Project Information

Bid Title

Art Supplies

Issuing Agency

Town of Westerly

Location

Rhode Island

Published Date

Apr 29, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

27-08

Original Source

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Bid Documents

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Project Description

Bid Number:	27-08
Bid Title:	Art Supplies
Category:	Special Industries Equipment, Supplies and Accessories
Status:	Open

Publication Date/Time: 4/29/2026 12:30 PM Closing Date/Time: 5/20/2026 2:00 PM Related Documents: 27-08 RFQ Art Supplies 27-08 Art Supplies Attachment B

Attachment Preview

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

REQUEST FOR QUOTATION

RFQ Description-Art Supplies

RFQ Number: 27-08

April 29, 2026

Westerly Public Schools, Westerly, RI, acting through its Purchasing Agent, is hereby soliciting

sealed bids for the above referenced RFQ and you are hereby invited to submit an Individual

Unit Prices for this Request for Quotation, in strict accordance with the Bid Documents.

TERMS AND CONDITIONS

Bids shall be based on the Terms and Conditions as referenced in this Request for Quotation.

BID DUE DATE/SUBMITTING INSTRUCTIONS

BIDS ARE DUE and MUST BE SUBMITTED on the attached PRICING SPREADSHEET, NO LATER THAN 2:00

p.m. May 20, 2026. A Bid submitted on other than the attached BID BREAKDOWN FORM may be

rejected. Envelopes containing bids must be sealed and addressed to Eileen Cardillo, Purchasing

Agent, Westerly Town Hall, 45 Broad St., Westerly, RI 02891, and must be clearly marked with the

Name and Address of Bidder, Bid Due Date and Time, and RFQ Number and Title. Bidders must include

one hard copy and a Public copy on a flash drive of the Bid as defined in the Instruction to Bidders.

BIDDER’S QUESTIONS

Questions regarding this solicitation must be emailed and received by the Purchasing Agent, Eileen

Cardillo ecardillo@westerlyri.gov no later than 12:00 p.m. on May 12, 2026, in a Microsoft Word

attachment with the corresponding solicitation number. Questions, if any, and responses will be

posted on the Westerly Public Schools/Town of Westerly website at www.westerlyri.gov as an

addendum to this solicitation

SPECIAL INSTRUCTIONS TO BIDDERS

1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.

2. Quotes must be firm until June 30, 2027.

3. Bid Completeness - Pricing submitted on this project must be an all-inclusive price. The

intent of an all-inclusive Price is such that no Adds or Change Orders will be necessary.

4. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.

5. QUOTES MUST BE FIRM FOR A MINIMUM OF 120 DAYS FROM DATE OF SUBMISSION

RFQ BID DOCUMENTS

Attachment A – Scope of Work, Page 3-13

Attachment B – Bid Form, Pages 14-15 and Excel spreadsheet included with

specifications

Attachment C – Instruction to Bidders Pages 16-18

Appendix A – Bidder Certification Pages 19-23

BIDDER CERTIFICATION and DISCLOSURE FORM: Bidders must include, complete, sign

and submit a Bidder Disclosures & Certification Questions Form with each bid proposal.

This solicitation is available at www.westerlyri.gov.

1

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

Westerly Public Schools reserves the right to reject any/all bids, waive any informalities in the bids

received and to accept and award the bid to the lowest qualified bid deemed most favorable to the interest

of the School.

The Town/School does not discriminate based on age, color, gender, national origin, race, religion, sexual

orientation, or disability in accordance with applicable laws and regulations.

Regards,

Eileen Cardillo

Purchasing Agent

Town of Westerly/ Westerly Public Schools

45 Broad Street

Westerly, RI 02891

Tel: (401) 348-2599

www.WesterlyRI.gov

2

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

ART SUPPLIES

ATTACHMENT "A"

SCOPE OF WORK

RFQ 27-08

Description of Scope & Quantity

This Supplier will be responsible to furnish and deliver the following:

Art Supplies ordered through a purchase order only.

