Project Information

Bid Title

26-99360 City Hall - Attorney and Clerks Office Remodel

Issuing Agency

City of Duluth

Location

Minnesota

Published Date

Mar 24, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

26-99360 City Hall – Attorney and Clerks Office Remodel (due 4/15)

• 26 99360 Invitation To Bid

Attachment Preview

Purchasing Division, Finance Department

218-730-5340 | purchasing@duluthmn.gov

Room 120 | 411 West First Street | Duluth, Minnesota 55802

www.duluthmn.gov

INVITATION TO BID

City Hall – Attorney and Clerks Office Remodel

BID NUMBER: 26-99360

BIDS DUE: WEDNESDAY, APRIL 15, 2026 BY 2:00 PM CT

PROJECT DESCRIPTION:

The project consists of renovating the 4th floor Attorney’s space and the 3rd floor Clerk’s office within

City Hall, 411 W 1st Street, Duluth, MN 55802. The sequencing of work and scheduling of work areas to

be coordinated with the City. All work within project area must be completed prior to work on remaining

areas unless authorized by owner.

ANTICIPATED START DATE:

April 30, 2026 or within ten days of receiving the Notice to Proceed, whichever is later.

SUBSTANTIAL AND FINAL COMPLETION DATES:

The dates shall be established by the Contractor. Once work commences, the Contractor shall proceed

continuously and complete the work without delay.

PRE-BID MEETING:

A pre-bid meeting will be held at 10:00AM CT on Thursday, March 26, 2026 at the Duluth City Hall. All

interested bidders are strongly encouraged to attend and should meet in Lakeside Conference Room

430 at 411 W 1st Street, Duluth, MN 55802.

QUESTIONS:

Please submit any questions regarding this project via e-mail to Purchasing@duluthmn.gov.

Responses will be issued as an addendum to this solicitation. Deadline to submit questions is

Thursday, April 9, 2026 by 4:00 PM CT.

The selected contractor will be issued a construction contract (draft included in the Standard City Contracting

Forms in the Bid Express solicitation as well as the City’s Forms & Contracts page. Notice to Proceed will be

issued once the agreement is fully executed.

Specification may be viewed and downloaded at no cost at www.bidexpress.com. Bidders must create a free

account with Bid Express®; and login to search for city projects (search by City of Duluth or the bid number).

Bid Express® does charge a nominal fee for bid submission. More information can be found at

https://www.infotechinc.com/bidding.

Proposal forms, contract documents, plans and specifications may also be on file at the following offices:

Minnesota Builder’s Exchange and Builder’s Exchange of Wisconsin.

INSTRUCTIONS TO BIDDERS

Bids must be submitted electronically through Bid Express® at www.bidexpress.com. Bid surety in the amount

of 5% of the total bid must be submitted with each bid. Bid bonds may be submitted electronically, either

The City of Duluth is an Equal Opportunity Employer.

through Surety2000 or Tinbu within the Bid Express solicitation or emailed to purchasing@duluthmn.gov.

Paper bid bonds, certified checks or bank drafts payable to the City of Duluth may be mailed or dropped off at

City Hall, 411 W. 1st Street, Room 120, Duluth, MN 55802. Regardless of the method of submission, bid surety

must be received by Purchasing prior to the bid opening.

The City Purchasing Agent or their designee will conduct a public bid opening immediately after the deadline

for receiving bids. Bidders may view the opening by going to the City’s Bids & Requests for Proposals page

and selecting the appropriate link.

No alternatives to the specification will be considered unless specifically requested. Erasures or other changes

to the bid must be initialed and dated, however no special conditions shall be made or included in the bid form

by the bidder.

The City of Duluth reserves the right to split the award where there are savings to the City, to waive

informalities and to reject any and all bids. Price may not be the only consideration for bid award. Bids must be

firm for a minimum of 60 days.

Responsible Contractor Form A-2, Additional Subcontractors List - Contractors must complete the

Responsible Contractor Form and Attachment A-1 within BidExpress as part of their bid submission. The

awarded contractor is also required to complete and submit Responsible Contractor Form A-2 whenever

additional subcontractors are added to the project. This form can be found in the Standard Contract

Documents section of the BidExpress solicitation and as part of the Responsible Contractor Form found at the

City’s Forms & Contract’s page.

Please note that the following requirements also apply to this project, and any additional required

documents must be submitted prior to award/contract execution.

1. Insurance – Contractor must provide proof of Public Liability and Automobile Liability Insurance with limits

not less than $1,500,000 Single Limit prior to the commencement of work. The City of Duluth must be named

as an additional insured. Please refer to the draft Contract, Section 8.

2. Performance & Payment Bonds – The awarded contractor will be required to submit performance and

payments bonds in the full amount of the project cost prior to award.

3. Project Labor Agreement (PLA) - A PLA will be required for any bid that is over or could virtually go over

$150,000. A copy of the City standard PLA is found at the City’s Forms & Contract’s page.

4. Community Benefits Provisions - A Community Benefits Best Efforts Plan will be required for any

project that includes a PLA. The required form is found at the City’s Forms & Contract’s page as well as a link

to additional community benefits information, including the program specifications and a process flowchart.

5. Out of State Contractor - Unless a State of Minnesota Certificate of Exemption is provided, any out-of-

state bidder receiving a bid award will have 8% retained from invoice payments on any contracts over $50,000.

Submit a signed copy of the Exemption from Surety Deposits for Non-Minnesota Contractors form when submitting

Payment and Performance Bonds.

6. Prevailing Wage - Not less than the minimum salaries and prevailing wages as set forth in the

contract documents must be paid on this project.

The City of Duluth is an Equal Opportunity Employer. Contractor shall comply with all applicable Equal

Employment Opportunity laws and regulations.

CITY OF DULUTH

Patrice Stalvig

Purchasing Agent

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541110Offices of Lawyers

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