Project Information

Bid Title

Annual Town Meeting 2025 - Audiovisual Services Request For Quotes (RFQ)

Issuing Agency

Town of Hingham

Location

Massachusetts

Published Date

Jan 29, 2025

Closing Date

Feb 13, 2025

Government Level

State & Local

Status

Closed

Ref. #

TAO2125

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Project ID: TAO2125

Title: Annual Town Meeting 2025 - Audiovisual Services Request For Quotes (RFQ)

Addenda: 0

Release Date: 1/29/2025

Due Date: 2/13/2025

Post Information

Posted At:Wed, Jan 29, 2025 9:57 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The Town of Hingham is seeking written quotes from contractors to provide the Town with audiovisual equipment and services for Hingham’s 2025 Annual Town Meeting scheduled to be held indoors at Hingham High School on Monday, April 28, 2025, at 7:00PM. We anticipate that the meeting will conclude on/around 11:00PM that evening. However, in the event the meeting continues to a second night, it will resume at on Tuesday, April 29, 2025 at 7:00PM.

Note* This event takes place at the Hingham Public High School and CORI's are to be submitted one week prior to the event. All CORI's are to be processed by HPS only.

Background

The Town anticipates that up to 1,200 people may attend Town Meeting. Two rooms on the first floor of Hingham High School will be set up to accommodate attendance as follows:

1. Gymnasium: 1,000 seats
2. Auditorium: 500+ seats

In the event that the meeting continues to a second night, only the gymnasium will be used for the second evening.

The Town Moderator will lead the meeting from a podium at the front of the gymnasium. An Assistant Town Moderator will oversee voting procedures in the auditorium. All votes are taken in the first instance by voice vote.

Timeline

Project Release Date:

January 29, 2025

Pre-Bid Meeting (Non-Mandatory):

February 6, 2025, 3:30pm

Hingham High School, 17 Union St. Hingham, MA 02043

Question Submission Deadline:

February 10, 2025, 11:00am

Submission Deadline:

February 13, 2025, 12:00pm

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 721110Hotels (except Casino Hotels) and Motels

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.