Project Information

Bid Title

Asphalt Emulsion for Slurry Street Improvement Projects 27-PW-008E

Issuing Agency

Bullhead City

Location

Arizona

Published Date

Jun 4, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Asphalt Emulsion for Slurry Street Improvement Projects 27-PW-008E

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Asphalt Emulsion f o r Slurry Street Improvement Projects 27-PW-008E

I NV I T A T IO N FOR BID

Th e City of Bullhead City, Arizona is extending an Invitation for Bid (hereinafter “offer(s)” or “IFB”) for the purchase and delivery of up to 1,400 t on s of PMCQS-1h Asphalt Emulsion for Slurry Street Improvement Projects 27-PW-008E.

A l l submittals (one original and one copy) must be submitted in a sealed envelope plainly marked “ Asphalt Emulsion for Slurry Street Improvement Projects 27-PW-008E” and be addressed to the City Clerk’s Office, City of Bullhead City, 2355 Trane Road, Bullhead City, Arizona 86442, and received by no later than 1:00 PM, Arizona time on July 1, 2026.

A complete copy of this IFB, including specifications, instructions and any amendments may be obtained by going to the City of Bullhead City website at h t t p s :// w w w . bu l l head c ityaz.gov/government/bid-information or Public Purchase website at https:// w w w . publicpurchase.com/ t o download the bid document. Brief procedural questions concerning this IFB can be directed to Casey Lemmons, Administrative Analyst, 2355 Trane Road, Bullhead City, Arizona 86442 (928) 763-9400, FAX (928) 763-0131 or by email at clemmons @bullheadcityaz.gov Brief procedural questions may be submitted and responded to informally. T echnical questions regarding the substance of this IFB must be in writing and submitted to David Witzel, Pavement Management Preservation Specialist, by email at d witzel@bullheadcityaz.gov and received no later than June 16, 2026. Questions may then be responded to by written amendment to this document. Oral statements or instructions do not constitute an amendment to the IFB.

Th e City of Bullhead City reserves the right to accept or reject any or all responses or parts thereto.

Publish:

June 3, 2026

June 10, 2026

June 17, 2026

June 24, 2026

IFB.Asphaltemulsion.060226

IFB.Advert.Emulsion.052626

Attachment Preview

CITY OF BULLHEAD CITY

BULLHEAD CITY, ARIZONA

NOTICE OF INVITATION FOR BID

REQUEST FOR OFFER NO:

Asphalt Emulsion for Slurry Street Improvement Projects

27-PW-008E

OPENING DATE AND TIME:

July 1, 2026, at 1:00 PM Arizona Time

STREET ADDRESS:

City of Bullhead City

2355 Trane Road

Bullhead City, Arizona 86442

MAILING ADDRESS:

City Clerk’s Office

2355 Trane Road

Bullhead City, AZ 86442

Sealed offers for pricing on quantities reflected in the invitation to bid for the Asphalt Emulsion for

Slurry Street Improvement Projects (“IFB”) will be received by the Bullhead City Clerk’s Office, City of

Bullhead City, 2355 Trane Road, Bullhead City, Arizona 86442, until the time and date cited above.

Offers must be in the actual possession of the City Clerk’s Office on or prior to the exact time and date

indicated above. Late or unsigned offers will not be considered under any circumstances.

Offers must be submitted in a sealed envelope. The offer invitation number and Offeror’s name as well as

address should clearly be indicated on the envelope. All offers must be completed in ink or typewritten and

the offer should be returned by the time and date cited above. Offerors should read the entire bid package.

NAME OF COMPANY

STREET OR P.O. BOX

CITY, STATE AND ZIP CODE

E-MAIL

PHONE

OFFERED BY:

1

IMPORTANT OFFER CHECKLIST

[ ] 1. The offer has been signed in the Offer Section. Offers not signed in this section will

not be considered.

[ ] 2. Any required drawings or descriptive literature have been included.

[ ] 3. Any addendum(s) or exceptions have been included/noted in Offer Section.

[ ] 4. The mailing envelope/package has been addressed to:

STREET ADDRESS:

City of Bullhead City -City Clerk

2355 Trane Road

Bullhead City, Arizona 86442

MAILING ADDRESS:

City Clerk’s Office

2355 Trane Road

Bullhead City, Arizona 86442

[ ] 5. The offer package/envelope has been identified with offer number and title.

[ ] 6. If the offer is mailed it must be sent in time to be received and stamped in no later

than the specified time on the designated date.

[ ] 7. One original and one copy have been included.

[ ] 8. All prices been reviewed for mathematical accuracy and the offer finalized.