DELIVERY REQUIREMENTS & DATES

Supplier shall delivery per the following schedule:

Monday-Friday 8:00am – 3:30pm

SPECIFICATIONS

The following Specifications, define the Scope of Work of the Bid Package:

All prices must include inside delivery and shipping costs.

Please use the attached Excel spreadsheet included with the bid specifications to supply

quote.

Prices are to be firm until June 30, 2027.

3

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

27-08 RFQ ART SUPPLIES 2026-2027

SPECIFICATIONS

BID PRICES FIRM UNTIL JUNE 30, 2027

TYPEWRITTEN SUBMISSIONS ONLY

The Art Dept. is very specific as to the quality of an item that they specify no substitutions on

(Please adhere to this request) and do not bid if you do not carry the specific item requested.

1. ALL BIDS MUST INCLUDE INSIDE DELIVERY TO ALL SCHOOL LOCATIONS

PROVIDE A DELIVERED PRICE

2. ABSOLUTELY NO SUBSTITUTIONS ON CRAYOLA, SPEEDBALL & AMACO PRODUCTS OR

PRODUCTS

THAT STATE (NO SUBS)

3. CHANGE UNITS TO AGREE WITH YOUR SPECIFIC PRICES (IF QUANTITY IS DIFFERENT

PLEASE SPECIFY HOW MANY PER PACKAGE.)

COMM.

CODES

005-14

005-14-1

050-40

050-40-2A

050-40-4A

050-40-4B

050-40-4D

050-40-4E

050-40-4F

050-40-4?

050-40-4?

050-040-4?

