Project Information

Bid Title

ITB 6905 SHHS Band Uniforms

Issuing Agency

City of Johnson City

Location

Tennessee

Published Date

Apr 10, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Submittals due by April 24, 2026 at 11:00am ET.
Attached Document :


ITB 6905 SHHS Band Uniforms.pdf

Attachment Preview

INVITATION TO BID

CITY OF JOHNSON CITY, TENNESSEE

WWW.JOHNSONCITYTN.ORG/PURCHASING

PURCHASING DEPARTMENT

423/975-2711

Bid Name / Number

Due Day / Date / Time

Bid Location / Mail Address

Bid Contact / Telephone

Bid Issue Date

Delivery Location

FOB

Payment Terms

Anticipated Award Date

BAND UNIFORMS / #6905

Friday / April 24, 2026 / 11:00 AM (at which time it will be publicly opened)

Johnson City Purchasing Department, Debbie Dillon-Director,

209 Water Street, Johnson City, TN 37601

Aaron Wood, Ed.D, WoodA@jcschools.org or purchasing@johnsoncitytn.org

April 10, 2026

Science Hill High School., 1509 John Exum Parkway, Johnson City, TN 37604

Destination, freight prepaid and allowed - Johnson City, TN

Net 30

May 11th

Bidder is responsible for completing the remaining portion of this bid document.

Description

Band uniforms contract as per the attached price sheets and bidder’s instructions/specifications which are an

integral part of this bid. After an initial order, uniforms will be ordered on an as needed basis per unit prices. Unit

prices shall be firm for a five (5) year period. Note that all unit prices shall include design, fittings, delivery, any

embroidery, appliques etc. as required.

Vendor’s past performance will be taken into consideration in the contract award.

BID SUBMITTALS: Signed bid cover sheet, completed price sheets & any alternate product literature (may include

samples upon request)

Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.

Join Virtual Zoom Bid Opening: ITB# 6905 - SHHS Band Uniforms virtual bid opening; Meeting ID: 824

6920 7811; Passcode: 670052. If you do not have access to a webcam, or you have no audio with your system,

you may call this number to join: (646) 518-9805. Any issues accessing the zoom web meeting please call

423.975.2711 for direct assistance.

Bidder’s Reminder: ● Bid to be signed in ink by authorized company representative; ● Verify prices, extensions and total as correct

By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation General

Terms & Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other Parties and

the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19) contained in this

bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid, each bidder and each

person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury,

that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. § 12-12-106 & T.C.A. § 12-4-119.

.

SUBMITTAL INSTRUCTIONS:

Firm Name______________________________________________

Submit electronically per link below or place

signed bid response in a sealed envelope

plainly identified on the outside with vendor

name and bid name and number. Vendor

responsible for delivery to Johnson City

By________________________________________________

PRINTED & SIGNED

Address_______________________________________________

Purchasing Dept., Debbie Dillon- Director,

209 Water Street, Johnson City, TN 37601 on

________________________________________________

or before the bid opening date and time.

Telephone_____________________________________________

ELECTRONIC RESPONSES: CLICK HERE

Fax________________________________________________

E-Mail________________________________________________

THIS SHEET MUST BE SIGNED AND RETURNED WITH BID SUBMITTAL TO BE CONSIDERED VALID

ITB# 6905 - JOHNSON CITY SCHOOLS

Band Uniform Requirements

Johnson City Schools is requesting sealed bids from qualified vendors to design, furnish and deliver two

hundred (200) marching band uniforms meeting the specifications listed below.

SECTION 1 – GENERAL INFORMATION

1.01 Purpose

Johnson City Schools seeks a qualified vendor to design, manufacture, and deliver marching band

uniforms for use by the Johnson City Schools band program.

1.02 Quantity

Total quantity requested is 200 uniforms of varying sizes as an initial order

1.03 Delivery Location

Uniforms shall be delivered to:

Science Hill High School

1509 John Exum Parkway

Johnson City, TN 37604

1.04 Timeline

● Proof designs due: within 30 days of award

● Final delivery: no later than August 30th, 2026

SECTION 2 – SCOPE OF WORK

The vendor shall provide all labor, materials, fittings, packaging, and delivery necessary to complete the

project.

Services shall include:

A. Design consultation with band director and school administration

B. Sample uniform for approval prior to production

C. Manufacture of uniforms meeting specifications

D. Delivery and inventory labeling

E. Replacement pricing for additional uniforms

SECTION 3 – TECHNICAL SPECIFICATIONS

3.01 Uniform Components

Each uniform shall include:

A. Jacket/Coat

B. Plume

C. Shako Wrap/Hat Wrap

D. Optional accessories quoted separately (Front side cape, Gauntlets, etc.)

3.02 Jacket Specifications

A. Fabric

● 100 percent polyester or polyester blend marching band fabric

● Minimum weight: 12 oz per linear yard

● Colorfast and fade resistant

● Breathable and wrinkle resistant

B. Construction

● Reinforced seams at shoulders, elbows, and side panels

● Heavy duty zipper or concealed front closure

● Adjustable waist or side panels for multi-year sizing

● Fully lined interior

C. Design

● Custom design incorporating Johnson City Schools colors, per below.

● Embroidery shall be high density stitched, minimum 10,000 stitch count

● Appliqué elements shall be securely stitched

D. Durability

● Designed for minimum five year use with regular marching band wear

● Machine washable or easy care fabric required

3.03 Plume Specifications

A. Minimum 12-inch plume height unless otherwise approved.

B. Color to match uniform design.

C. Secure plume holder included.

3.04 Design Approval

A. Vendor shall provide digital renderings within 30 days of award.

B. Vendor shall provide one full physical sample uniform.

C. Production shall not begin until Johnson City Schools approval is received.

3.05 Delivery Requirements

A. Delivery shall include an inventory spreadsheet.

B. Delivery deadline shall be no later than August 30th, 2026.

3.06 Warranty

A. Minimum one year workmanship warranty.

B. Manufacturer warranty on materials.

C. Vendor shall repair or replace defective items within 30 days.

3.07 Replacement Pricing

Vendor shall provide:

A. Individual uniform replacement price

B. Component replacement price

C. Price guarantee for five years

3.08 Vendor Experience

Vendor must provide:

A. References from at least two high school band programs

B. Photos of recent uniform projects

C. Minimum five years marching band uniform experience

SECTION 4 – BID SUBMISSION REQUIREMENTS

Vendors must include:

1. Signed bid cover sheet

2. Completed pricing sheet

3. Delivery timeline

4. Warranty details

5. References from at least two high school band programs

6. Samples of any documents requiring City Signatures.

SECTION 5 – EVALUATION CRITERIA

Bids will be evaluated based on:

● Cost

● Quality of materials

● Design capability

● Vendor experience

● Delivery timeline

● References

Johnson City Schools reserves the right to reject any or all bids and award in the best interest of the

school system.

ITEM DESCRIPTION

ITB# 6905 – SHHS BAND UNIFORMS

PRICE SHEET

UNIT COST

TOTAL

1. 200 each Band Uniform sets (Jacket/Coat, Plume &

Shako Wrap/Hat Wrap).

UNIT PRICES: (shall be firm for 5 years):

2. Jacket/Coat

3. Plume

4. Shako Wrap/Hat Warp

$____________ $_____________

$______________/ea

$______________/ea

$______________/ea

Provide pricing and details on any optional accessories available: (Front side cape, Gauntlets, etc.):

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

COMPANY NAME: ________________________________________

To be considered complete and return with bid submittal

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