Project Information

Bid Title

Mailing Services

Issuing Agency

City of Seattle

Location

Washington

Published Date

Apr 28, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

SU0-6569

Original Source

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Bid Documents

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Project Description

Project ID: SU0-6569

Title: Mailing Services

Addenda: 0

Release Date: 4/28/2026

Due Date: 6/11/2026

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Mailing Services

Invitation To Bid

FAS - Purchasing

54186 , 541860 , 54187 , 541870 , 561 ... show all

Project ID: SU0-6569

Release Date: Tuesday, April 28, 2026

· Due Date: Thursday, June 11, 2026 10:00am

Posted Tuesday, April 28, 2026 8:09am

All dates & times in Pacific Time

Draft Response Events RSVP No Bid43 days, 15 hours, 42 minutes

Post Information

Posted At:Tue, Apr 28, 2026 8:09 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Seattle is seeking comprehensive, reliable and cost-effective mailing services to support communications for multiple departments. Communications will include business licenses, court documents, utility notices, renewal forms, public notices and other time-sensitive materials sent to residents, businesses and other stakeholders. The Vendor will be expected to provide services on an as-needed basis throughout the contract term and must be able to scale service levels depending on order size and urgency.

The City currently has a pool of six (6) contracts for mailing services that are nearing expiration (#4304, #4407, #4404, #4403, #4405, and #6215). Therefore, the City is seeking competitive bids to establish a new pool of contracts for mailing services to replace the existing expiring contracts. Over the past two years, the average annual spend for these services has been $1.2 million.

These contracts will be available to all City Departments. Some of the highest users of mailing services contracts include: Seattle Public Utilities (SPU), Seattle Municipal Courts (SMC), Ethics and Elections, Office of Sustainability and Environment, Seattle Department of Transportation (SDOT), Seattle City Light (SCL), Human Resources (HR), Finance and Administrative Services (FAS), License and Tax Administration (LTA) and Seattle Animal Shelter (SAS).

Timeline

ITB Issued:

April 28, 2026

Pre-Bid Conference (Non-Mandatory):

May 6, 2026, 11:00am

https://teams.microsoft.com/meet/26483513453507?p=NC8J4Xeqi6CbU2NaOV
Meeting ID: 264 835 134 535 07
Passcode: tq6GW3fe

Dial in by phone
+1 206-686-8357,,893945957# United States, Seattle
Phone conference ID: 893 945 957#

Join on a video conferencing device
Tenant key: seattle@m.webex.com
Video ID: 112 974 165 7

Deadline For Questions:

June 4, 2026, 5:00pm

Sealed Bids Due to the City / Bid Opening:

June 11, 2026, 10:00am

https://teams.microsoft.com/meet/217084014727780?p=0z2eiyKDQF1xk9bNhb

Meeting ID: 217 084 014 727 780
Passcode: Fa3S2iP2

Dial in by phone
+1 206-686-8357,,561820738# United States, Seattle
Phone conference ID: 561 820 738#

Join on a video conferencing device
Tenant key: seattle@m.webex.com
Video ID: 118 021 318 7

Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)
• NAICS 561499All Other Business Support Services

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