Project Information

Bid Title

Orange Street Basin Conversion

Issuing Agency

Carlisle borough

Location

Pennsylvania

Published Date

Feb 9, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Orange Street Basin Conversion	March 06, 2026 1:00 PM	Open Until Contracted

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BIDDING DOCUMENTS

FOR

ORANGE STREET STORMWATER BASIN RETROFIT

Contract No. BOC 3-26

Owner:

Borough of Carlisle

53 West South Street

Carlisle, PA 17013

Owner’s Representative: Rebecca Lauver

(717) 601-5962

Email: rlauver@carlislepa.org

NOTICE

The Borough Council of the Borough of Carlisle, Cumberland County, Pennsylvania, 53 West South Street,

Carlisle, PA 17013, will accept sealed proposals until 1:30 p.m., prevailing time, March 20, 2026, for the

following:

ORANGE STREET STORMWATER BASIN RETROFIT PROJECT

All bid proposals shall be properly executed in ink without alterations and shall be complete. Each bid shall be

accompanied by a certified check, bank money order, or a Bid Bond in an amount not less than 10 percent of

the Bid total, payable to the Borough in accordance with the Instructions to Bidders. Laws and regulations

applicable to this Contract include the Commonwealth of Pennsylvania “Steel Products Procurement Act” – Act

No. 3 of 1978 as amended; and the Pennsylvania Prevailing Wage Act (Act of 1961), P.L. 987, No. 442).

Bidders are subject to all applicable provisions of the Pennsylvania wage laws, and bids shall be prepared

accordingly.

Specifications and bid forms may be obtained at no cost from the offices of the Borough of Carlisle at the address

above from 8:00 a.m. to 4:00 p.m., Monday through Friday, except holidays. The successful bidder will be

required to post a performance bond in the amount of one hundred percent (100 %) of the bid price.

All contractors on this Project are required to ensure that employees and applicants will not be discriminated

against because of race, creed, color, religion, sex, age, handicap, marital status or national originals; and, that

the statutes and regulations of federal and state law regarding non-discrimination are met.

A non-mandatory pre-bid meeting will be held at 1:00 p.m., prevailing time, March 6, 2026, at the Owner’s

office, located at 53 West South Street, Carlisle, PA 17013, with a site visit following the meeting. All

prospective bidders are encouraged to attend.

Bid Proposals will be opened at 1:30 p.m. on March 20, 2026 at the offices of the Borough of Carlisle. Unless

all bids are rejected, the lowest responsible bidder may be selected at a public meeting of the Borough Council

to be held April 9, 2026 at 6:00 p.m. at the offices of the Borough of Carlisle noted above.

Borough Council reserves the right to reject any or all bids or parts thereof and to waive any defects or

irregularities in the best interest of the Borough.

Borough of Carlisle

Susan Armstrong, Borough Manager

___________________

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INFORMATION AND INSTRUCTIONS TO BIDDERS

1. All proposals must furnish services, products and/or materials in strict compliance with those

dimensions, quantities and other requirements as noted in the Specifications attached hereto. Under

no circumstances will any products or materials be accepted that are different from or in substitution

of or for those items and components described in the Specifications.

2. All bids shall be made upon the forms supplied by the Borough of Carlisle (the “Borough”) and

mailed via U.S. Postal Service or recognized national currier service to “ATTN: BID BOC 3-26,

Borough of Carlisle, 53 West South Street, Carlisle, PA 17013” or by hand delivery to the Office

of the Borough Manager at the above address with “ATTN: BID BOC 3-26” on the outer envelope

only between the hours of 8:00 a.m. and 4:00 p.m. weekdays. Sealed bids shall be received in the

Office of the Borough Manager up to 1:30 p.m., prevailing time, March 20, 2026. The bid must be

properly sealed in an envelope and clearly marked with “BID BOC 3-26” on the bid envelope.

The bid must include the complete set of Contract Documents with the completed, notarized

non-collusion affidavit, completed Employer Verification Form (if applicable), Bid Bond, and

Bid Proposal completed and containing original signatures.

3. All bids shall give the proposed price both in words and figures and shall be signed by the Bidder

with full name and address. Where bidder is a partnership, the name and address of each partner

shall be stated in full and, if a corporation, the state where incorporated.

4. The Borough Council of the Borough of Carlisle reserves the right to reject any and all bids, to

accept or reject any part of a bid, to waive any informalities and minor irregularities in the bids and

to annul any contract if, in its opinion, there shall be a failure at any time to perform faithfully any

of its terms.

5. Bids which contain erasures, alterations, conditional bids, omissions or irregularities may be

rejected.

6. The Borough of Carlisle will award the bid to the lowest responsible bidder (hereinafter called

"successful bidder"). Responsible Bidder is defined as “in the reasonable discretion of the municipal

officials based upon considerations to include promptness, faithfulness and the capacity and ability

to do the work according to plans and specifications, measured by, among other things, the quality

of previous work, record of completing projects on time, history of payments to subcontractors and

suppliers, maintenance of permanent place of business, adequacy of equipment and plant to do the

work, technical experience and whether the Bidder has a solid financial basis to guarantee contract

completion.

