Project Information

Bid Title

Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services

Issuing Agency

City of Seattle

Location

Washington

Published Date

Aug 2, 2026

Closing Date

Sep 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

FA1-6796

Original Source

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Bid Documents

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Project Description

Project ID: FA1-6796

Title: Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services

Addenda: 0

Release Date: 7/31/2026

Due Date: 9/2/2026

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Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services

Invitation To Bid

FAS - Purchasing

238220

Project ID: FA1-6796

Release Date: Friday, July 31, 2026

· Due Date: Wednesday, September 2, 2026 10:00am

Posted Friday, July 31, 2026 3:31am

All dates & times in Pacific Time

Draft Response Events RSVP No Bid30 days, 15 hours, 46 minutes

Post Information

Posted At:Fri, Jul 31, 2026 3:31 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The purpose of this Invitation to Bid (ITB) is to solicit bids from interested and qualified Vendors to provide Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services for the City of Seattle (the City). Installation of new HVAC systems or renovation/upgrades extending beyond ordinary maintenance and repair is not included in the scope of this solicitation and will not be allowed under the resulting contract(s). The resulting contracts may not be used for projects better classified as Public Works.

The City currently has three contracts for HVAC Maintenance Services that were the result of ITB CTY-3760 and have reached the end of their usable life. The City is returning to the marketplace for bids and anticipates replacing and closing the following contracts as a result of this solicitation:

Contract #3760 - MCKINSTRY CO LLC

Contract #3822 - HERMANSON COMPANY LLP

Contract #3823 - KEY MECHANICAL CO OF WA

While the Department of Finance and Administrative Services (FAS) has been the primary user of these services, all resulting contract(s) will be available to all City departments.

Annual usage for all contracts in the pool for the last five years is summarized below:

Year	2021	2022	2023	2024	2025
Usage	$1,706,434.01	$2,260.215.56	$3,028,155.96	$3,278,213.96	$3,273,313.64

Timeline

ITB Issued:

July 31, 2026

Pre-Bid Conference (Non-Mandatory):

August 7, 2026, 11:00am

Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/224560304030829?p=qR0wH8z6uUz6dxUa0u

Meeting ID: 224 560 304 030 829
Passcode: P8qm9qd3

Dial in by phone
+1 206-686-8357,,863413806# United States, Seattle
Phone conference ID: 863 413 806#

Join on a video conferencing device
Tenant key: seattle@m.webex.com
Video ID: 113 157 071 2

Deadline For Questions:

August 26, 2026, 5:00pm

Sealed Bids Due to the City / Bid Opening:

September 2, 2026, 10:00am

Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/26199355728799?p=Rl5FhGfRqz9qXuD5XW
Meeting ID: 261 993 557 287 99
Passcode: PB3Tt7DD

Dial in by phone
+1 206-686-8357,,145160518# United States, Seattle
Phone conference ID: 145 160 518#

Join on a video conferencing device
Tenant key: seattle@m.webex.com
Video ID: 114 298 044 7

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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