Project Information

Bid Title

Boom Truck

Issuing Agency

Henderson Water Utility

Location

Kentucky

Published Date

May 20, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-01

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-01
Bid Title:	Boom Truck
Category:	Invitation for Bid (IFB)
Status:	Open

Description: INVITATION FOR BID The Henderson Water and Sewer Commission of the City of Henderson, Kentucky will receive sealed competitive bids at its office at 111 5th St, Henderson, Kentucky 42420, until 1:30 p.m. local time on the 4 th day of June 2026 at which time the bids will be opened and considered for the purchase of the following: 2024-2026 Boom Truck Henderson Water Utility Bid Ref # 2026-01 BIDS MUST BE SUBMITTED ON THE OFFICIAL BID FORMS IN ACCORDANCE WITH THE BID SPECIF/CATIONS. Specifications and Instructions to Bidders may be obtained from: HWU website: https;//www.hkywater.org/bids.aspx Questions should be directed to the Procurement and Revenue Manager, Susan Bryant, at 270-869-6609. The Water and Sewer Commission reserves the right to accept or reject any or all bids in whole or in part and to waive informalities and/or technicalities in the bids. Conflicts of interest, gratuities and kickbacks as defined and provided for in K.R.S. 45A.455 are absolutely prohibited. Clarifications and Addenda will be posted on the HWU procurement web site as listed above Publication Date/Time: 5/20/2026 2:00 PM Publication Information: Boom Truck Closing Date/Time: 6/4/2026 1:30 PM Submittal Information: Hard copies must be submitted Bid Opening Information: Sealed in envelope Contact Person: Questions should be directed to the Procurement and Revenue Manager, Susan Bryant, at 270-869-6609 or susan.bryant@hkywater.org Business Hours: M-F 7:00-4:00 Related Documents: Invitation for Bid 2026-01

Attachment Preview

INVITATION FOR BID

The Henderson Water and Sewer Commission of the City of Henderson, Kentucky will receive sealed

competitive bids at its office at 111 5th St, Henderson, Kentucky 42420, until 1:30 p.m. local time on the

4th day of June 2026 at which time the bids will be opened and considered for the purchase of the

following:

2024-2026 Boom Truck

HENDERSON WATER UTILITY

Bid Ref # 2026-01

BIDS MUST BE SUBMITTED ON THE OFFICIAL BID FORMS IN ACCORDANCE WITH THE BID SPECIF/CATIONS.

Specifications and Instructions to Bidders may be obtained from:

HWU website: https;//www.hkywater.org/bids.aspx

Questions should be directed to the Procurement and Revenue Manager, Susan Bryant, at 270-869-

6609.

The Water and Sewer Commission reserves the right to accept or reject any or all bids in whole or in part

and to waive informalities and/or technicalities in the bids. Conflicts of interest, gratuities and kickbacks as

defined and provided for in K.R.S. 45A.455 are absolutely prohibited.

Clarifications and Addenda will be posted on the HWU procurement web site as listed above.

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Boom Truck

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4 June 2026

SOLICITATION INSTRUCTIONS AND CONDITIONS

1. DEFINITIONS:

As used herein:

a. The term "solicitation" includes the Invitation for Bid, Solicitation Instructions and Conditions,

Bid Form and Technical Specifications, and any Clarifications or Addenda issued by the Owner.

b. The term "offer" means "bid" or "proposal.11

c. The term "Vendor'' shall mean the party responsible for furnishing submittals, equipment,

accessories, controls, operation and maintenance manuals and training, startup services and

warranting the equipment as required in this Invitation for Bids. Prior to award of contract, a

potential Vendor may be referred to by the terms "Bidder" or "Offeror."

d. The term "Owner" shall mean the Henderson Water Utility (HWU), 111 5th St, Henderson,

Kentucky, 42420.

e. The term "Purchase Order'' shall mean the document executed by the Vendor and the Owner.

f. The term "Nonresident bidder" is defined by KRS 45A.494(3).

g. The term "Resident bidder" is defined by KRS 45A.494(2).

h. The term "Qualified bidder" means Kentucky Industries for the Blind, Incorporated; any nonprofit

corporation that furthers the purposes of KRS Chapter 163; or a qualified nonprofit agency for

individuals with severe disabilities as described in KRS 45A.465(3).

2. PREPARATION OF OFFERS

a. Offerors shall examine the drawings, specifications, schedule, and all instructions. Failure to do

so shall be at the offeror's risk.

b. Offers shall set forth full, accurate, and complete information as required by the solicitation.

Offers that contain an offeror's own special terms and conditions in conflict with the terms of

the solicitation or state statutes and regulations may be rejected.

c. Each offeror shall furnish the information required by the solicitation on the bid forms included

herein. The offeror shall sign the solicitation in ink and type or print in ink his name, firm,

address, telephone number, and date. Erasures or other changes shall be initialed in ink by the

person signing the offer. Approved electronic format may also be accepted.

d. Any explanation or statement which the offeror wishes to make concerning the bid shall be

written separately and independently of the proposal or bid, attached to the bid form, and

placed in the envelope with the bid. Any such statement or explanation must refer to the bid

submitted and shall also be signed by the offeror.

e. Unit price for each unit offered shall be shown and such price shall include packing and delivery

to HWU unless otherwise specified within the Bid Form and shall include startup and training

services where specified in the Technical Specifications. Fuel Surcharges and any other

miscellaneous charges should be included in the unit price. A total shall be entered in the amount

column of the schedule for each item offered. In case of discrepancy between a unit price and

extended price, the unit price shall govern.

f. Cash discounts shall not be considered in making the award of the contract.

g. Trade discounts shall be deducted by the vendor in calculating the unit price quoted, unless

otherwise stated.