7. The successful bidder agrees, if selected, to furnish a performance bond, a payment bond, evidence

of required insurance and furnish the executed Agreement within 10 days of notice of intention of

award by the Borough of Carlisle.

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8. The successful bidder shall not assign its rights under the bid awarded, in whole or in part, without

the prior written approval of Borough Council, which permission can be withheld in Council’s sole

discretion.

9. All bids shall be accompanied by a bid bond in the same form attached hereto or certified check

made payable to the Borough of Carlisle in the amount of ten percent (10%) of the bid. In the event

any bidder shall, within 10 days’ notice from the Borough of its intention to award the contract, fail

to provide completed payment and performance bonds in the same forms provided in these Contract

Documents, evidence of required insurance and the executed Agreement, the bid security provided

by that bidder by certified check or bid bond shall be forfeited to the Borough as liquidated damages.

10. In accordance with the Pennsylvania Anti-bid Rigging Act that became law on October 23, 1983,

the Borough requires each bidder to complete and return the Non-Collusion Affidavit. The Affidavit

is to be completed as follows:

a) This Non-Collusion Affidavit must be executed by the member, officer or employee of the bidder

who makes the final decision on prices and the amount quoted in the bid.

b) Bid rigging and other efforts to restrain competition and the making of false sworn statements in

connection with the submission of bids are unlawful and may be subject to criminal prosecution.

The person who signs the Affidavit should examine it carefully before signing and assure

himself/herself that each statement is true and accurate, making diligent inquiry as necessary, of

all other persons employed by or associated with the bidder with responsibilities for the

preparation, approval or submission of the bid.

c) In the case of a bid submitted by a joint venture, each party to the venture must be identified in

the bid documents and an Affidavit must be submitted separately on behalf of each party.

d) The term "complementary bid" as used in the Affidavit has the meaning commonly associated

with that term in the bidding process and includes the knowing submission of bids higher than

the bid of another firm, any intentionally high or noncompetitive bid and any other form of bid

submitted for the purpose of giving a false appearance of competition.

e) Failure to file an Affidavit in compliance with these instructions will result in disqualification of

the bid.

11. All specified services and delivery of any equipment, materials or products shall be delivered at the

successful bidder’s expense, free of any liens, encumbrances and security interests.

12. The successful bidder is responsible for being familiar with and to know the location, means of

access and all other features and conditions necessary for the successful bidder to perform the

services specified herein. All costs and expenses of delivery of every kind, type or nature shall be

the responsibility of the successful bidder. The successful bidder, its agents or representative shall

be responsible for securing and properly delivering all items and components in accordance with all

federal, state and local laws, regulations, codes and ordinances. It is the responsibility of each

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Bidder, before submitting a Bid, to visit the Project site to become familiar with local conditions

that may affect cost and furnishing of the work. Contact Rebecca Lauver at 717-601-5962 to

schedule a site visit. A bidder who has visited the site within the past two months need not visit the

site again before submitting a bid.

13. Any bids received after the deadline by which they are to be received are late bids. Such late bids

will not be considered but will be held unopened until the time of award and then returned to the

bidder. No responsibility will attach to the Borough of Carlisle for the premature opening of, or the

failure to open, a bid not properly addressed and identified. Bids may be withdrawn by written

request received from the bidder prior to the time fixed for opening.

14. If, after final payment and prior to the expiration of one year after the date of such final payment,

any services performed or items supplied by the successful bidder are found to be defective, the

successful bidder shall promptly, without cost to the Borough, properly repair defective work or

supply the Borough with non-defective items. If the successful bidder fails to repair the defective

work or supply such items within 30 days’ notice, the Borough may supply such items at the cost of

the successful bidder. The successful bidder will also be responsible for and pay all costs, fees and

attorney fees incurred by the Borough if legal action is initiated against the successful bidder due to

the successful bidder’s failure to pay such costs and expenses upon demand by the Borough.

15. The Notice, Information and Instruction to Bidders, Specifications, Non-Collusion Affidavit, Bid

Proposal, Bid Bond or other bid security, Notice of Intent to Award, Notice To Proceed, Agreement,

Performance Bond, Payment Bond shall constitute the “Contract Documents”, the terms of which

shall constitute a binding contract with the successful bidder.

16. Nondiscrimination/Sexual Harassment.

The successful bidder agrees:

a) In the hiring of any employee(s) for the manufacture of supplies, performance of work, or any

other activity required under any contract with the Borough, the successful bidder, or any

subcontractor person acting on behalf of the successful bidder, shall not discriminate by or on

the basis of actual or perceived race, color, familial status, religious creed, ancestry, handicap or

disability, age, sex, sexual orientation, gender identity or expression, national origin, the use of

a guide or support animal because of the blindness, deafness or physical handicap of the user or

because the user is a handler or trainer of support or guide animal or act in violation of the

Pennsylvania Human Relations Act (PHRA) and applicable federal laws, against any citizen of

this Commonwealth who is qualified and available to perform the work to which the

employment relates.

b) The successful bidder or any person on their behalf shall not in any manner discriminate by

reason of actual or perceived race, color, familial status, religious creed, ancestry, handicap or

disability, age, sex, sexual orientation, gender identity or expression, national origin, the use of

a guide or support animal because of the blindness, deafness or physical handicap of the user or

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