Project Information

Bid Title

Farmer Street Cemetery Improvement Project: Phase 1

Issuing Agency

City of Newnan

Location

Georgia

Published Date

Dec 1, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	Farmer Street Cemetery Improvement Project: Phase 1
Category:	Invitation to Bid
Status:	Open

Description: The City of Newnan seeks qualified and experienced contractors to undertake Phase 1 of the Farmer Street Cemetery Improvements Project, located at 92 Farmer Street, Newnan, Georgia. The Farmer Street Cemetery is a historic African American cemetery and burial ground and holds exceptional cultural significance. The project’s intent is to enhance public accessibility and interpretation while preserving the dignity and integrity of the historic landscape. Improvements are guided by the City of Newnan and the Farmer Street Cemetery Commission, with design completed by Pond & Company. The site encompasses approximately 8.76 acres, with approximately 1 acre of proposed disturbance for the phase 1 improvements and a zoning designation of OCR (Open Space/Conservation/Recreation). All work will take place in and around known and potential burial areas, and extreme care must be taken to avoid any disturbance of graves or cultural materials. Contractors must treat the site with the utmost respect, following all applicable preservation, archaeological, and environmental regulations. Work shall include, but is not limited to: Demolition of existing asphalt driveway Installation of new asphalt driveway and formalized parking Installation of fencing and masonry columns along Farmer Street Installation of a pedestrian concrete path and “entrance node” Stormwater management/bioretention infrastructure Landscaping For inquiries, contact Hasco Craver, Asst. City Manager by phone or email . Publication Date/Time: 12/1/2025 8:00 AM Closing Date/Time: 1/13/2026 2:00 PM Contact Person: Hasco Craver, Asst. City Manager Related Documents: Invitation to Bid_2025 (PDF) FSC_Bid Schedule_Phase 1 (XLSX) FSC_Bid Plans_Phase 1 (PDF)

Attachment Preview

City of Newnan, Georgia

Invitation to Bid (ITB)

for

Farmer Street Cemetery Improvement Project:

Phase 1

Issue Date:

Issued By:

Inquiries:

Registration:

Bids Due:

Bid Opening:

December 1, 2025

City of Newnan

Office of City Manager

25 LaGrange Street

Newnan, GA 30263

Hasco Craver, Assistant City Manager

City of Newnan

hcraver@newnanga.gov

Friday, December 12, 2025, by 5:00 PM, EST

Tuesday, January 13, 2026, by 2:00PM, EST

Tuesday, January 13, 2026, by 2:00PM, EST

CITY OF NEWNAN, GEORGIA

[Lump Sum Bid Proposal – Farmer Street Cemetery Improvement Project: Phase 1]

A. PURPOSE

The City of Newnan, Georgia, located 35 miles southwest of downtown Atlanta, on Interstate 85

South, and county seat of Coweta County, Georgia, is seeking Competitive Sealed Proposals from

qualified Professional Firms for the Farmer Street Cemetery Improvement Project: Phase 1. Work

required under this Contract includes furnishing materials, labor, equipment, etc. for the scope of

the project.

Bid packages, consisting of construction drawings, specifications and bid instruction, are available

on the city’s website:

www.newnanga.gov

B. GENERAL INFORMATION AND SCHEDULE

This ITB has been issued on December 1, 2025. All Firms interested in submitting a bid MUST

REGISTER the Firm’s name and appropriate contact information on or before Friday, December

12, 2025. Registration must be submitted to Hasco Craver, Assistant City Manager, at

hcraver@newnanga.gov.

Basis of award will be LUMP SUM after close evaluations by City Staff from criteria listed on page

5-6. Interviews are not planned at this time.

Title of ITB:

Date of Issue:

Last day to register

Last day to submit questions:

Date of final answers:

Bid due date:

Copies of bid required:

Bid opening date:

Bid submission location:

Bid opening location:

Project name:

Site location/Size:

Funding source:

Estimated Construction Budget:

Firm selection schedule:

Desired completion schedule:

FACT SHEET

Farmer street Cemetery Improvement Project: Phase 1

December 1, 2025

December 12, 2025

January 2, 2026

January 7, 2026

January 13, 2026, 2:00PM, EST

1 original, 1 copy plus 1 digital copy

January 13, 2026, 2:00PM, EST

Newnan City Hall, Office of the City Manager

Newnan City Hall, Office of the City Manager

Farmer Street Cemetery Improvement Project: Phase 1

92 Farmer Street, Newnan, GA 30263/8.76 acres

City of Newnan

$675,000.00

February 2026

December 2026

Page 2

Written responses to all written inquiries received by January 2, 2026, will be e-mailed to all firms

on record with the City of Newnan, Georgia as having been issued the ITB on or before January 7,

2026. No City staff or other officials associated with the Project should be contacted regarding

this ITB. Doing so may result in disqualification.

