Project Information

Bid Title

Request for Proposal on Qualifications For an Energy Services Program Internal

Issuing Agency

Tuscaloosa City Schools

Location

Alabama

Published Date

Apr 13, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposal on Qualifications For an Energy Services Program Internal

The intent of this Request for Proposal on Qualifications (RFP/Q) is to solicit qualification proposals from Energy Services Companies (ESCOs). For the purpose of this RFP/Q, “ESCO” refers to any company that is qualified to provide a turnkey energy program that includes all services listed in this RFP/Q. Responses to this RFP/Q shall describe the ESCO’s capability to identify the need for, design, install, maintain, monitor, and arrange the financing of a large-scale, comprehensive energy program that includes the services listed herein. TUSCALOOSA CITY SCHOOL SYSTEM (TUSCALOOSA CITY SCHOOLS) intends to select an ESCO and award contract(s) to perform cost-effective energy retrofits.

Please note that responses to this RFP/Q must be received on April 24, 2026, at 2:00 PM at the address below. One (1) paper copy of the response must be sealed and delivered to: TUSCALOOSA CITY SCHOOL SYSTEM 1210 Almon Ave., Tuscaloosa, AL 35401 Re: Proposal on Qualifications for a Comprehensive Energy Services Program ATTN: Mr. Jay Duke, CSFO

TCS Specification (pdf.)

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TUSCALOOSA CITY SCHOOLS

REQUEST FOR PROPOSAL ON QUALIFICATIONS

FOR AN ENERGY SERVICES PROGRAM

APRIL 10, 2026

Internal

I. PURPOSE OF SOLICITATION

The intent of this Request for Proposal on Qualifications (RFP/Q) is to solicit qualification

proposals from Energy Services Companies (ESCOs). For the purpose of this RFP/Q, “ESCO”

refers to any company that is qualified to provide a turnkey energy program that includes all

services listed in this RFP/Q. Responses to this RFP/Q shall describe the ESCO’s capability to

identify the need for, design, install, maintain, monitor, and arrange the financing of a large-scale,

comprehensive energy program that includes the services listed herein. TUSCALOOSA CITY

SCHOOL SYSTEM (TUSCALOOSA CITY SCHOOLS) intends to select an ESCO and award

contract(s) to perform cost-effective energy retrofits.

Please note that responses to this RFP/Q must be received on April 24, 2026, at 2:00 PM at the

address below. One (1) paper copy of the response must be sealed and delivered to:

TUSCALOOSA CITY SCHOOL SYSTEM

1210 Almon Ave., Tuscaloosa, AL 35401

Re: Proposal on Qualifications for a Comprehensive Energy Services Program

ATTN: Mr. Jay Duke, CSFO

TUSCALOOSA CITY SCHOOLS is not liable for any cost incurred by any person or firm

responding to this RFP/Q.

TUSCALOOSA CITY SCHOOLS reserves the right to reject as non-responsive any proposals

that do not contain the information requested in Section VII and Appendix A of this RFP/Q.

Additionally, TUSCALOOSA CITY SCHOOLS reserves the right to reject as non-responsive any

proposals which are not organized and formatted as described in this RFP/Q.

Any and all questions regarding this RFP/Q and the program it represents must be submitted in

writing to:

Mr. Jay Duke, CSFO

Email: jduke@tusc.k12.al.us

All questions will be answered by email to all bidders.

Prospective respondents must limit their contact regarding this RFP/Q to Mr. Jay Duke.

Communications by Firms, its agents, employees, and/or representatives with any employee,

agent, or representative of TUSCALOOSA CITY SCHOOLS or Tuscaloosa City School Board,

other than Mr. Jay Duke, regarding its proposal or intention to submit a proposal in response to

this RFP will be considered inappropriate communications. If any such inappropriate

communications are deemed to hinder, influence and/or alter the competitive proposal process,

TUSCALOOSA CITY SCHOOLS, in an effort to ensure a fair and equitable review and selection

process, reserves the right to decline consideration of the offender’s sealed proposal.

Request for Proposal on Qualifications

For an Energy Services Program

Internal

Page 2

II. BACKGROUND

TUSCALOOSA CITY SCHOOLS has 21 campuses.

TUSCALOOSA CITY SCHOOLS proposes to address all gas and electric utility uses in all of its

facilities for this program in multiple phases. Additionally, TUSCALOOSA CITY SCHOOLS

intends to upgrade outdated and obsolete building equipment and perform property

improvements through the program.

