Project Information

Bid Title

Plainfield Park District 2026 Prescribed Burns - Various Sites Bid # 2053

Issuing Agency

Plainfield Park District

Location

Illinois

Published Date

Jan 14, 2026

Closing Date

Jan 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Prescribed Burns-Various Sites-BID#2053 The Plainfield Park District is accepting bids for the following: Plainfield Park District 2026 Prescribed Burns - Various Sites Bid # 2053.

Sealed proposals will be received until January 27, 2026 at 10:00 AM by mail or delivered by hand to the Plainfield Park District Administration Office: 23729 W. Ottawa Street, Plainfield, IL 60544. Immediately thereafter, the bids will be publicly opened and read aloud at 23729 W. Ottawa Street, Plainfield, Illinois.

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Project Manual

Bid Packet and Specifications

January 14, 2026

Plainfield Park District

Prescribed Burns – Various Sites

Bid # 2053

23729 W. Ottawa Street

Plainfield, IL 60544

Bid Submission Deadline:

January 27, 2026 @10:00AM

Bid Opening:

January 27, 2026 @10:00AM

At

Plainfield Park District

23729 West Ottawa Street

Plainfield, IL 60544

TABLE OF CONTENTS

LEGAL NOTICE: ADVERTISEMENT TO BID .............................................................................................................. 4

INVITATION TO BID ......................................................................................................................................... 5

INSTRUCTIONS TO BIDDERS ........................................................................................................................ 6

GENERAL CONDITIONS ............................................................................................................................... 12

SUPPLEMENTARY CONDITIONS ................................................................................................................ 24

SCHEDULE ..................................................................................................................................................... 30

APPLICATION AND CERTIFICATE FOR PAYMENT .................................................................................. 31

CONTRACTOR’S AFFIDAVIT OF PAYMENT OF DEBTS AND CLAIMS .................................................. 31

NOTICE OF AWARD (SAMPLE).................................................................................................................... 32

CERTIFIED PAYROLL SAMPLE ................................................................................................................... 33

AFFIDAVIT OF EXPERIENCE ....................................................................................................................... 35

BID FORM........................................................................................................................................................ 36

HERBICIDE LABORER EXPERIENCE....................................................................................................................... 40

SUBCONTRACTORS AND SUPPLIERS LIST ............................................................................................. 41

CONTRACTOR COMPLIANCE AND CERTIFICATIONS ATTACHMENT.................................................. 42

SUBSTANCE ABUSE PREVENTION PROGRAM CERTIFICATION.......................................................... 46

SPECIFICATIONS / PROJECT SCOPE ..................................................................................................................... 47

EXHIBITS – MAPS & SUPPLEMENTARY MATERIAL: .............................................................................................. 57

Plainfield Park District

3

LEGAL NOTICE: ADVERTISEMENT TO BID

The Plainfield Park District is accepting bids for the following: Plainfield Park District 2026 Prescribed

Burns – Various Sites Bid # 2053.

Sealed proposals will be received until January 27, 2026 at 10:00 AM by mail or delivered by hand to the

Plainfield Park District Administration Office: 23729 W. Ottawa Street, Plainfield, IL 60544. Immediately

thereafter, the bids will be publicly opened and read aloud at 23729 W. Ottawa Street, Plainfield, Illinois.

Each bid must be placed in an opaque sealed envelope and clearly marked Plainfield Park District 2026

Prescribed Burns – Various Sites Bid # 2053. Bids submitted after the closing time will be rejected and

returned unopened. No responsibility shall be attached to any person for the premature opening of a bid

not properly identified. No oral proposals or modifications will be considered. No faxed or e-mail bid or

modification of a bid will be considered.

This project is categorized under Park Maintenance and is therefore not subject to Prevailing Wage.

(Agricultural Projects are exempt from prevailing wage.) Reference ILLINOIS PUBLIC ACT: PA - 098.0740

All bid proposals must be accompanied by a bid bond or bank cashier’s check payable to the Plainfield

Park District for ten percent (10%) of the amount of the bid.

Potential Bidders may obtain bid information by emailing Kevin Miller at the Plainfield Park District at

kmiller@plfdparks.org beginning January 14, 2026, at 10:00 AM. All correspondence must be in writing

through this email. Project manuals are available at no charge through our website at www.plfdparks.org or

via email upon request at: kmiller@plfdparks.org

The Plainfield Park District reserves the right to waive all technicalities, to accept or reject any or all bids,

and/or to accept only portions of a bid and reject the remainder without disclosure for any reason. Failure

to make such a disclosure will not result in accrual of any right, claim or cause of action by any Bidder against

the Plainfield Park District.

The Contractor selected will also be required to comply with all applicable federal, state and local laws,

rules, regulations and executive orders including but not limited to those pertaining to equal employment

opportunity.

Plainfield Park District

4

INVITATION TO BID

Date: January 14, 2024

RE: Plainfield Park District 2026 Prescribed Burns – Various Sites Bid # 2053

Dear Bidder:

Sealed bids for Plainfield Park District Prescribed Burns – Various Sites Bid # 2053 will be received

by the Plainfield Park District (“Park District”) at its Administrative Office, 23729 West Ottawa Street,

Plainfield, IL 60544 until January 27, 2026 at 10:00 AM. The bids will then be publicly opened and read

aloud immediately thereafter in the conference room at the Plainfield Park District, 23729 West Ottawa

Street, Plainfield, IL 60544. Bids submitted after the closing time will be returned unopened. No oral

proposals or modifications will be considered. No faxed or e-mail bid or modification of a bid will be

considered.