2

ADVERTISEMENT

Asphalt Emulsion for Slurry Street Improvement Projects 27-PW-008E

INVITATION FOR BID

The City of Bullhead City, Arizona is extending an Invitation for Bid (hereinafter “offer(s)” or “IFB”) for the

purchase and delivery of up to 1,400 tons of PMCQS-1h Asphalt Emulsion for Slurry Street Improvement

Projects 27-PW-008E.

All submittals (one original and one copy) must be submitted in a sealed envelope plainly marked “Asphalt

Emulsion for Slurry Street Improvement Projects 27-PW-008E” and be addressed to the City Clerk’s Office,

City of Bullhead City, 2355 Trane Road, Bullhead City, Arizona 86442, and received by no later than 1:00 PM,

Arizona time on July 1, 2026.

A complete copy of this IFB, including specifications, instructions and any amendments may be obtained by

going to the City of Bullhead City website at https://www.bullheadcityaz.gov/government/bid-information or

Public Purchase website at https://www.publicpurchase.com/ to download the bid document. Brief

procedural questions concerning this IFB can be directed to Casey Lemmons, Administrative Analyst,

2355 Trane Road, Bullhead City, Arizona 86442 (928) 763-9400, FAX (928) 763-0131 or by email at

clemmons@bullheadcityaz.gov Brief procedural questions may be submitted and responded to informally.

Technical questions regarding the substance of this IFB must be in writing and submitted to David Witzel,

Pavement Management Preservation Specialist, by email at dwitzel@bullheadcityaz.gov and received no

later than June 16, 2026. Questions may then be responded to by written amendment to this document.

Oral statements or instructions do not constitute an amendment to the IFB.

The City of Bullhead City reserves the right to accept or reject any or all responses or parts thereto.

Publish:

June 3, 2026

June 10, 2026

June 17, 2026

June 24, 2026

3

Table of Contents

NOTICE OF INVITATION FOR BID...............................................................................................................1

IMPORTANT OFFER CHECKLIST ................................................................................................................2

ADVERTISEMENT ........................................................................................................................................3

INSTRUCTIONS TO OFFERORS..................................................................................................................5

STANDARD TERMS AND CONDITIONS .......................................................................................................7

SPECIAL TERMS AND CONDITIONS .........................................................................................................15

TECHNICAL SPECIFICATIONS ..................................................................................................................24

OFFER ........................................................................................................................................................28

NOTICE OF AWARD...................................................................................................................................31

APPENDIX A - INSURANCE REQUIREMENTS ..........................................................................................32

APPENDIX B – AUTHORIZED SIGNATURE AFFIDAVIT............................................................................33

APPENDIX C – NONCOLLUSION AFFIDAVIT ............................................................................................34

4

INSTRUCTIONS TO OFFERORS

1. Preparation of Solicitation:

a. All responsive offers shall be on the forms provided in this solicitation. It is permissible to copy

these forms as required.

b. The Offer document of the solicitation must be submitted with an original ink signature by the

person authorized to sign the offer. Unsigned offers will be considered non-responsive and

rejected.

c. Erasures, interlineations, or other modifications in the offer must be initialed by a person

authorized to sign the offer section of the solicitation.

d. In case of error in the extension of prices in the offer, the unit price will govern. No offer shall

be altered, amended, or withdrawn after the specified time and date for opening offers.

e. Periods of time, stated as a number of days, shall be calendar days.

f. It is the responsibility of all Offerors to examine the entire solicitation and seek clarification of any

item or requirement that may not be clear to them and to check all responses for accuracy before

submitting an offer.

g. No responsibility will attach to a City employee for premature opening of an offer not

properly addressed and identified in accordance with the solicitation documents.

h. A late submittal notification will be sent to the Offeror. Late offer submittals will not be

considered under any circumstances.

i. Envelopes with insufficient postage may not be accepted by the City.

2. Prospective Offerors Conference: A prospective Offerors conference may be held. If scheduled,

the date and time of this conference will be indicated on the cover page of this document. The

purpose of this conference will be to clarify the contents of this solicitation in order to prevent any

misunderstandings of the City's position. Any doubt as to the requirements of this solicitation or any

apparent omission or discrepancy should be presented to the City at this conference. The City will

then determine the appropriate action necessary, if any, and issue a written amendment to the

solicitation. Oral statements or instructions will not constitute an amendment to this solicitation.

3. Withdrawal of Offer: At any time prior to the specified time and date set for offer opening, an

Offeror (or a designated representative) may withdraw the offer.

4. Amendment of Solicitation: Receipt of a solicitation amendment must be acknowledged by the

Offeror in the submittal.

5. Discounts: Payment discount periods will be computed from the date of receipt of goods or

correct invoice, whichever is later, to the date payment is mailed. Unless freight and other charges

5

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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