Project Information

Bid Title

Invitation to Bid - Mayor's Office Alteration at City Hall Addendum 1

Issuing Agency

City of Paducah

Location

Kentucky

Published Date

Mar 30, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Invitation to Bid - Mayor's Office Alteration at City Hall

i5 design group, inc. is accepting proposals on behalf of The City of Paducah, Public Works Department for the Mayor's Office Alteration on April 02, 2026, at 2 p.m. CST. All Bids received will be publicly opened and read aloud in the Commission Chambers, Second Floor, City Hall, 300 South 5th Street, Paducah, Kentucky.

A MANDATORY PRE-BID MEETING will be held at the Paducah City Hall building located at 300 South 5th Street on March 23, 2026, at 2:30 p.m. CST.

Two site visits are scheduled and as follows

Site Visit #1 – 3/12/2026 – 2:00 p.m.

Site Visit #2 – 3/19/2026 – 10:30 a.m.

Site visits must be completed at one of the above dates and times. They are not mandatory, but it is recommended to attend at least one. Non-scheduled site visits will not be allowed.

This Project will consist of demolition and removal of two doors, existing coffee bar, existing closet, and existing entry door, creating closet in new location, infill of two doors, new bulletproof aluminum entry  system with wood door, minimal electrical updates, new ceiling tile in full accordance with the Specifications.

Mayor's Office Alteration - Bid Packet

Mayor's Office Alteration - Drawings

Mayor's Office Alteration - Addendum 1

Attachment Preview

ADDENDUM #1 -Paducah City Hall – Mayor’s Office Alterations

Responses for RFI’s

1. Are all walls to be taken to deck?

a. Yes, however the walls around the Mayor’s office run to deck currently. Please see

attached SI-1.0 to clarify which walls to take to deck.

2. What are preferred work hours?

a. Preferred work hours are during business hours (8:00am-4:30pm CST). However, it is

requested to provide an alternate to the bid to perform work outside of business hours.

b. This Alternate would be Alternate #3.

3. Are there specific requirements on buzzer and access control system?

a. The city has decided to approach the buzzer and access control system after completion

of the project. Please provide infrastructure for electric strike and low voltage to this

location, Owner will provide and install access control system.

4. Will a bid form be provided?

a. Bid form was part of initial specifications, however, additional space for alternates has

been provided on bid form. Please see attached updated bid form.

5. There are missing pages from front end specifications, please provide?

a. It appears that original numbering of front end specifications were off, there are not any

pages missing.

6. Is there an estimate for bonding purposes?

a. There is not an estimate to be provided. Bonding should be done off of your bid value.

7. Please provide dust control measures for work to ensure that construction dust is not

escaping to other suites or common space.

8. To capture some sort of value for potential of making the bulletproof glass wider in the case

that the wood panels are not salvageable after removal, please provide a $15,000

allowance for additional 2 panels that will be required.

9. Acknowledgment of receipt of Addendum #1 required in bid.

10. Current bid dates remain unchanged and are as follows:

a. BID DATE: April 2nd at 2:00 pm, location remains the same.

b. RFI DEADLINE: Was March 25th, 2026. RFIs will no longer be accepted

NOTES:

1. WALLS INDICATED IN RED IN THE

BELOW DIAGRAM ARE TO BE

EXTENDED TO DECK AS DESCRIBED IN

ORIGINAL CONSTRUCTION

DOCUMENTS

design group, inc

401 Broadway

Paducah KY 42001

PH : 270.444.0305

POI

102

178 SF

RECEPTION

100

442 SF

CITY MANAGER

103

273 SF

MAYORAL OFFICE

104

333 SF

VERIFY THESE THREE

WALLS ARE SEALED TO

DECK

ASST. CITY

MANAGER

105

260 SF

Sheet Number

SI-1.0

ALL RIGHTS RESERVED. These drawings are the property of i5 design group, inc., and may not be reproduced or the concepts illustrated therein used on this or other projects, in whol e or in part, or used in construction of any other specific project, without the expressed written consent of the Designer.

00310

BID FORM

PAGE 1 OF 3

CITY OF PADUCAH, KENTUCKY

PUBLIC WORKS DEPARTMENT

BID PROPOSAL FOR PADUCAH CITY HALL – Mayor’s Office Alterations

Proposal of _____________________________________________________

(hereinafter called Bidder), organized and existing under the laws of ______________

(state) and doing business as

*, as

applicable to the City of Paducah, Kentucky (hereinafter referred to as Owner.)

*Insert "A Corporation", A Partnership" or "An Individual"

In compliance with your Invitation for Bid, Bidder hereby proposes to furnish all the necessary

labor, materials, equipment, tools and services necessary for the construction of the Mayor’s Office

Alterations in accordance with the plans, specifications and other contract documents prepared by the

Architect and City Public Works Department, at the prices stated below.

By submission of this Bid, each Bidder certifies that this Bid has been arrived at independently,

without consultation, communication or agreement as to any matter relating to this Bid with any other

Bidder or with any other competitor.

