Project Information

Bid Title

Request for Tenting and Staging for Community Wide Special Events

Issuing Agency

City of Dublin

Location

California

Published Date

May 7, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Tenting and Staging for Community Wide Special Events
Category:	Parks and Community Services
Status:	Open

Description: Overview This Request for Proposals is for rental, delivery, set-up and tear-down of event-related rental furnishings, such as tenting and staging. Please submit a proposal that includes all associated costs that meet and/or exceeds the following proposal specifications for rental equipment for City of Dublin Special Events. Project Description Vendor will provide rental, delivery, set-up, and teardown of event related rental furnishing, such as furniture, tenting and staging for the following City of Dublin events and festivals for Fiscal Years 2026-28: General requirements and services for all City of Dublin events and festivals: Event dates and times are subject to change at sole discretion of City. Confirm all event logistics with City staff one month prior to the event dates. Assist City staff in identifying all event needs. Ensure all tenting and other equipment meets City and Alameda County Fire Department requirements for ingress, egress, fire suppression, total occupancy, etc. Provide staff to be onsite during inspections by City staff and Alameda County Fire. This RFP does not confirm the City’s exact needs as event details and layout may change. Exact orders and equipment need’s will be confirmed 10 days prior to each event. Provide on-site event supervisor during event set-up. The supervisor will remain on-site until City staff approves equipment setup and placement. Scope of Work Vendor will provide rental, delivery, set-up, and teardown of event related rental furnishing, such as furniture, tenting and staging for the following City of Dublin events and festivals for Fiscal Years 2026-28: General requirements and services for all City of Dublin events and festivals: Event dates and times are subject to change at sole discretion of City. Confirm all event logistics with City staff one month prior to the event dates. Assist City staff in identifying all event needs. Ensure all tenting and other equipment meets City and Alameda County Fire Department requirements for ingress, egress, fire suppression, total occupancy, etc. Provide staff to be onsite during inspections by City staff and Alameda County Fire. This RFP does not confirm the City’s exact needs as event details and layout may change. Exact orders and equipment need’s will be confirmed 10 days prior to each event. Provide on-site event supervisor during event set-up. The supervisor will remain on-site until City staff approves equipment setup and placement. Publication Date/Time: 5/6/2026 12:00 AM Closing Date/Time: 6/4/2026 4:00 PM Contact Person: Ivan San Pedro | ivan.sanpedro@dublin.ca.gov Related Documents: RFP - Tenting 2026-28

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561920Convention and Trade Show Organizers

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