Project Information

Bid Title

VVTA RFP 2026-06 Vanpool Providers

Issuing Agency

Victor Valley Transit Authority

Location

California

Published Date

Apr 1, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Posted	Title	Type	Status	Documents
April 1, 2026	VVTA RFP 2026-06 Vanpool Providers	RFP	Open	RFP 2026-06 Vanpool Providers

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VICTOR VALLEY TRANSIT AUTHORITY

Representing the communities of Adelanto, Apple Valley, Barstow, Hesperia,

Victorville, and San Bernardino County.

RFP 2026-06

VANPOOL PROVIDERS

April 01, 2026

NOTICE INVITING PROPOSALS

1. Purpose of the Procurement and Period of Performance

Victor Valley Transit Authority (VVTA) is seeking proposals from qualified firms to operate and market a

region-wide commuter vanpool program ("Program.”) Proposers shall lease Vanpool vehicles to

Program Participants (Vanpool drivers). The resulting contract shall include maintenance, insurance,

marketing, customer service, and all other administrative services. The resulting contract will be for

three (3) years with two (2) one-year options for extension.

2. Obtaining the Proposal Document

Proposal documents may be obtained from Victor Valley Transit Authority electronically at

cplasting@vvta.org, www.publicpurchase.com, or www.vvta.org/procurement Proposals requested by

courier or via USPS mail shall be packaged and sent only at the Proposers’ expense.

3. Proposal Due Date and Submittal Requirements

Proposals must be received by 3:00 PM on (Pacific Time) (PDT) Thursday, April 30, 2026.

3.1 Sealed Proposals shall be delivered to the following address:

Victor Valley Transit Authority

Attn: Sandye Martinez

Procurement Supervisor

17150 Smoke Tree Street

Hesperia, CA 92345

3.2 Envelopes or boxes containing proposals shall be sealed and clearly labeled with VVTA’s RFP

number and the solicitation title: ““VVTA RFP 2026-06 VANPOOL PROVIDERS.” The Pricing

Form shall be in a separate sealed envelope clearly marked “Pricing Form”

3.3 Proposers are requested to submit to VVTA one (1) original and one (1) electronic copy via

DVD/CD or thumb/flash drive of the proposals. As an alternative, Proposers may submit

their proposals electronically via www.publicpurchase.com. The Technical Proposal and

Pricing Proposal must be separately uploaded files on publicpurchase.com. A Proposal is

deemed to be late if it is received by VVTA after the deadline stated above. Proposals received

after the submission deadline shall be returned, unopened to the Proposer. It is the Proposer’s

sole responsibility to ensure that the Proposals are received by the Procurement Manager by the

date and time stated above.

4. Validity of Proposals

Proposals and subsequent offers shall be valid for a period of ninety (90) days. An award may be made

without further discussion. VVTA reserves the right to withdraw or cancel this RFP at any time without

prior notice and VVTA makes no representation that any contract will be awarded to a proposer

responding to this RFP.

5. Pre-proposal Meeting and Questions

There will not be a pre-proposal meeting, however, the deadline for question is at 5:00 PM (PDT), Friday,

April 17, 2026. Prospective proposers are requested to submit written questions to the Procurement

Specialist Sandye Martinez. Responses shall be shared with all known prospective proposers by written

addenda only.

The successful Proposer will be required to comply with all applicable Equal Opportunity Laws and

Regulations.

TABLE OF CONTENTS

INSTRUCTIONS TO PROPOSERS…………………………………………………………… 4

A. TIMELINE ……….…………………………………………………………………………… 4

B. PURPOSE………………………….………………………………………………………… 4

C. BACKGROUND ………………………………….…………………………………………. 4

D. PERIOD OF PERFORMANCE……………………………………………………………. 5

E. EXAMINATION OF DOCUMENTS………………………………………………………… 5

F. VENDOR CONTACT.……………………………………………………………………... 5

G. ADDENDA TO RFP…………….…………………………………………………………… 5

H EXCEPTIONS / DEVIATIONS … ….……………………………………………………. 6

I. FORMAT OF PROPOSALS …….………………………………………………………… 6

J. PROPOSAL PACKAGING REQUIRMENTS……………………………………….…… 8

K. PRE-CONTRACTUAL EXPENSES………………………………………………………… 9

L. JOINT PROPOSALS ………………………………………………………………………. 9

M. TAXES … ……………………….…………………………………………………………… 9

N. MODIFICATION OR WITHDRAWAL OF PROPOSALS………………………………… 9

O. SUBCONTRACTORS AND ASSIGNMENTS....…………………………………………. 10

P. RESERVED……………………………………… …………………………………………. 11

Q. CONFIDENTIALITY AND PUBLIC RECORDS ACT………………………….………. 11

R ACCEPTANCE / REJECTION OF PROPOSALS………………………………………… 13

S. SINGLE RESPONSE…………………………………………………………….…….…. 13

T. CANCELLATION OF PROCUREMENT……………………………………………………. 13

U. AVAILABILITY OF FUNDS…….………………………………………………………….... 13

V. VVTA’S RIGHTS……………………………………………………………………………. 14

W. CONFLICT OF INTEREST AND CODE OF CONDUCT ……………………………… 14

X. EVALUATION, NEGOTIATION, AND SELECTION……………………………………. 15

ATTACHMENT A – SCOPE OF WORK

ATTACHMENT B – RESERVED

ATTACHMENT C - SAMPLE CONTRACT

ATTACHMENT D – PROTEST POLICY

ATTACHMENT E – REQUIRED FORMS

VVTA RFP 2026-06

VANPOOL PROVIDER

Page 3 of 20

(Rev. 03/2026)

