Project Information

Bid Title

Surveillance Camera Installation

Issuing Agency

City of Geneva

Location

Illinois

Published Date

Dec 26, 2025

Closing Date

Feb 3, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	Surveillance Camera Installation
Category:	Requests For Bids and Proposals
Status:	Open

Description: The City of Geneva is seeking qualified proposals for surveillance camera installations at City Hall, Police Station and the Public Works Facility. Please see related documents for complete details Publication Date/Time: 12/26/2025 2:30 PM Closing Date/Time: 2/3/2026 10:00 AM Contact Person: Pete Adams Facilities Manager Ph: 630-232-4560 padams@geneva.il.us Related Documents: Surveillance Camera Installation

Attachment Preview

City of Geneva

SURVEILLANCE INSTALLATION (CH, PD, PW)

PROJECT DOCUMENTS

for

The City of Geneva’s

Surveillance Installation

at

City Hall, Police Station, and Public Works Buildings

January 2026

City of Geneva

SURVEILLANCE INSTALLATION (CH, PD, PW)

INDEX

NOTICE TO BIDDERS ............................................................................................................................... 2

PROJECT OVERVIEW & TERMS ............................................................................................................. 3

CAMERAS ............................................................................................................................................... 3

CABLING................................................................................................................................................. 3

LIFT USAGE............................................................................................................................................ 3

PLANS ...................................................................................................................................................... 4

PERMITS.................................................................................................................................................. 4

FACILITY INSPECTIONS...................................................................................................................... 4

SCHEDULE & WORK HOURS .............................................................................................................. 4

INSTRUCTIONS & REQUIREMENTS FOR PROPOSALS ..................................................................... 5

GENERAL INFORMATION ..................................................................................................................... 11

PROPOSAL FORM.................................................................................................................................... 13

PLANS ........................................................................................................................................................ 14

NOTICE TO BIDDERS

The City of Geneva (City) is seeking a qualified proposals for Surveillance Camera installations at the City

Hall, Police Station, and Public Works buildings in Geneva, IL.

Time and Place of Opening of Bids

Contractors shall submit two (2) complete copies of their bids in a single, sealed envelopes with the words

"SURVEILLANCE BID" clearly marked on them. Bids will be received by the City of Geneva, Illinois

until 10:00 a.m. on Monday; February 2, 2026 at the office of the Geneva City Hall, located at 22 South

First Street, Geneva, IL 60134, at which time the bids will be publicly opened and read aloud. Proposals

submitted after the time specified will be returned to the bidder unopened. Bids that are not complete will

not be read out loud after opening and will be returned.

Description of Work

The City’s SURVEILLANCE INSTALLATION project is for the supply and installation of 29 surveillance

cameras and corresponding Cat6 cabling from the cameras to a bidder provided patch panel at the

designated rack location in three (3) of the Cities’ Primary Facilities including:

City Hall (22 South First Street)

Police Station (20 Police Plaza)

Public Works (1800 South Street)

9 Cameras

9 Cameras

11 Cameras

The City of Geneva, Illinois reserves the right to reject any or all bids and waive technicalities.

Bidders may withdraw their proposal providing the bidder makes a request to withdraw their proposal in

writing or in person before the scheduled time of the bid opening.

City of Geneva

SURVEILLANCE INSTALLATION (CH, PD, PW)

PROJECT OVERVIEW & TERMS

For the SURVEILLANCE INSTALLATION project, the City is seeking the supply and installation of 29

surveillance cameras and corresponding Cat6 cabling from the cameras to a bidder provided patch panel at

the designated rack location for 3 of the Cities’ primary Facilities including:

City Hall (22 South First Street)

9 Cameras

Police Station (20 Police Plaza)

9 Cameras

Public Works Facility (1800 South Street)

11 Cameras

CAMERAS

Turing SMART TP-MED8M28 8MP IR Turret IP Camera 2.8mm https://turing.ai/products/smart-series

Proposals without the City selected hardware will NOT be accepted. The City WILL Accept alternate

camera product proposals if a vendor wishes to offer an equal or greater featured camera option. The

Proposal form provides blanks for alternate camera pricing and the bidder is required to provide technical

specifications for any alternate camera products.

CABLING

Bidder is to provide Cat6 cable runs are to be terminated on a bidder provided patch panel installed on an

existing rack, and connected to the existing city provided data switch using bidder provided patch cables.

Cabling & Patch Panels used must be UL/ETL Certified & comply with ANSI/TIA-568-C.2 Performance

standards. This includes correct usage of plenum or shielded cabling as circumstances may (or may not)

require.

Bidder is required to comply with NEC Codes for low voltage cabling installation, specifically NEC 720-

11 and NEC 800.25.

Switch port assignments for patching to be provided at time of installation.

LIFT USAGE

The installation will require the usage of a boom lift that can safely operate on unlevel ground for the

installations at City Hall and the Police Station (potentially up to 40 ft extension for east elevation of both

buildings). Bidder should assume costs of providing the boom lift for the City Hall and Police Station

installations into their bid price. For the sake of lift rental pricing, bidders should assume the installations

at the Police Station and City Hall can be performed consecutively.

For the Public Works building installation, the city will provide access to the city owned scissor lift,

which is capable of reaching the underside of the roof for all accessible interior areas; The City also has &

will provide access to one of multiple trucks with booms and buckets to safely work from. The city

estimates that all cable runs and camera installations for the Public Works building will be available via

these means.