The Bidder further understands the quantities shown herein are estimates only and the Owner

reserves the unlimited right to add to or delete from same at its discretion. In case of a discrepancy in

the extension of a bid price, the unit price shall govern over the total price for all items.

Security in the sum of $

, in the form of a Bid Bond or cashier’s

check, said amount being equal to Five Percent (5%) of the Total Bid Amount, is submitted herewith in

accordance with the Specifications. This Security is furnished to the Owner as a guarantee that the

agreement will be executed and all bonds required shall be furnished within ten (10) days after award of

the Contract to the undersigned. Additionally, the Bidder has submitted with this Bid Proposal the

required signed and notarized Certifications as required by the laws of the Commonwealth of Kentucky.

Failure of the Bidder to comply with these provisions will make the Bid Non-Responsive and shall

result in disqualification of the submitted Bid Proposal.

If Notice of Award is given to the Bidder within Sixty (60) days after the time of receipt of Bids, the

Bidder agrees to execute and deliver a Contract Agreement in the prescribed form and furnish the

required bonds and insurance within ten (10) days after the Contract is presented for signature.

Bidder will submit along with proposal, a full construction schedule. Bidder hereby agrees to

commence work under this contract on or before a date to be specified in the Notice to Proceed and to

fully complete the project within the time frame of the submitted schedule thereafter.

In submitting this Bid, it is understood that the right is reserved by the Owner to reject any and all

Bids in accordance with the City of Paducah’s Code of Ordinances and the Specifications. Additionally,

any Award may be made to the Bidder with the most value for all items, groups of items, or on an

individual item basis, whichever is deemed to be in the best interest of the City.

00310

BID FORM

PAGE 2 OF 3

BID PROPOSAL:

Attachments to the Bid Proposal Required:

1. Bid Bond in the amount of 5% of the bid.

2. Bidder’s Certification Signed and Notarized.

3. All additional information as required within the Technical Specifications.

4. Construction Schedule.

SUB-CONTRACTORS:

Subcontractors (if any) who the Bidder proposes to use on the project shall be listed. Once the

bidder's proposal has been accepted, there shall be no deviations from the list, except as requested by,

or upon approval of, the Owner.

Item

Description

DIV 1 General Conditions

DIV 2 Sitework

DIV 3 Concrete

DIV 4 Masonry

DIV 5 Metals

DIV 6 Wood & Plastics

DIV 7 Thermal & Moisture Protection

DIV 8 Doors & Windows

DIV 9 Finishes

DIV 10 Specialties

DIV 11 Equipment

DIV 12 Furnishings

DIV 13 Special Construction

DIV 14 Conveying Systems

DIV 15 Mechanical

DIV 16 Electrical

Alternate #1: UL Level 7 Rated Frame,

Glass, and Door

Alternate #2: Replace Ceiling Grid

Alternate #3: Work to be performed after

hours

Value

Subcontractor/Supplier

TOTAL BID AMOUNT:

All Subcontractors are subject to the approval of the Owner. If certain branches of work are to be done by the Prime

Contractor, so state. The following list of proposed subcontractors is required to be completed, executed and

submitted as part of the Bidder’s proposal.

00310

BID FORM

PAGE 3 OF 3

PREFERENCE TO KENTUCKY BIDDERS

In accordance with KRS 45A.365, prior to a contract being awarded, a resident bidder of the

Commonwealth shall be given a preference against a non-resident bidder registered in any state that

gives or requires a preference to bidders from that state. The preference shall be equal to the preference

given or required by the state of the non-resident bidder.

Bidder is a resident of the following state: ______________________________

If Bidder is a non-resident of the Commonwealth of Kentucky, indicate if any preference is given

by the resident’s state: ___________________________________

ADDENDUM

The Bidder hereby acknowledges receipt of Addenda(s) #___________ (if any) Dated

__________________ and is fully aware of the implications of the addendums on the Bid.

BID DOCUMENTS:

Bid Documents including the Bid Guaranty, shall be enclosed in an envelope clearly labeled with

the words "Bid Documents, Name of Project, Name of Bidder, and Date and Time of Bid Opening,"

in order to guard against premature opening of the bid. Bids received late will be disqualified and

returned to the sender unopened.

The Bidder herein certifies that all specifications have been reviewed and that any variations to

the said specifications, including exceptions to or enhancements to same, are clearly indicated as an

attachment to this bid.

THE ABOVE PROPOSAL IS HEREBY RESPECTFULLY SUBMITTED BY:

BIDDER: _______________________________________________________

BY: ___________________________________ DATE: __________________

TITLE: _________________________________________________________

ADDRESS: _____________________________________________________

_____________________________________________________

PHONE: _________________________ FAX: ________________________

CELL PHONE: ___________________ E-MAIL:_______________________

FEDERAL TAXPAYER IDENTIFICATION NUMBER: _____________________

KENTUCKY TAXPAYER IDENTIFICATION NUMBER: ____________________

CITY OF PADUCAH BUSINESS LICENSE NUMBER: ____________________

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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