INSTRUCTIONS TO PROPOSERS

A. PROPOSAL TIMELINE

Date of RFP:

Agency:

Address of Agency:

Contracting Officer:

Telephone No:

FAX No:

Email Address:

Pre-proposal Conference (Non-Mandatory)

Last Day for Questions

Addenda and Answers to questions

Proposals Due Date

Anticipated Award Date

April 01, 2026

VICTOR VALLEY TRANSIT AUTHORITY

17150 SMOKE TREE ST., HESPERIA, CA 92345-8305

Sandye Martinez, Procurement Supervisor

(760) 995-3563

(760) 948-1380

smartinez@vvta.org

Not for this solicitation

5:00 p.m. (PDT), Friday, April 17, 2026

2:00 p.m. (PDT), Thursday, April 23, 2026

3:00 p.m. (PDT), Thursday, April 30, 2026

May 2026

B. PURPOSE

The Victor Valley Transit Authority (VVTA) is seeking proposals from qualified firms to

operate and market a region-wide commuter vanpool program ("Program.”) The resulting

contract will result in the reduction of the cost of vanpooling by providing monetary incentives,

which will encourage drive-alone commuters to rideshare, reduce traffic congestion, and

improve air quality.

One of VVTA’s key objectives is to provide a cost-effective travel choice for commuters by

promoting marketplace competition among vanpool contractors. VVTA reserves the right to

award the resulting contract to more than one Vanpool service provider.

C. BACKGROUND

1. VVTA is a Joint Powers Authority (JPA) created in 1992 to provide comprehensive public

transit services to six incorporated towns and a number of unincorporated communities

(represented by the San Bernardino County Board of Supervisors) – all member

jurisdictions are located in San Bernardino County, a region that covers an area of

approximately 950 square miles.

VVTA RFP 2026-06

VANPOOL PROVIDER

Page 4 of 20

(Rev. 03/2026)

2. VVTA serves the Victor Valley, a sub-region of Southern California north of the Cajon

Pass, east of the Los Angeles County line, incorporating much of the Northern portion of

the Mojave Desert in San Bernardino County. Victor Valley is part of the Inland Empire, a

sub-region of the Greater Los Angeles Area.

3. In addition to fixed route, rural routes, and complementary paratransit service, VVTA

operates its BV Link – which provides intercity service from Barstow to Victorville and

down into the San Bernardino Valley; its NTC Commuter service which operates from

Victorville and Barstow to the National Training Center at Fort Irwin, a new Pilot Micro

Transit program; and a turnkey vanpool operation.

4. VVTA was recently designated as a Consolidated Transportation Services Agency

(CTSA) for the North Desert Region of San Bernardino County - a very large geographic

area including responsibility for volunteer driver transportation services in Tron and Big

River.

D. PERIOD OF PERFORMANCE

VVTA intends to award a Fixed Price based contract for a period of three (3) years with two 1-year

options to extend. VVTA may award the contract at a time other than stated in the proposed

schedule.

E. EXAMINATION OF DOCUMENTS

By submitting a proposal, the Proposer represents that it has thoroughly examined and become

familiar with the work required and documents included under the RFP.

F. VENDOR CONTACT

1. All correspondence, communication, and/or contact with regard to any aspect of this

solicitation is authorized only with the designated Contracting Officer identified in “A.

Proposal Schedule” above, or their designated representative. Proposers and their

representatives shall not make any contact with or communicate with any employees of

VVTA, or its directors and consultants, other than the Contracting Officer with regard to

any aspect of this solicitation or offers. Ex-parte communications with members of VVTA’s

Board of Directors or any person responsible for awarding a contract, including the

Contracting Officer, are prohibited under California Public Contract Code Section 20216.

All communications shall be in writing and will be made public.

2. If it should appear to a prospective Proposer that the performance of the Work under the

contract, or any of the matters relating thereto, is not sufficiently described or explained

in the RFP or Contract Documents, or that any conflict or discrepancy exists between

different parts thereof or with any federal, state, local or Agency law, ordinance, rule,

regulation, or other standard or requirement, then the Proposer shall submit a written

request for clarification to VVTA within the time period specified above.

G. ADDENDA TO RFP

VVTA reserves the right to amend the RFP at any time. Any amendments to or interpretations

of the RFP shall be described in written addendum. VVTA shall provide copies of Addenda to

VVTA RFP 2026-06

VANPOOL PROVIDER

Page 5 of 20

(Rev. 03/2026)

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