Project Information

Bid Title

Athletic Field Chemical and Fertilizer Application

Issuing Agency

Emanuel County Schools

Location

Georgia

Published Date

May 5, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Document Name	Post Date	Due Date	Status
Athletic Field Chemical and Fertilizer Application	5-01-26	05-28-26 @2:00PM

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Request for Proposals

P.O. Box 130

Swainsboro, GA 30401

478-237-6674

Fax: 478-419-1102

Chemical and Fertilizer Application Services for Athletic Fields

Emanuel County Schools

Swainsboro, Georgia

Issue Date: May 1, 2026​

Proposal Due Date: May 28, 2026

1. Introduction

Emanuel County Schools is seeking sealed proposals from qualified vendors to provide

professional chemical and fertilizer application services for the maintenance of athletic fields

across the district. The selected vendor will be responsible for developing and implementing a

comprehensive turf management program designed to promote healthy, safe, and visually

appealing athletic playing surfaces.

2. Scope of Services

The successful proposer shall provide all labor, materials, equipment, supervision, and expertise

necessary to perform the following services:

Turf Management Services May Include:

●​ Pre-emergent and post-emergent weed control

●​ Fertilization applications

●​ Insect and pest control

●​ Fungicide applications as needed

●​ Soil testing and analysis

●​ Lime applications as needed

●​ Seasonal turf health assessments

●​ Nutrient management planning

●​ Growth regulation treatments, if recommended

●​ Emergency treatment recommendations when necessary

Athletic Fields:

Services apply to multiple district athletic facilities, including:

Emanuel County Institute- 6 acres (baseball, softball, football game and practice fields)

●​ Chemical/Fertilizer Application timeline: July 1, 2026- June 30, 2027

*Swainsboro High School- 6 acres (baseball, softball, football practice field)

●​ Chemical/Fertilizer Application timeline: January 2027-June 2027

*Proposal pricing should reflect that Swainsboro High School chemical/fertilization application will not start until

January 2027 due to current athletic field renovation being covered under the project warranty through December

2026.

A site visit may be required prior to proposal submission.

3. Vendor Qualifications

Vendors must:

●​ Be properly licensed and certified in the State of Georgia for pesticide and fertilizer

applications.

●​ Provide proof of liability insurance and workers' compensation coverage.

●​ Have demonstrated three years of successful experience managing athletic field turf.

●​ Provide references from school districts, municipalities, or comparable athletic facilities.

●​ Comply with all local, state, and federal regulations.

4. Proposal Requirements

Proposals must include the following information.

Company Information:

●​ Business name and address

●​ Primary contact person

●​ Number of years in business

●​ Relevant certifications/licenses

Service Plan:

●​ Proposed annual treatment schedule and billing plan

●​ Description of chemicals and fertilizers to be used

●​ Safety protocols

●​ Reporting and communication process

●​ Soil testing recommendations

Pricing:

●​ Itemized annual cost

●​ Per-application pricing

●​ Additional service pricing

●​ Emergency treatment costs

●​ Any optional services

References:

●​ Minimum of three relevant references

5. Evaluation Criteria

Proposals will be evaluated based on:

●​ Experience and qualifications

●​ Quality and comprehensiveness of service plan

●​ Cost effectiveness

●​ References and past performance

●​ Responsiveness to district needs

●​ Safety practices

Emanuel County Schools reserves the right to reject any or all proposals and to accept the

proposal deemed in the best interest of the district.

6. Contract Term

The initial contract term will be for one year, with an optional rollover year based on

performance, pricing, and district needs.

7. Submission Instructions

Sealed proposals should be clearly marked:

“RFP – Chemical and Fertilizer Application Services for Athletic Fields”

and delivered to:

Emanuel County Schools​

Attn: Jansen Ware​

201 North Main St. ​

Swainsboro, GA 30401

Submission Deadline:

May 28, 2026 at 2:00 PM

Late submissions will not be considered.

8. Additional Terms

●​ Emanuel County Schools reserves the right to request additional information or

interviews.

●​ All services must be coordinated with district scheduling to minimize disruption of

athletic events and student activities.

●​ Compliance with all safety regulations regarding student proximity and environmental

stewardship is required.

9. Contact Information

Questions regarding this RFP should be directed to:

Jansen Ware​

Assistant Superintendent of Administrative Services​

Emanuel County Schools​

201 North Main St. Swainsboro. GA 30401

478-237-6674​

jware@emanuel.k12.ga.us

10. Non-Discrimination Statement

Emanuel County Schools does not discriminate on the basis of race, color, national origin, sex,

disability, or age in its programs or activities.

Commodity Codes

• NAICS 115112Soil Preparation, Planting, and Cultivating
• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing
• NAICS 424690Other Chemical and Allied Products Merchant Wholesalers
• NAICS 561730Landscaping Services

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