00 AM".

Item Information Item # 1: PROPOSAL TO FURNISH YORK HVAC PARTS, CABINET COOLERS, CONDENSER FAN MOTORS AND MISCELLANEOUS PARTS FOR THE PORT OF HOUSTON AUTHORITY (PHA) CENTRAL MAINTENANCE HVAC DEPARTMENT ON AN AS NEEDED BASIS AND ORDERED BY A PHA REPRESENTATIVE BEGINNING SEPTEMBER 1, 2025, AND ENDING AUGUST 31, 2026; 1) PROPOSER MUST BE BRICK-AND-MORTAR; 2) PROPOSER MUST HAVE ITEMS LISTED IN STOCK FOR DELIVERY OR SAME DAY PICKUP; 3) ITEMS QUOTED MUST INCLUDE TRANSPORTATION CHARGES THAT ARE PREPAID; 4) OTHER ITEMS NOT LISTED MAY BE REQUIRED AND ORDERED UNDER THIS CONTRACT; 5) DELIVER TO THE PHA CENTRAL STORES DEPARTMENT LOCATED AT 7300 CLINTON DRIVE,GATE 8, HOUSTON, TEXAS 77020, EIGHTEEN-WHEELERS MUST ENTER VIA MAIN TRUCK GATE ENTRANCE, 111 EAST LOOP NORTH HOUSTON, TEXAS 77029; 6) DELIVERY HOURS ARE MONDAY THRU THURSDAY FROM 7:00 AM TO 11:30 AM AND 1:00PM TO 4:30 PM. NO FRIDAY DELIVERIES WILL BE ACCEPTED. PLEASE INCLUDE PURCHASE ORDER NUMBER ON ALL INVOICES AND CORRESPONDENCES. PLEASE DIRECT ALL INQUIRIES VIA THE QUESTION-AND-ANSWER SECTION OF THE PROPOSAL, NO PHONE CALLS OR EMAILS. Qty Unit Cost UOM Tax Rate Tax Amount Total Cost This item is narrative Item # 2: ( 031 - 03 ) THERMAL EDGE UL FILE #SA32252. SPECIAL PURPOSE AIR CONDITIONER, 115 VAC / 60HZ / PHASE 1 / SEE ATTACHMENT / DO NOT SUBSTITUTE NIGP Code: 031-03 Air Conditioners Systems, Commercial and Industrial, Including Parts and Accessories, (Not Otherwise Classified) Qty Unit Cost UOM Tax Rate Tax Amount Total Cost 1.0 EA - Each Manufacturer: Brand: Model: Make: Packaging: Item # 3: ( 031 - 05 ) CENTRAL COOLING AIR CONDITIONER; MODEL NO. ZA-12C00R4A1BAA1A1 / SEE ATTACHMENT / DO NOT SUBSTITUTE NIGP Code: 031-05 Air Conditioning and Heating Systems, Window and Wall Mounted, Ductless, Including Parts and Accessories, (Not Otherwise Classified) Qty Unit Cost UOM Tax Rate Tax Amount Total Cost 1.0 EA - Each Manufacturer: Brand: Model: Make: Packaging: Item # 4: ( 031 - 03 ) SCROLL COMPRESSOR MODEL NO. HLH068T4LC6 / SEE ATTACHMENT / DO NOT SUBSTITUTE NIGP Code: 031-03 Air Conditioners Systems, Commercial and Industrial, Including Parts and Accessories, (Not Otherwise Classified) Qty Unit Cost UOM Tax Rate Tax Amount Total Cost 1.0 EA - Each Manufacturer: Brand: Model: Make: Packaging:

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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