050-40-4L

050-40-5

050-40-16

050-40-24

050-40-25

050-40-26

050-40-27

050-40-28

050-40-29

050-40-32

050-40-33

050-40-34

EST

QTY UNITS

15 PAD

20 BOX

20 DOZEN

25 DOZEN

10 EACH

13 EACH

10 EACH

7 EACH

7 EACH

10 EACH

6 EACH

20 SET

25 EACH

20 EACH

20 EACH

20 EACH

20 EACH

20 EACH

30 EACH

20 EACH

23 EACH

23 EACH

20 EACH

DESCRIPTION

ABRASIVES, COATED: CLOTH, FIBER, SANDPAPER, ETC…

Sandpaper Pads, 12 Sheets/Pad

DRAWING AND PAINTING SUPPLIES: BRUSHES, CANVAS, CHALK, COLORS

Crayons-Crayola Standard Wax #241T-24/Box NO SUB

General Charcoal Pencil 4B

General Charcoal Pencil White

Acrylic Paint Bright Red 1/2 Gallon

Acrylic Paint Titanium White 1/2 Gallon

Acrylic Paint Chrome Yellow 1/2 Gallon

Acrylic Paint Raw Umber 1/2 Gallon

Acrylic Paint Raw Sienna 1/2 Gallon

Acrylic Paint Green Oxide 1/2 Gallon

Acrylic Paint Violet 1/2 Gallon

Crayola Colored Pencils-24 Color Set NO SUB

Crayola Tempera - Squeeze Bottle - Pint Blue

Crayola Tempera - Squeeze Bottle - Quart Brown

Crayola Tempera - Squeeze Bottle - Quart Green

Crayola Tempera - Squeeze Bottle - Quart Orange

Crayola Tempera - Squeeze Bottle - Quart Red

Crayola Tempera - Squeeze Bottle - Quart Violet

Crayola Tempera - Squeeze Bottle - Quart White

Crayola Tempera - Squeeze Bottle - Quart Turquoise

Crayola Tempera - Squeeze Bottle - Quart Yellow Not orange yellow

Crayola Tempera - Squeeze Bottle - PINT Fluorescent Red

Crayola Tempera - Squeeze Bottle - PINT Fluorescent Orange

4

050-40-35

050-40-36

050-40-37

050-40-38

050-40-40

050-40-41

050-40-50

050-40-6

050-40-56

050-40-61

050-40-62

050-40-63

050-40-64

050-40-65

050-40-66

050-40-67

050-40-68

050-40-69

050-40-70

050-40-70

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

23 EACH

23 EACH

23 EACH

20 EACH

20 EACH

23 EACH

23 EACH

20 EACH

0 EACH

20 EACH

26 EACH

26 EACH

20 EACH

20 EACH

22 EACH

22 EACH

20 EACH

20 EACH

20 EACH

20 EACH

22 EACH

20 EACH

0 PKG

32 EACH

32 EACH

4 EACH

0 EACH

25 EACH

0 EACH

32 EACH

44 SET

0 EACH

0 EACH

0 EACH

40 EACH

40 EACH

0 EACH

0 EACH

0 EACH

0 EACH

0 EACH

0 EACH

Crayola Tempera - Squeeze Bottle - PINT Fluorescent Yellow

Must be Yellow not Orange Yellow

Crayola Tempera - Squeeze Bottle - PINT Fluorescent Green

Crayola Tempera - Squeeze Bottle - PINT Fluorescent Blue

Crayola Tempera - Squeeze Bottle - Quart Fluorescent Purple

Blick Crayola Premier Tempera Peach 16oz.

Crayola Paint - Pint Gold NOT WASHABLE

Crayola Paint - Pint Silver NOT WASHABLE

Crayola Water Color Brush #2000 - #6

Tempera brushes 1/16" MUST BE FLAT

Speedball Water Soluble Printing Ink Yellow 2.5 Liquid oz.

Must be Yellow not Orange Yellow

Speedball B.P. Ink - 4oz. - Waterbase - Black

Speedball B.P. Ink - 4oz. - Waterbase - Blue

Speedball B.P. Ink - 4oz. - Waterbase - Green

Speedball B.P. Ink - 4oz. - Waterbase - Magenta

Speedball B.P. Ink - 4oz. - Waterbase - Orange

Speedball B.P. Ink - 4oz. - Waterbase - Red

Speedball B.P. Ink.- 4oz. - Waterbase - Silver

Speedball B.P. Ink.- 4oz. - Waterbase - Turquoise

Speedball B.P. Ink.- 4oz. - Waterbase - Violet

Speedball B.P. Ink. - 4oz. Waterbase - Brown

Speedball B.P. Ink.- 4oz. - Waterbase - White

Blickrylic Cobalt Blue AD0711-5188

A0312-1000 Round 10-Well Tray Plastic pkg. of 12

A05944-0039 Blick Scholastic Red Sable Bright Set

A05948-0039 Blick Scholastic Pointed Red Sable Round Set

B00711-5238 Blickrylic Ultramarine Blue

B30413-5016 Amaco lg Series Gloss Glazes 24 Lt. Blue

Acrylic Paint-Black 1/2 gal.

Crayola Refills Black Oval Pan

Sakura Cray-Pas 432 Stick Junior Artisan Classpack

Faber Castell Studio Soft Pastel Sets

Crayola Watercolor Refills OVAL ONLY Violet

Crayola Watercolor Refills OVAL ONLY Yellow

Crayola Watercolor Refills OVAL ONLY Red

Crayola Watercolor Refills OVAL ONLY Red-Violet

Crayola Watercolor Refills OVAL ONLY Turquoise

Crayola Watercolor Refills OVAL ONLY Green

Crayola Watercolor Refills OVAL ONLY Orange

Crayola Watercolor Refills OVAL ONLY Blue

Crayola Watercolor Refills OVAL ONLY Red-Orange

Crayola Watercolor Refills OVAL ONLY Blue-Violet

Amaco large Series Gloss Glazes 67 Fire Orange

5

Commodity Codes

• NAICS 711510Independent Artists, Writers, and Performers

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