Project Information

Bid Title

Seating and Positioning Clinic 3D Printing

Issuing Agency

State Government of Tennessee

Location

Tennessee

Published Date

Nov 17, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFI 34401-99596

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Document ID & Hyperlink:	RFI 34401-99596
Event Start - Response Due:	11/17/2025 12/17/2025
Event Name:	Seating and Positioning Clinic 3D Printing
Last Updated:

Attachment Preview

STATE OF TENNESSEE

TENNESSEE DEPARTMENT OF DISABILITY AND AGING

REQUEST FOR INFORMATION

FOR

Seating and Positioning Clinic 3D Printing

RFI # 34401-99596

November 17, 2025

1. STATEMENT OF PURPOSE:

The State of Tennessee, Tennessee Department of Disability and Aging issues this Request for

Information (“RFI”) to gather information from experienced vendors and manufacturers regarding 3D

printing systems, materials, software, and support services. This information will be used to develop a

comprehensive understanding of the market and to inform the development of a future formal

solicitation (e.g., RFP). We appreciate your input and participation in this process.

2. BACKGROUND:

Issuing Agency:

State of Tennessee

Department of Disability and Aging (DDA)

Seating and Positioning Clinics Division

2.1. Introduction and Background

The State of Tennessee, Department of Disability and Aging (DDA), Seating and Positioning

Clinics Division, provides person-centered, therapeutic assessments and fabricates custom

medical equipment for individuals with Intellectual and Developmental Disabilities (ID/DD). Our

mission is to enhance mobility, positioning, and quality of life through highly specialized devices

such as custom molded seat inserts, sidelyers, trunk supports, and adaptive wheelchair

components.

Currently, fabrication relies on traditional methods involving material carving, molding, and

casting. To advance our services, improve efficiency, enhance customization, and reduce

material waste and inventory costs, the DDA is exploring the integration of advanced additive

manufacturing (3D printing) technology into our clinical workflow.

2.2 Objectives

The primary objectives for implementing 3D printing technology are:

 Increase Efficiency: Reduce the time from patient assessment to delivery of final equipment.

 Enhance Precision: Utilize digital scanning and printing for superior fit, comfort, and

therapeutic outcomes.

 Reduce Costs: Minimize material waste, physical storage needs, and inventory loss.

 Improve Technology: Modernize our fabrication process with scalable, reproducible digital

technology.

1

 Ensure Sustainability: Identify a vendor partner for long-term support, training, and

technological advancement.

3. COMMUNICATIONS:

3.1. Please submit your response to this RFI to:

Jason Camperlino – Statewide Director of Innovation Centers

Department of Disability and Aging

500 James Robertson Parkway

Davy Crockett Tower, 2nd Floor

Nashville, TN 37243

629-250-9367

Jason.Camperlino@tn.gov

3.2. Please feel free to contact the Department of Disability and Aging with any questions regarding

this RFI. The main point of contact will be:

Jason Camperlino – Statewide Director of Innovation Centers

Department of Disability and Aging

500 James Robertson Parkway

Davy Crockett Tower, 2nd Floor

Nashville, TN 37243

629-250-9367

Jason.Camperlino@tn.gov

3.3. Please reference RFI # 34401-99596 with all communications to this RFI.

4. RFI SCHEDULE OF EVENTS:

EVENT

1. RFI Issued

2. RFI Response Deadline

TIME

DATE

(Central Time (all dates are State

Zone)

business days)

November 17, 2025

December 17, 2025

5. GENERAL INFORMATION:

5.1. Please note that responding to this RFI is not a prerequisite for responding to any future

solicitations related to this project and a response to this RFI will not create any contract rights.

Responses to this RFI will become property of the State.

5.2. The information gathered during this RFI is part of an ongoing procurement. In order to prevent

an unfair advantage among potential respondents, the RFI responses will not be available until

after the completion of evaluation of any responses, proposals, or bids resulting from a Request

for Qualifications, Request for Proposals, Invitation to Bid or other procurement method. In the

event that the state chooses not to go further in the procurement process and responses are

never evaluated, the responses to the procurement including the responses to the RFI, will be

considered confidential by the State.

5.3. The State will not pay for any costs associated with responding to this RFI.

6.