Proposals shall be submitted on the Bid Form included in these Bid Documents. After bid opening, no

Bidder may withdraw its proposal for a period of ninety (90) calendar days.

The Park District will award the Contract for this project to the lowest responsible Bidder. In considering a

Bidder’s responsibility, the Park District will evaluate, among other factors, terms of delivery, quality,

conformity with specification, serviceability and any other factors as determined by the Park District.

The Park District reserves the right to waive all technicalities, to accept or reject any or all bids, and/or to

accept only portions of a bid and reject the remainder without disclosure for any reason. Failure to make

such a disclosure will not result in accrual of any right, claim or cause of action by any Bidder against the

Park District.

Bids shall not include federal excise tax or state sales tax for materials and equipment to be incorporated in,

or fully consumed in the performance of, the work. An Exemption Certificate will be furnished by the Park

District on request of the Bidder, for use in connection with this project only.

This project is categorized under Park Maintenance and is therefore not subject to Prevailing Wage.

(Agricultural Projects are exempt from prevailing wage.) Reference ILLINOIS PUBLIC ACT: PA - 098.0740

All bid proposals must be accompanied by a bid bond or bank cashier’s check payable to the Park District

for ten percent (10%) of the amount of the bid. The successful Contractor shall also be required to submit

Performance and Payment Bonds as required by these Bid Documents upon award of the Contract.

The Contractor selected will also be required to comply with all applicable federal, state and local laws,

rules, regulations and executive orders including but not limited to those pertaining to equal employment

opportunity.

Plainfield Park District

5

INSTRUCTIONS TO BIDDERS

DATE: January 14, 2026

BID REQUEST: Plainfield Park District 2026 Prescribed Burns – Various Sites Bid # 2053

Sealed bids for this project will be accepted until January 27, 2026 at 10:00 AM and then publicly opened

and read aloud immediately thereafter in the conference room at the Plainfield Park District, 23729 West

Ottawa Street, Plainfield, IL 60544. Any bids received after 10:00 AM will be considered non-responsive

and returned. All Bidders are welcome to attend the bid opening. After bid opening, bids will be submitted

for approval to the Plainfield Park District Board of Commissioners at a regularly scheduled meeting.

Oral bids or oral modifications to bids will not be considered. No faxed or e-mail bid or modification of a

bid will be considered. It is the sole responsibility of the Bidder to see that its bid is received at the proper

time. The Park District is not responsible for the premature opening of bids not marked as required. Any bid

opened prematurely due to the failure of the Bidder to mark the envelope in accordance with these Bid

Documents will be considered non-responsive.

For purposes of these Instructions to Bidders: 1) the Plainfield Park District (or “Park District” or “District”) and

Owner are one and the same; 2) the words "Contractor" and “Bidder” shall mean the party bidding for or entering

the Contract for the performance of the Work covered by the written Specifications and Drawings, and his/her

legal representatives or authorized agents; and 3) the term “Work” shall mean all of the successful Contractor’s

duties under the Contract Documents, including the construction and services required by the Contract

Documents, and includes all other labor, materials, equipment, and services provided or to be provided by

the Contractor to fulfill the Contractor’s obligations.

1. Presentation of Bid

Each bid shall be submitted on the enclosed Bid Form. All bids must be written or typed in blue or

black ink and signed by the Bidder. All applicable blank spaces on the "Bid Form" shall be fully

completed, including the List of Subcontractors and the Bidder’s Affidavit of Experience, and all

amounts shall be in words as well as in figures where applicable. The bid shall bear the legal name

of the business organization. The signatures shall be in longhand and executed by a duly authorized

official of the Bidder's organization and the name of the official and title shall be typed below the

signature. Erasures, interlineations, corrections, or other changes on the "Bid Form" shall be

explained or noted over the signature of the Bidder. No bid submitted with deviations or reservations

from the full contract called for will be considered. Bidder must acknowledge all Addenda received

in the spaces provided on the Contractor Bid Form. By submitting a bid, Bidder indicates that all

considerations issued by Addendum are incorporated in the bid. Attached to the Bid Form will be

one or more certifications regarding the Bidder’s compliance with applicable laws. Failure of a

Bidder to complete/submit a required certification may result in immediate rejection of that

Bidder’s bid. The certification of the successful Bidder shall become a part of the Contract with the

Park District.

All bids are to be enclosed in a sealed opaque envelope, clearly displaying the Bidder’s name and

address. The bid name, date and time of opening must be located in the lower left corner of the

envelope. The Park District is not responsible for the premature opening of bids not marked as

required. Any bid opened prematurely due to the failure of the Bidder to mark the envelope in

accordance with this section will be considered non-responsive and returned.

2. Qualification of Bidders

Bidders must be able to demonstrate that they: 1) have experience in performing and have successfully

performed and are still actively engaged in performing work similar in kind and scope to the Work of the

project; and 2) are able to show that they have adequate laborers and materials to successfully

Plainfield Park District

6

Commodity Codes

• NAICS 115310Support Activities for Forestry

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