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h. Offers for supplies or services other than those specified shall not be considered unless

authorized by the solicitation.

i. If applicable, the proposal shall include guaranteed time schedules for submission of shop

drawings after award of the Purchase Order, and for shipment of equipment after receipt of

approved shop drawings. The award of the Purchase Order will be based on the quoted price

and an acceptable shop drawing and equipment delivery schedule.

j. Time, if stated as a number of days, shall include Saturdays, Sundays, and Holidays. One day is

24 hours; One week is 7 days; One month is 28 days.

3. OFFEROR CLARIFICATION - REQUEST AND RESPONSE

Any explanation desired by an offerer regarding the meaning or interpretation of the solicitation

drawings, specifications, etc., shall be requested in writing to the Procurement and Revenue

Manager, not less than three (3) calendar days prior to the bid opening date. Oral explanations or

instructions given before the award of the contract shall not be binding. Any information given to a

prospective vendor concerning a solicitation shall be furnished to all prospective vendors as an

amendment or clarification of the solicitation, if such information is necessary to vendors in submitting

offers on the solicitation, or if the lack of such information would be prejudicial to uninformed vendors.

4. ACKNOWLEDGEMENT OF ADDENDA TO SOLICITATIONS

Receipt of an addendum to a solicitation shall be acknowledged by the offerer. Such acknowledgement

shall be received prior to the hour and date specified for receipt of offers. Verbal acknowledgement

shall not be accepted. Failure to acknowledge addenda may cause the bid to be considered non­

responsive.

5. PROTEST PROCEDURES

a. Protests prior to bid opening

Any protests prior to bid opening must be submitted in writing and received by HWU at least

three (3) calendar days prior to bid opening. This three (3) calendar day deadline may be

waived by the HWU Procurement and Revenue Manger for good cause shown. The HWU

Procurement and Revenue Manger will issue a response to the protest no later than three (3)

calendar days after receipt of the protest. The response shall be in writing and set forth the

reasons for the response.

Upon receipt of a protest, the HWU Procurement and Revenue Manger will immediately

determine if the bid opening should be postponed. If the bid opening is postponed, HWU will

notify all prospective bidders who have been furnished a copy of the specifications that a request

for review has been received and that the bid opening is postponed. Upon issuance of its

response to the protest, HWU will issue an appropriate addendum rescheduling the bid

opening.

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4 June 2026

b. Protests after bid opening

Protests after bid opening will be considered only as to issues which were not apparent before

bid opening. After bid opening no protests of specifications will be considered.

Any protest after bid opening, including a protest of contract award, must be submitted in

writing and received by HWU within five (5) calendar days of the action being protested. No

other form of protest will be considered. After the time for protest of contract award has

expired, these protest procedures will be considered inapplicable, and any disputes will be

resolved by HWU under contract provisions or other remedies, if available.

Protests submitted to HWU shall:

(a) Include the name and address of the protester.

(b) Identify clearly the procurement under which the protest is being submitted.

(c) Identify the action being protested and provide sufficient detailed documentation to

support the protest action.

(d) Indicate the action, ruling or relief desired from HWU.

The HWU Procurement and Revenue Manger will review the protest and render his or her decision in

writing within five (5) calendar days of receipt of the protest, setting forth reasons for his or her

decision.

HWU is responsible, in accordance with good administrative practice and sound business judgment,

for the settlement of all contractual and administrative issues arising out of the procurement, including

protests, contract defaults, disputes or breaches. The decision of the HWU Procurement and

Revenue Manger as to protests shall be final and conclusive, unless, within five (5) calendar days of

the date a decision was rendered by the HWU Procurement and Revenue Manger, a written appeal

of the same is submitted by the bidder to the Water and Sewer Board of Commissioners. Any appeal

to the Board of Commissioners shall include:

(a) A statement of the grounds for review and any supporting documentation.

(b) A copy of the protest filed with HWU and a copy of the HWU Procurement and Revenue

Manger’s decision.

If the appeal is submitted prior to award of a contract, HWU will not award until the matter is resolved.

If the contract has been awarded prior to the appeal, the Bidder shall proceed diligently with the

performance of the contract.

6. SUBMISSION OF OFFERS

a. Offers and modifications thereof shall be enclosed in sealed envelopes and addressed to the

office specified in the solicitation. The offerer shall show the opening hour and date specified

in the solicitation, the solicitation number, and the name and address of the offeror on the face

of the envelope(s).

b. Telegraphic or facsimile offers shall not be considered unless authorized by the solicitation;

however, offers may be modified by telegraphic or facsimile notice, if such notice is received

prior to the hour and date specified for receipt. Telegraphic or facsimile modifications shall not

mention unit prices or total price; but shall only refer to percentage change or numerical change

(i.e., "reduce unit price of item 1 byP$ag1e.050of")1.7

Boom Truck

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4 June 2026

Commodity Codes

• NAICS 811111General Automotive Repair
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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