Bidder is responsible to use sheets of plywood or other means to protect turf and other non-paved surfaces

and landscaping from damage to the extent possible during installations. If the contractor finds

themselves in a circumstance where damage to a landscaped area is necessary in order to access any areas

of the building, the City must be notified PRIOR to the damage occurring. If this prior notice does not

take place the Bidder/Contractor assumes responsibility to restore the affected area to the state it was in

prior to the damage. Any grading or landscaping repairs deemed to be the responsibility of the

City of Geneva

SURVEILLANCE INSTALLATION (CH, PD, PW)

bidder/contractor must be completed by no later than 6/30/2026; if not completed the city will deduct the

contracted cost of the restoration from the final payment.

PLANS

Satellite views and floorplans for each building marked with approximate camera and rack locations for

cable runs; found at the end of this document.

PERMITS

Permits are NOT required for this type of low voltage installation in Geneva at this time.

FACILITY INSPECTIONS

The Contractor shall complete a thorough, initial inspection prior to submitting their proposal. The 3

facilities will be available for review on Thursday January 22, 2026.

Note, the Police Station and City Hall are across the street from each other. The City’s FM will lead any

visitors on a walking tour around the Police Station first, then City Hall; after everyone will return to their

vehicles and drive to Public Works to walk the building, led by the FM.

Police Station (20 Police Plaza)

9:00 am

City Hall (22 South First Street)

9:15 am

Public Works (1800 South Street)

9:40 am

During these inspections only general clarifying questions will be answered. Any specific or term clarifying

questions are to be submitted in writing via email to the Facilities Manager at padams@geneva.il.us by no

later than Tuesday, January 27th 2026.

SCHEDULE & WORK HOURS

The City is seeking for work to be completed by no later than May 31st 2026.

The Contractor shall submit a construction schedule at the preconstruction meeting in substantial

conformance with the projected milestone dates listed below but no later than within 48 hours after the pre-

construction meeting.

Item

Facility Inspections

Deadline for Inquiries

Bids Due & Opening

City Council Award

Notice of Award

Substantial 95% Completion

100% Completion

Date

Thurs, Jan 22, 2026

Tues, Jan 27, 2026

Mon, Feb 2, 2026

Mon, Feb 16, 2026

Wed, Feb 18, 2026

May 15, 2026

May 31, 2026

Comment

9:00 am @ Police Station

10:00AM @ City Hall

Punch List Remaining

All Punch List Items Completed

Daily work is to be performed during the operational hours, Monday to Friday from 7:00 am to 3:30

pm (work may proceed until 4:30 pm at City Hall and Police Station).

The Facilties will be closed and unavailable for work for the following scheduled City Holidays:

Presidents' Day

Spring Holiday

Memorial Day

Monday, Feb. 16, 2026

Friday, April 3, 2026

Monday, May 25, 2026

EXECUTION OF THE CONTRACT: The bidder that is awarded the contract shall execute a contract and

submit contract bonds for an equal amount within fifteen (15) calendar days after receiving the Notice of

Award, they shall submit a certificate of insurance showing that their company meets the required minimum

City of Geneva

SURVEILLANCE INSTALLATION (CH, PD, PW)

coverage listed in the Specifications. Work shall not start, there shall be no mobilization and no onsite

deliveries shall be taken until the required insurance has been submitted and accepted by the City. This

insurance policy shall be maintained during the life of the contract until final acceptance of the project by

the City. Failure on the part of the successful bidder to provide a certificate of insurance within the time

stipulated could void the award with resultant forfeiture of the Proposal Guaranty.

INSTRUCTIONS & REQUIREMENTS FOR PROPOSALS

By submitting a bid, the Bidder is affirming that they have carefully read and examined all of the contract

documents and has visited the site and is aware of the requirements necessary to complete the work with

their own forces and as listed in this contract. Submission of a proposal is conclusive assurance and warranty

the Bidder and any subcontractors have examined the materials, visited the site and understood all

requirements for the performance of the work. The Bidder will be responsible for all errors in the proposal

resulting from failure or neglect to conduct an in-depth examination.

The City of Geneva will, not be responsible for any additional cost, expenses, losses or changes in

anticipated profits resulting from such failure or neglect found in the submission. Bidders are to alert the

City of any errors or omissions observed in the specifications prior to submission.

All Bidders shall submit a five (5%) percent bid bond, and the successful Bidder shall submit a contract

bond for the full amount (100%) of their bid. In both cases the guarantor shall be a surety company

authorized to do business in the State of Illinois. A cashier’s check for the amounts as described above can

be submitted in lieu of the bonds.

If any Vendor is in doubt as to the true meaning of any part of the specifications, or other contract

documents, he may submit to the Facilities Manager (FM) a written request for an interpretation. The FM

will give an interpretation of the matter in question by issuing an "Addenda". The FM will not respond to

written requests for interpretation that are received less than 5 business days before the opening.

The Bidder shall comply with all applicable laws.

The successful Vendor shall submit a copy of his/her insurance policy listing the City of Geneva as an

additional insured.

Bids and Contracts shall be signed by the Primary Bidder/Contractor, partners in a Partnership, or the

president of the Corporation making the submission. A proxy having Power of Attorney who can show

proof that they are duly authorized to sign on the behalf of the entity making the submission may also sign

the documents on their behalf. In the case of a corporation bids shall also bear the attested signature of the

secretary of the corporation and the impression of the corporate seal.

After the contract has been awarded by the City Council, the Contractor shall receive a Notice of Award.

After the award, the Contractor shall then have a maximum of 15 business days to submit the necessary

documentation, the Contractor may be required by the City, to work with the FM formalize and sign the

bid documents as a work contract.

A Notice to Proceed will be issued when the Contractor has submitted all the necessary documentation. No

site work shall begin before the Notice to Proceed is issued.

1. Contractors shall submit two (2) complete copies of their bids in a single, sealed envelopes with the

words "SURVEILLANCE BID" clearly marked on them.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.