Project Information

Bid Title

DEBRIS REMOVAL & EMERGENCY SERVICES FOR THE CITY OF PORT ARTHUR

Issuing Agency

City of Port Arthur

Location

Texas

Published Date

Nov 11, 2025

Closing Date

Nov 26, 2025

Government Level

State & Local

Status

Closed

Ref. #

P25-086

Original Source

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Project Description

Bid Number:	P25-086
Bid Title:	DEBRIS REMOVAL & EMERGENCY SERVICES FOR THE CITY OF PORT ARTHUR
Category:	Services
Status:	Open

Publication Date/Time: 10/9/2025 8:22 PM Closing Date/Time: 11/26/2025 3:00 PM Submittal Information: City Secretary Office Addendum Date/Time: 11/10/2025 #3 Contact Person: clifton.williams@portarthurtx.gov Download Available: Yes Plan & Spec Available: Purchasing Office Business Hours: 8:00 am - 5:00 pm Fax Number: 409-983-8291 Related Documents: RFP-Debris Removal ADDENDUM DEBRIS ADDENDUM 2 DEBRIS ADDENDUM 3 DEBRIS

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CHARLOTTE M. MOSES, MAYOR

HAROLD L. DOUCET, SR.,

MAYOR PRO TEM

COUNCIL MEMBERS:

WILLIE BAE LEWIS, JR.

TIFFANY L. HAMILTON EVERFIELD

DONEANE BECKCOM

THOMAS KINLAW, III

DONALD FRANK, SR.

RONALD BURTON, CPM

CITY MANAGER

SHERRI BELLARD, TRMC

CITY SECRETARY

ROXANN PAIS COTRONEO

CITY ATTORNEY

OCTOBER 9, 2025

REQUEST FOR PROPOSAL

DEBRIS REMOVAL & EMERGENCY SERVICES FOR THE CITY OF PORT ARTHUR

.

DEADLINE: Sealed Proposal submittal must be received and time stamped by 3:00 p.m., Central Standard

Time, Wednesday, October 22, 2025. (The clock located in the City Secretary’s office will be the official

time.) All proposals received will be read aloud at 3:15 p.m. on Wednesday, October 22, 2025 in the City

Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.

MARK ENVELOPE: P25-086

DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your proposal to:

CITY OF PORT ARTHUR

CITY SECRETARY

or

P.O. BOX 1089

PORT ARTHUR, TEXAS 77641

CITY OF PORT ARTHUR

CITY SECRETARY

444 4TH STREET, 4th Floor

PORT ARTHUR, TEXAS 77640

POINTS OF CONTACT:

Questions concerning the Invitation to Proposal or Scope of Work should be directed in writing to:

City of Port Arthur, TX

Clifton Williams, Purchasing Manager

P.O. Box 1089

Port Arthur, TX 77641

clifton.williams@portarthurtx.gov

Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams

P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for

your convenience in submitting proposals for the enclosed referenced services for the City of Port

Arthur.

Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall

be placed in a sealed envelope, with the Vendor’s name and address in the upper left-hand corner

of the envelope.

ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE

OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP

submittal arrives at the above location by specified deadline regardless of delivery method chosen

by the firm. Faxed or electronically transmitted RFP submittals will not be accepted.

Clifton Williams

Purchasing Manager

REQUESTS FOR PROPOSALS

DEBRIS REMOVAL & EMERGENCY SERVICES FOR THE CITY OF PORT ARTHUR

(To be Completed ONLY IF YOU DO NOT BID.)

FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY

RESULT IN REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you will

be reinstated upon request.

In the event you desire not to submit a bid, we would appreciate your response regarding the

reason(s). Your assistance in completing and returning this form in an envelope marked with

the enclosed bid would be appreciated.

NO BID is submitted: ____ this time only

____ not this commodity/service only

Yes

No

Does your company provide this product or services?

Were the specifications clear?

Were the specifications too restrictive?

Does the City pay its bills on time?

Do you desire to remain on the bid list for this product or service?

Does your present work load permit additional work?

Comments/Other Suggestions:

Company Name:

Person Completing Form:

Mailing Address:

City, State, Zip Code:

Telephone:

Email:

Date:

TABLE OF CONTENTS

A. CONTRACT AGREEMENT

B. ADVERTISEMENT FOR BIDS

C. GENERAL INFORMATION

D. FEDERAL CLAUSES

E. BID SHEET

F. NOTICE OF AWARD

G. NOTICE TO PROCEED

H. INSURANCE

I. SCOPE OF WORK

J. EVALUATION CRITERIA

K. LETTER OF INTEREST

L. AFFIDAVIT

M. CONFLICT OF INTEREST QUESTIONAIRE

N. PROPOSER WARRANTIES

O. NON-COLLUSION AFFIDAVIT

P. HOUSE BILL 89 VERIFICATION

Q. SB 252 CHAPTER 2252 CERTIFICATION

R. REFERENCES

S. NOTICE OF AWARD

T. NOTICE TO PROCEED

SECTION A

CONTRACT AGREEMENT

Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 562119Other Waste Collection

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