All inquiries regarding this ITB Must be in writing via email and addressed to:

Hasco Craver, Assistant City Manager, hcraver@newnanga.gov

An original, one (1) copiy and one (1) digital copy of this ITB are to be submitted to:

Hasco Craver,

Newnan Assistant City Manager

25 Lagrange Street

Newnan, Georgia 30263

Bids must be submitted no later than 2:00PM, EST, January 13, 2026. Bids must be received in a

sealed envelope or container marked “Competitive Sealed Bids for Professional Firm – Farmer

Street Cemetery Improvement Project: Phase 1”. Place the Project name and opening date on

the submitting envelope or container.

No bid will be received or accepted after the above specified date and time of the bid opening.

Bids submitted after the designated date and time will be deemed invalid and returned unopened

to the proponent.

We appreciate your submittal and interest in assisting the City of Newnan with this endeavor.

No Proposer may withdraw its bid and must honor its bid within 90 days after the actual date of the

opening thereof.

Page 3

C. BACKGROUND

The City of Newnan seeks qualified and experienced contractors to undertake Phase 1 of the Farmer

Street Cemetery Improvements Project, located at 92 Farmer Street, Newnan, Georgia. The Farmer Street

Cemetery is a historic African American cemetery and burial ground and holds exceptional cultural

significance.

The project’s intent is to enhance public accessibility and interpretation while preserving the dignity and

integrity of the historic landscape. Improvements are guided by the City of Newnan and the Farmer Street

Cemetery Commission, with design completed by Pond & Company.

The site encompasses approximately 8.76 acres, with approximately 1 acre of proposed disturbance for

the phase 1 improvements and a zoning designation of OCR (Open Space/Conservation/Recreation).

All work will take place in and around known and potential burial areas, and extreme care must be taken

to avoid any disturbance of graves or cultural materials. Contractors must treat the site with the utmost

respect, following all applicable preservation, archaeological, and environmental regulations.

D. SCOPE OF SERVICES

It is anticipated that the Agreement between the City of Newnan, GA and the selected firm will

contain the following scope of work. The full scope of services will be defined within the contract

executed with the City of Newnan, GA.

Work shall include, but is not limited to:

• Demolition of existing asphalt driveway

• Installation of new asphalt driveway and formalized parking

• Installation of fencing and masonry columns along Farmer Street

• Installation of a pedestrian concrete path and “entrance node”

• Stormwater management/bioretention infrastructure

• Landscaping

All work must comply with the Construction Documents completed by Pond & Company and must

conform to erosion and sediment control, tree protection, and burial protection notes as indicated in the

drawings.

Work near graves, monuments, or unmarked burial depressions shall be performed using hand tools or

low-impact machinery only, as specified on the cover sheet and demolition plans. No ground disturbance

may occur outside the approved Limits of Disturbance (LOD) without written approval from the City.

Page 4

Protection of Site and Graves

The following site-specific protection standards are mandatory:

1. Limits of Disturbance (LOD):

All work must remain within designated boundaries shown on plan sheets. Tree protection

fencing (TPF) and silt fencing must be installed and maintained throughout construction.

2. Burial Protection:

o No heavy machinery or excavation within marked or suspected burial areas.

o Hand tools must be used for removal of surface materials, trail shaping, and fence

installation near graves.

o If artifacts or unmarked burials are encountered, work must stop immediately, and the

City, Engineer of Record, and Registered Professional Archaeologist must be notified.

Please note that the City of Newnan will be employing an archeological monitoring firm

that must be present during land disturbing activities at or near know and potential burial

sites. The archeological monitoring firm will be hired outside of this contract and will

work for the City of Newnan directly.

3. Tree and Root Zone Protection:

o Root pruning, bridging, and low-impact grading techniques must be used per sheets

LD101 and CG101.

o Protective measures (e.g., plywood or 6" mulch mats) must remain in place until final

grading.

4. Equipment Restrictions:

o No tracked or wheeled equipment within Critical Root Zones (CRZ) or Protected Burial

Zones.

o All access routes must be approved by the City prior to mobilization.

5. Cultural Sensitivity:

o All personnel must attend a pre-construction briefing on cemetery sensitivity, preservation

laws, and site conduct prior to commencing work.

Compliance and Documentation

• Contractor shall comply with Georgia cemetery protection laws (O.C.G.A. §36-72), National Historic

Preservation Act, and all City of Newnan ordinances.

• A Site Protection Plan shall be submitted to the City for review and approval prior to mobilization.

Page 5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.