TUSCALOOSA CITY SCHOOLS anticipates a major reduction in annual utility costs through the

implementation of this energy program. The ESCO will provide a written guarantee of all utility

reduction and provide all financing for the project. The contract life of the program is expected not

to exceed 20 years. TUSCALOOSA CITY SCHOOLS intends to structure the program's

implementation schedule in a manner to minimize the programs financed capital needs.

Respondents to this Request for Qualifications (RFP/Q) shall identify their experience and

qualification to design, install and manage a major energy project that involve energy measure

(ECM) retrofits which address the following building components and applications: lighting, space

heating, ventilation, air-conditioning, envelope, heat recovery, energy management systems,

environmental system controls, motors, domestic water heating, fuel switching, air distribution

systems and water consumption systems. TUSCALOOSA CITY SCHOOLS is also interested in

the respondents' qualifications and experience related to programs designed to train building

occupants and maintenance workers in energy awareness.

Request for Proposal on Qualifications

For an Energy Services Program

Internal

Page 3

III. SERVICES REQUESTED

For this RFP/Q, TUSCALOOSA CITY SCHOOLS is interested in Energy Services Companies for

the identification, engineering, design, installation, training, maintenance, and financing of

approved ECMs for all of its facilities. TUSCALOOSA CITY SCHOOLS has the option to contract

all or some of the services listed above in phases if necessary.

If TUSCALOOSA CITY SCHOOLS contracts project financing through the ESCO, payment for

the contracted services will be indexed to measure reductions in annual energy costs or

consumption and will not begin until after the project is operational and generating savings. If

financing is necessary, it shall be structured so that annual payments never exceed annual

savings. Services will be required to provide the financing in such a manner as to ensure that all

costs are paid for from only the savings associated with the energy program. Operational savings

will be scrutinized as part of annual savings. The ESCO must make available a program that

guarantees the energy savings of the energy services financed. The ESCO’s demonstrated ability

to provide this guarantee will be an evaluation criterion.

All equipment provided by the ESCO for this program shall have a history of successful operating

experience in similar installations and shall be in new and unused condition. This equipment shall

be state-of-the-art with readily available replacement parts. All equipment used for this program

shall be approved by TUSCALOOSA CITY SCHOOLS prior to installation.

Request for Proposal on Qualifications

For an Energy Services Program

Internal

Page 4

IV. SELECTION PROCESS

Proposal Evaluation

Interested ESCOs responding to this RFP/Q with a proposal must provide the information

required to complete the forms included in Appendix A. TUSCALOOSA CITY SCHOOLS will

evaluate submittals and choose the most highly qualified ESCO.

Engineering Proposal

Upon completion of the proposal evaluation, TUSCALOOSA CITY SCHOOLS and the ESCO will

design a Letter of Agreement which, when approved by TUSCALOOSA CITY SCHOOLS, will

allow the ESCO to proceed with the energy analysis, feasibility study, conceptual engineering

design and permitting plan for a district-wide energy program.

Upon acceptance of the Letter of Agreement by the Board of Education, TUSCALOOSA CITY

SCHOOLS and the ESCO will sign the agreement, thereby requiring the ESCO to proceed. If

during this phase, it is determined that the program options identified by the ESCO do not fall

within mutually agreed upon acceptable financing requirements and project scope, the Letter of

Agreement will be terminated with no financial liability to TUSCALOOSA CITY SCHOOLS. Shall it

be determined that the project’s feasibility is within the agreed-upon financing parameters and

project scope and TUSCALOOSA CITY SCHOOLS terminates the Letter of Agreement for any

reason, then TUSCALOOSA CITY SCHOOLS agrees to compensate the ESCO a mutually-

agreed upon amount for the engineering design and permitting effort incurred through

termination. That amount will be stated in the Letter of Agreement.

Negotiating and Signing of Contract

Upon the determination that the project is feasible and acceptable to TUSCALOOSA CITY

SCHOOLS, an Energy Services Agreement (ESA) will be drawn up between TUSCALOOSA

CITY SCHOOLS and the ESCO. All engineering, design and permitting costs incurred by the

ESCO under the Letter of Agreement will be incorporated into the ESA. Upon acceptance of the

ESA by the School Board, the ESA will be signed, and the program will commence. It is

anticipated that the ESA will be presented to the School Board on or before October 1, 2026.

Request for Proposal on Qualifications

For an Energy Services Program

Internal

Page 5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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