INFORMATIONAL FORMS:

The State is requesting the following information from all interested parties. Please fill out the

following forms:

RFI #34401-99596

TECHNICAL INFORMATIONAL FORM

1. RESPONDENT LEGAL ENTITY NAME:

2. RESPONDENT CONTACT PERSON:

Name, Title:

Address:

Phone Number:

Email:

Respondents are requested to provide detailed information on their proposed solutions, addressing the

following areas. Please structure your response to correspond with the numbered items below.

3. Hardware & Technical Specifications

a. Describe the recommended 3D printer(s) model(s) suitable for medical/therapeutic device

fabrication (example size 24” x 24” x 24” as we are making equipment for people to use as

positioning equipment). To include seats for wheelchairs, backs for wheelchairs, positioning

equipment, etc.

b. Specify the recommended build volume, layer resolution, and print speed.

c. Detail the types of supported filaments/materials (e.g., PLA, PETG, Nylon, specialized

medical-grade composites). Please highlight materials with high durability, impact resistance,

and skin-contact safety.

d. Describe any required ancillary equipment that may be necessary to work with the supplied

3D printer (e.g., 3D scanners, post-processing curing stations, cleaning units).

4. Software & Digital Workflow

a. Describe the complete software ecosystem, including:

b. 3D scanning software if applicable (compatibility with handheld/scanner hardware).

c. CAD/CAM software for design, modification, and preparation of 3D models (e.g., smoothing

scans, adding structural supports).

d. Slicing software and its compatibility with your recommended printer. Please note if 3rd party

slicing software is compatible with printer.

e. File management and storage solutions for patient digital molds.

f. Address software licensing models (perpetual vs. subscription, number of seats).

g. Does the software allow for the end user to make density or softness changes in the flexible

materials?

h. Ability/requirements to run without an operator present (after hours, overnight).

i. Ability to stop and restart prints.

5. Implementation & Support Services

a. Project Management: Outline your proposed approach for project implementation, including

timeline from purchase to full operational capability.

b. Installation & Integration: Detail on-site installation services, including requirements for our

clinic space (power, ventilation, networking).

c. Training: Provide a detailed training plan for clinical staff (therapists, technicians) with

varying levels of technical expertise. Include initial training and ongoing training options.

d. Technical Support: Describe your technical support structure (e.g., phone, email, remote

desktop, on-site), hours of operation, and service level agreements (SLAs).

e. Software Updates: Explain the process and frequency for software updates and patches.

f. Power Outage Management: Please describe the processes for how the printer would

respond/reboot when power outages occur.

6. Vendor Qualifications and Experience

a. Provide company background and history.

b. Describe your specific experience and provide examples (case studies) of implementing 3D

printing solutions in a clinical or medical fabrication environment, particularly those serving

individuals with disabilities and/or direct experience with printing seating and positioning

equipment (wheelchair seats, etc.)

c. Provide at least three client references from similar sectors.

7. Key Performance Indicators (KPIs)

We are in the process of establishing KPIs to measure the success of this implementation. We

request that your submission propose specific, quantifiable KPIs that we should track. These

may include, but are not limited to:

a. Equipment uptime/availability.

b. Print success rate.

c. Reduction in fabrication time per device.

d. Reduction in material cost per device.

e. Staff proficiency metrics post-training.

8. Risk Assessment and Mitigation

Identify potential problems and risks associated with the implementation and ongoing use of your

proposed system. For each risk, propose a mitigation strategy. Risks may include:

a. Technology obsolescence.

b. Staff resistance or training challenges.

c. Software/hardware compatibility issues.

d. Data security of patient digital files.

e. Supply chain issues for filaments/parts.

COST INFORMATIONAL FORM

Describe what pricing units you typically utilize for similar services or goods (e.g., per hour, each, etc.:

Provide estimated cost ranges for the following. This is for informational purposes only and does not

constitute a formal bid.

a. Capital Equipment: Estimated cost for the recommended 3D printer(s), scanner(s), and

ancillary equipment.

b. Materials: Estimated cost for recommended filaments (per kilogram or roll).

c. Software: Initial licensing fees and annual recurring costs.

d. Services: Costs for installation, initial training, and annual maintenance/support contracts.

1. Describe the typical price range for similar services or goods

ADDITIONAL CONSIDERATIONS

1. Please provide input on alternative approaches or additional things to consider that might benefit

the State:

Commodity Codes

• NAICS 337127Institutional Furniture Manufacturing

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.